Here for people. Here for communities. Here for you.
As Executive Assistant you’ll provide high-level administrative, organisational and project support to the CEO and Executive Team, ensuring the smooth running of executive operations and key organisational priorities.
You'll build strong relationships across the organisation and with external stakeholders, helping to keep our Executive Team organised, informed and focused.
This is a varied and rewarding role where you'll make a real impact by enabling our leaders to deliver the best outcomes for our customers and communities.
We put people first, offering great training, supportive teams and opportunities to grow your career.
Please note: We're unable to offer visa sponsorship for this role.
This role involves travelling independently across our sites and services as part of day-to-day duties. You may have access to a company vehicle, but for most roles you'll need to use your own vehicle.
Because of this, you'll need to hold a full, valid driving licence and have access to a vehicle. If you use your own vehicle for work, you'll also need appropriate insurance (for example business use).
If you're unsure whether you can meet these requirements, please get in touch before applying and we'll be happy to help.
What you'll be doing
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Provide high-level administrative and organisational support to the CEO and Executive Team.
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Coordinate executive diaries, meetings, agendas, minutes and follow-up actions.
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Prepare high-quality reports, presentations, briefings and correspondence.
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Support organisational projects through research, analysis and progress tracking.
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Build effective relationships with internal and external stakeholders while maintaining professionalism and confidentiality.
You can find the full job description attached for a more detailed overview of the role.
What you'll bring
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Significant experience as an Executive Assistant or in a senior administrative support role.
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Excellent organisational, communication and project coordination skills, with the ability to manage competing priorities.
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Strong written skills, with experience producing reports, presentations and executive documentation.
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A proactive, solutions-focused approach, using initiative and sound judgement to anticipate needs and solve problems.
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Professionalism, discretion and the ability to build trusted relationships with colleagues, senior leaders and external partners.
While a relevant degree or professional qualification is desirable, we are equally interested in candidates who can demonstrate relevant experience and expertise gained in practice.
Interested in applying?
Submit your application online.
We’ll review all applications and if you’re shortlisted, we’ll get in touch to arrange an interview. Interviews will be held at our Head Office on Friday 4th September.
If you’re successful at the end of the recruitment process, we’ll offer you the role and begin your pre-employment checks. This includes confirming your right to work and completing an enhanced DBS check, which we’ll organise and pay for.
If you’d like some tips or advice with the recruitment process, we’ve put together some helpful guidance, here.
We may close this advert early if we receive a high number of applications, so we encourage you to apply as soon as possible.
Support and adjustments
We’re committed to ensuring a fair and inclusive recruitment process. If you need any reasonable adjustments or support at any stage, please let us know and we'll be happy to help.
About Head Office
Our head office teams provide the support that keeps our organisation moving, helping us deliver high-quality services to communities right across Wales. We provide the foundations that enables our customer facing teams to focus on what matters most.
Our directorate brings together key business functions including People (HR), Communications, Finance, Procurement, Payroll, IT, Development and several specialist support teams. We look after everything from recruiting and paying colleagues, to managing budgets, systems, data, governance, partnerships and organisational improvement.
The work our head office teams do directly shapes the quality, sustainability and reputation of Hafod. We help ensure resources are used wisely, decisions are well informed, risks are managed, and colleagues have the tools and support they need to their jobs well.
You’ll be part of a collaborative, professional community that values improvement, inclusion and impact. Roles in our head office teams offer real influence, variety and the chance to make a difference behind the scenes while seeing the outcomes of your work in communities across Wales.
#MP
At Hafod, we’re a socially conscious, not for profit organisation providing housing, care and support across south Wales. Everything we do is guided by our mission, Get the basics right, connect with you, and invest for a better future. We work together to deliver services that make a real difference in our communities.
We’re committed to creating a culture where everyone feels they truly belong; not just included, but respected, valued, and safe to be themselves. When people feel they belong, they bring their best, and that benefits all of us.
