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PA Part-time

Redbrick Academy -
Manchester

Apply Now

Job details

Part-time

Benefits

Annual leave

Qualifications

Microsoft Powerpoint
Microsoft Word
Record keeping
Voice-to-text data entry
Report writing
Microsoft Excel
Meeting coordination
Report generation
Stock ordering
Filing
Process improvement
Project coordination
Microsoft Office Suite
Experience working with children
Front desk
Digital dictation transcription
Purchasing
Stocking
Typing
Budgeting
Stock replenishment
Child safeguarding
Audio typing
Kitchen stock ordering
Bookkeeping
Cash handling
Dictation typing

Full job description

Job Description

Personal Assistant (Part Time)

Provide a high standard of confidential administration/secretarial support to management board
Provide first class administration support to ensure daily workload and priorities are met

Reporting to: Management

Working Relationships:

Children attending the club and their parents or carers
Management and staff, students and volunteers
Childcare and play organisations, schools, registering authorities

Main duties include:

Plan, organise and coordinate meetings, training events, children outings and assist in the coordination of projects
To take minutes at senior management meetings, type and distribute electronic or hard copies within the given timeframe, ensuring dissemination of information requested at meetings
Produce high quality letters and reports using detailed knowledge of software packages such as Microsoft Office, Word, Excel, and PowerPoint
Update the Corporate internet site as and when required
Copy typing and audio typing as appropriate
Deal efficiently with emails, telephone queries, mail and to communicate all relevant information to senior management
Manage an efficient filing system and suggest and implement new and improved systems and ways of working to increase efficiently and effectiveness
Maintain annual leave and sickness records for the management team
Administration and record keeping, including staff and child records, financial records, ordering and purchasing, and working within an agreed budget
Ensure matters of confidential nature, including information relating to other employees, parents and children are not divulged to any unauthorised person
To maintain directors privacy at all times

Office Duties:

To coordinate the children’s pick up service, and taxis
Ensure and maintain adequate stationary stock levels to an acceptable level and order the required stationary and supplies
Ensure daily food supplies are adequate and carry out the food shop for Redbrick Club as and when required
Manage petty cash and gain appropriate management authorisation
Maintain accurate and efficient records, receipts, invoices and basic bookkeeping
To undertake tasks delegated by the management
Ensure the club runs effectively at all times
Act as a point of contact for parents, external agencies and visitors and manage the reception desk
Respond to service users with tact and sensitivity and ensure all queries are followed up in a timely manner
Developing and maintaining good communication with all members of the club, with schools, and especially with parents

Roles and Responsibilities:

Post holder will be expected to comply with Redbrick Academy’s commitment to safeguarding and promoting the welfare of children and young people
To undertaking appropriate and relevant training
Establish ground rules that underpin appropriate behaviour and respect for others
Demonstrate the application of codes of practice and principles on inclusiveness, including respect for confidentiality
Promote equality and engage with diversity, and know how to challenge discriminatory behaviour and attitudes
Comply with all policy and codes of practice of Redbrick Academy and Monitor and maintain a healthy, safe and secure working environment
To be aware of the confidential aspects of the post. Breaches of confidentiality will result in disciplinary action that may involve dismissal
The post holder must comply with the Data Protection Act 1998

Security:

The post holder has a responsibility to ensure the preservation of property and resources that belong to Redbrick Academy.

Purpose of Job Description

This job description is provided as an outline of the key tasks and responsibilities and is not intended to be an exhaustive list. The post holder must be flexible in the duties performed and is expected that similar duties not specially listed above will be carried out as and when required. The job will change over time to reflect the changing needs of the organisation and its services, as well as the personal development needs of the post holder.

How to Apply:

E-mail a CV or covering letter to [email protected]
For further information ring 0161 465 1792

Apply Now

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