***MUST BE PROFICIENT IN SAGE 200 and AAT QUALIFIED***
Tullie is looking for a permanent Finance Coordinator to join our team at an exciting moment in our development, as we deliver Project Tullie - an ambitious capital development programme that is transforming the museum and its role at the heart of Carlisle.
OVERALL PURPOSE
Ø To coordinate the day-to-day financial operations of the Trust, ensuring accurate financial processing, effective system management, and the provision of timely financial and management information.
Ø To support compliance with financial procedures and legislation, including payroll administration and VAT processes, and contribute to continuous improvement of financial systems and controls.
KEY AREAS OF RESPONSIBILITY
Financial Processing & Transactions
· Raise sales invoices and process purchase invoices using Sage 200
· Prepare and process supplier payments and assist with creditor payment runs
· Maintain accurate Sales and Purchase Ledger records
· Reconcile bank accounts, credit cards and income streams on a regular basis
· Administer petty cash and support handling of income from trading activities
Financial Systems & Administration
· Administer and maintain Sage 200 financial systems, ensuring accuracy and data integrity
· Maintain supplier and customer records
· Provide support and guidance to staff using financial systems
· Maintain accurate financial records in line with audit requirements
Payroll Administration
· Act as the first point of contact for payroll queries
· Collate, check and process payroll data for submission to payroll provider
· Reconcile payroll reports and post to appropriate ledger codes
· Ensure payroll processes are accurate and compliant
· Check and respond to pension queries and reconciliation
Budget Monitoring & Reporting
· Support the production of monthly management accounts and budget monitoring across departments, including profiling and variance tracking
· Produce regular financial, income and statistical reports
· Assist with month-end processes, reconciliations and reporting
· Support preparation of financial information for audits and annual accounts
Income, Commercial & Operational Support
· Reconcile and report on income from visitor services and commercial activity
· Support credit control and debtor management
· Work with operational teams to ensure robust processes and maximise income opportunities
Compliance, VAT & Governance
· Support VAT and Gift Aid returns and ensure compliance with financial regulations
· Maintain accurate records in line with audit and regulatory requirements
· Contribute to continuous improvement of financial processes and systems
Pay: £28,496.00-£29,958.00 per year
Benefits:
Education:
- GCSE or equivalent (preferred)
Experience:
- Sage 200: 2 years (required)
- Finance or accounts: 2 years (required)
Licence/Certification:
- AAT qualification (preferred)
Work Location: In person
