Please submit your CV on Indeed, but then you need to complete the full application form in the link below. We the apprenticeship training provider will see your CV, but the apprentice employer and decision maker will only see the full application form, not your CV. So it is very important that you fully complete all sections and supply as much information as possible:
Apply Here Now:
https://forms.office.com/pages/responsepage.aspx?id=BVW2FkUTfk6rQvLuyX_dFCiL7WKj0dJJtcGfrYU6o01UOEw1ME5TQVhNT0FaWUQ0OEVRMVhNVzY5Ti4u&route=shorturl
And for more information, advice and guidance about the application and interview process, please visit the vacancies page of our website:
https://www.profiledt.co.uk/vacancies
Closes on 15th July 2026
Interviews due to be on 20th July 2026
Eligibility
Please note that due to a new government ruling you can only apply for this new apprenticeship if you will aged between 16 and 24 on its start date on the 1st September 2026
Responsible to: Office and Attendance Manager
Summary
To provide a warm, welcoming, and efficient front-of-house service for a primary school. As the first point of contact, the receptionist plays a key role in creating a positive environment for pupils, parents, staff, and visitors, while supporting the day-to-day administrative and operational needs of the school, including stock and resource management.
Annual wage Pro-Rata of £13,312 a year
Please note that your initial hourly rate will be £8.00 per hour. As this is a term time only position, you will receive a pro-rata amount of the advertised annual salary.
Training course: Level 2 Administration Assistant apprenticeship
Hours: 28 per hours per week over 4 days plus 4 hours paid ‘off the job’ training time (with a 30-minute unpaid lunch break) term time only.32 paid hours a week
Start date: Tuesday 1 September 2026
Duration: 12 Months
What you’ll do at work: Key duties and responsibilities:
Front Desk & Parent Engagement
- Greet parents, carers, pupils, and visitors in a friendly, approachable, and professional manner
- Create a welcoming and child-friendly reception environment
- Answer telephone calls, take accurate messages, and direct enquiries appropriately
- Respond to general enquiries (face-to-face, phone, and email) in a timely manner
- Build positive relationships with parents and carers
Administrative Support
- Provide administrative assistance to the Office & Attendance Manager and school staff
- Maintain accurate pupil records, including admissions and contact details
- Support the monitoring of daily attendance, including late arrivals and absences and following-up absences
- Assist with school communications such as letters, and messaging systems
- Handle incoming/outgoing post and deliveries
- Support organisation of school events (e.g., parents’ evenings, trips, assemblies)
Stock Control & Ordering
- Monitor levels of office supplies and school essentials (e.g., stationery, first aid supplies, forms)
- Order stock in line with school procedures and budgets
- Receive, check, and safely store deliveries
- Keep stock rooms and storage areas tidy, organised, and accessible
- Maintain accurate stock records and ensure regular checks are completed
- Report low stock levels or issues to the School Business Manager
- Ensure resources are distributed appropriately to staff when required
Safeguarding & Security
- Follow all school safeguarding and child protection procedures
- Monitor access to the school, ensuring all visitors sign in and wear identification
- Maintain accurate visitor records in line with safeguarding policies
- Report any concerns appropriately following safeguarding guidelines
- Act as the nominated fire evacuation roll call representative, providing assistance/escalation for emergencies or security incidents
Pupil Support
- Provide a caring and supportive first point of contact for young children
- Assist pupils who are unwell, upset, or require reassurance
- Manage early pick-ups and end-of-day arrangements in line with school procedures
Communication
- Act as a key communication link between parents, teachers, and senior staff
- Ensure messages are passed on clearly, promptly, and accurately
- Maintain confidentiality when handling sensitive pupil or family information
General Duties
- Use standard office systems and school management software (Arbor)
- Operate office equipment such as photocopiers and printers
- Maintain filing systems (electronic and paper-based)
- Ensure the reception area is tidy, safe, and welcoming for children
- Undertake other duties as reasonably required
- Working Time/Review
- This job description sets out the main expectations of the school in relation to the post holder’s professional responsibilities and duties but does not direct the particular amount of time to be spent carrying them out. There are not definitive working time arrangements in the national conditions of employment. This job description will be reviewed annually and may be subject to amendment or modification at any time after consultation with the post holder. It is not a comprehensive statement of procedures and tasks but sets out the main expectations of the school in relation to the post holder’s professional responsibilities and duties.
- This School is committed to safeguarding and protecting the welfare of all children and young people and expects all staff and volunteers to share this commitment.
Where you’ll work
St Johns Church of England Primary School, St Johns Place, Canterbury, CT1 1BD
Training
This apprenticeship includes regular training with the training provider Profile Development and Training. At least 20% of your working hours will be spent training or studying.
College or training organisation
Profile Development and Training Ltd
Your training plan
- Level 2 Administration Assistant Apprenticeship Standard
- Preparation for End Point Assessment
- Work-based and tutor-supported online training
- https://skillsengland.education.gov.uk/apprenticeships/st1472
- English and maths functional skills at level 1 if required
Desired qualifications
- GCSE English (Grade A* to C or 9 to 4 or predicted) desirable
- GCSE Maths (Grade A* to C or 9 to 4 or predicted) desirable
Let us know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Desired skills
- Administration/office skills
- A welcoming manner
- Dealing with enquiries
- Build positive relationships with parents and carers
- Communication skills
- Attention to detail
- Organisation skills
- Problem solving skills
- Caring, supportive and patient
- Non judgemental
- Flexibility and Trust
- Professional conduct
- Confidentiality
- Being respectful
- Engage professionally
- Work well within the team
- Understand children’s needs
Other requirements
- Successful candidates will have to pass a Disclosure and Barring Service (DBS) check
- Interviews are likely to be on the 20th July 2026
About this company
Our school is an inclusive community where everyone is valued, respected and challenged to achieve their full potential.
At St John's we want every day to be a learning opportunity. We aim to keep well-being at the centre of all we do and we want all children, parents and staff to feel happy and safe.
We are building a community that reflects the Church of England's Vision for Education:
- Educating for wisdom, knowledge and skills
- Educating for hope and aspiration
- Educating for community and living well together
- Educating for dignity and respect
- https://www.stjohns-canterbury.kent.sch.uk/
After this apprenticeship
Potential for permanent employment on Kent Scheme of Pay
Ask a question
The contact for this apprenticeship is:
Vicky Davies [email protected]
Closes on 15 July 2026
Apply Here Now:
https://forms.office.com/pages/responsepage.aspx?id=BVW2FkUTfk6rQvLuyX_dFCiL7WKj0dJJtcGfrYU6o01UOEw1ME5TQVhNT0FaWUQ0OEVRMVhNVzY5Ti4u&route=shorturl
And for more information, advice and guidance about the application and interview process, please visit the vacancies page of our website:
https://www.profiledt.co.uk/vacancies
Pay: From £8.00 per hour
Work Location: In person
