Saltford Community Association
Job Description - Premises and Facilities Officer:
Responsible for overseeing the general maintenance, safety, security, cleanliness and smooth operation of the buildings and, wherever possible, carrying out repairs when appropriate.
These duties include but not limited to:
Responsible for:
· Monitoring and arranging maintenance of:
o the door entry system
o the heating controls.
o the security of the building.
CCTV system and interrogate when required reporting any faults to the Trustees
o Solar panels, recording monthly figures and submitting readings as required, reporting of faults as found.
· Recycling and rubbish arrangements, liaising where necessary with the Sports and Tennis clubs.
· Electric and gas utilities, obtaining quotes/options prior to renewal, submitting meter readings as required.
· Day-to-day Health and Safety and Fire Risk Assessment matters, keeping appropriate records.
· PAT testing of electrical appliances, keeping appropriate records.
· Booking annual Health & Safety & Fire Risk assessment checks with the Health & Safety advisor.
· Arranging periodic servicing and inspections per schedules, to include but not limited to:
o electrical & gas inspections as appropriate.
o lift servicing every 6 months.
o annual clean of the kitchen extraction system.
o stage rigging inspection as appropriate.
o stage electrical inspection as appropriate,
o monthly Fire Alarm test.
o weekly Defibrillator test.
Liaising with contractors:
· Obtaining quotes, referring to Trustees in line with policy
· Booking contractors as approved by the Trustees.
· Contractors to sign permit to work form.
· Checking work done, snagging, following up as necessary.
Responsibility for cleaning arrangements and caretakers
· Preparing schedules for the forthcoming month liaising with cleaners to ensure coverage including any special needs as advised for hirers etc.
Monitor stock levels of cloakroom supplies, cleaning equipment and materials to include the purchasing of these items.
· Liaise with caretakers as required
· Arrange for cleaning of the Bar.
· Arrange for the cleaning of the Office.
Administration
Maintain all logs and records as required in a timely manner
Report accidents, damage and safeguarding concerns in accordance with procedures
Work within agreed maintenance and facilities budgets
Work cost effectively wherever possible, ensuring safety of facilities
Report any cost or budget concerns to the Treasurer
Working pattern
Being on call when emergencies or occasions demand by mutual agreement.
Some manual handling and lifting may be required
By prior arrangement to facilitate significant events on Fridays and Weekends.
Attending if required Trustee and Management Committee meetings.
Trustees & staff need to be aware of the Premises & Facilities Officers weekly work
schedule.
Essential skills and experience –
Experience in maintenance of commercial buildings
Good practical maintenance skills
Good understanding of Health & Safety responsibilities
Ability to work independently and manage priorities, alongside supporting the team and the charity.
Good communication skills
Good working knowledge of Microsoft Teams, Outlook, Excel, Word.
Reliable, trustworthy with a flexible approach to work
Desirable –
First Aid Qualification
Fire & Safety training
Health & safety training
Experience of working in a community setting or charitable organisation
Knowledge of Safeguarding procedures
Pay: £16.50 per hour
Benefits:
- Company pension
- Free parking
- On-site parking
Work Location: In person
