What is the opportunity?
The Office Manager & Administrative Assistant provides direct support to regional leaders across COO Group and oversees daily administrative operations of the office, ensuring office efficiency in that region or location.
The Office Manager coordinates office activities and operations to secure efficiency and compliance with company policies, manages office supplies, schedules meetings and appointments, and provides general administrative support to team.
Acting as a central point of contact for internal communication and HR support, bridging the gap between staff and management to keep the workplace running smoothly and productively.
Should you be shortlisted, do please let us know if you have any specific requirements for the interview.
This is a permanent, full-time role and requires 4 days in the 100 Bishopsgate, London office.
What will you do?
Serve as the primary administrative resource for regional COO leadership by managing schedules, coordinating meetings, fielding routine inquiries, and handling miscellaneous administrative tasks. Proactively anticipate needs and flag potential issues or delays in advance.
Manage regional office space allocation and seating assignments to optimize utilization. Maintain accurate records of workspace assignments and coordinate changes as needed. Escalate space constraints or inefficiencies to regional leadership and Corporate Real Estate.
Coordinate new employee onboarding by assigning workstations, ordering equipment and supplies, provisioning technology access, and ensuring all setup activities are completed on schedule. Similarly, manage offboarding processes including equipment retrieval, system access removal, and exit coordination.
Regional support for COO Leadership and logistics by collaborating with other Executive Assistants in the COO group. Responsibilities include assisting in coordinating regional office access, arranging conference rooms for meetings, and providing comprehensive logistical support as needed.
Order and maintain office equipment, furniture, and supplies. Monitor inventory levels and anticipate needs to prevent shortages. Coordinate equipment requests and technology provisioning through appropriate channels.
Partner with COO leaders in Managing space, ensure we are maintaining a safe, secure, and appropriate work environment for employees to work.
Partner with regional leaders and Corporate Real Estate to maintain a safe, secure, and well-maintained workplace. Report facility issues, coordinate repairs, communicate maintenance needs, and ensure the office environment supports employee productivity and comfort
Assist regional leadership and enablement teams with event logistics and coordination. Book venues and conference rooms, coordinate catering and supplies, manage attendee logistics, and support run-of-show execution. The role supports event delivery rather than owning event planning or strategic design
Handle regular activities without prompting, and advise in advance of issues or delays
Lead and coordinate ad hoc projects as requested
Operate within applicable regulatory requirements, expectations and delegated authorities
Frequent interaction with the COO Leadership team, CRE, Facilities teams, Business Managers Interaction with enterprise partners from Procurement, Technology, Human Resources, Legal, Accounts Payable, external suppliers
What do you need to succeed?
Must-have
Robust experience in office management and administrative support within the finance industry.
The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks, able to work independently, and capable of maintain a high level of professionalism.
Strong organizational skills, attention to detail, and time management.
Ability to handle confidential information with discretion and maintain professionalism.
Problem-solving skills and composure under pressure in fast-paced environments.
Emotional intelligence to build trust with senior leaders and collaborate effectively.
Tech proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and adaptability to learn video conferencing tools (Webex, Zoom, Teams).
Excellent communication skills, both written and verbal, with polished telephone etiquette.
Self-motivated and independent work ethic, with a drive to take on increasing responsibility.
Nice-to-have
What is in it for you?
We thrive on the challenge to be our best - progressive thinking to keep growing and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
A comprehensive Total Rewards Program including bonuses, flexible benefits and competitive compensation
Leaders who support your development through coaching and managing opportunities
Opportunities to work with the best in the field
Ability to make a difference and lasting impact
Work in a dynamic, collaborative, progressive, and high-performing team
A world-class training program in financial services.
Agency Notice
RBC Group does not accept agency resumés. Please do not forward resumés to our employees, nor any other company location. RBC Group only pay fees to agencies where they have entered into a prior agreement to do so and in any event do not pay fees related to unsolicited resumés. Please contact the Recruitment function for additional details.
Job Skills
Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software
Additional Job Details
100 BISHOPSGATE:LONDON
London
United Kingdom
35
Full time
CAPITAL MARKETS
Regular
Salaried
2026-06-19
2026-07-03
Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above
Our Employment Opportunities
At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.
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RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.
