Senior administrative coordinator Work, Jobs in Carshalton, Gtl (with Salaries)

Project Coordinator / Team Administrator
ZHA —London
- Microsoft Powerpoint
- Microsoft Outlook
- IT
7d
Office & Executive Coordinator
Prosek Partners —London
- Hybrid work
- Microsoft Office
- Leadership
- Communication skills
- Annual leave
Quick apply
12d
Leadership Support Assistant
Harvey Water Softeners —Woking
- £40,000 - £45,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Employee assistance programme
Quick apply
Senior Coordinator: HR Administration
Mayer Brown LLP —London
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administration Coordinator
Qatar Airways —London
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Senior Coordinator – Total Reward, Learning & Inclusion
Sony Pictures Entertainment Inc. —London
- Full-time
- Microsoft Office
- Organisational skills
- Communication skills
- Annual leave
- Gym membership
Faculty Support Administrator
Kingston University —Kingston upon Thames
- £29,478 - £33,149 a year
- Call to connect
- Administrative experience
- University
- Organisational skills
14d
Account Coordinator
Ogilvy —London
- £45,000 - £95,000 a year
- IT
- Communication skills
Administrative Coordinator
Dow Jones —London
- Microsoft Powerpoint
- Microsoft Word
- Google Suite
- Annual leave
- Employee discount
7d
HR & Recruitment Coordinator, Head Office - London
Christian Dior Couture —London
- Full-time
- Bachelor's degree
- Human resources
- Organisational skills
6d
Commercial Coordinator
Frankham Consultancy Group —Sidcup
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
7d
Senior Research Operations Coordinator
University College London —London
- £43,981 - £52,586 a year
- Full-time
- Bachelor's degree
- IT
- Annual leave
- Employee assistance programme
4d
Coordinator
Apollo —London
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Office Manager
Business movers technology —London
- £15 - £20 an hour
- Part-time
- Management
- Microsoft Office
- Administrative experience
Quick apply
21h
Senior Events Executive - 50 Best
50 Best —Gatwick Airport
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Employee assistance programme
Quick apply
Senior Administrator
ABCA Group Ltd —Enfield
- £34,000 a year
- Full-time
- Microsoft Excel
- Customer service
- Microsoft Office
Quick apply
10d
Project Support Coordinator
CBRE —London
- Full-time
- Hybrid work
- Google Suite
- Oracle
- Microsoft Office
Team Executive Assistant
Aristocrat Interactive —London
- Full-time
- Travel
- Organisational skills
- Communication skills
7d
Event Operations Coordinator - Southbank Centre
CH&CO —London
- £35,000 a year
- Full-time
- Customer service
- Communication skills
- Employee assistance programme
- Employee discount
12d
Commercial Operations Coordinator
Harrison.ai —London
- Full-time
- Hybrid work
- Salesforce
- Microsoft Office
- Administrative experience
- Work from home
- Flexible schedule
11d

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senior administrative coordinator jobs near carshalton, gtl

Project Coordinator / Team Administrator

ZHA -
London

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Job details

Permanent
7 days ago

Qualifications

Microsoft Powerpoint
Microsoft Outlook
IT
Communication skills

Full job description

Overview

At ZHA, we are seeking a Project Coordinator / Team Administrator to join our London team on a permanent contract. The purpose of the role is to be responsible for providing administrative services and support to junior and senior members of the Project teams.

Main responsibilities

Cluster Director/Directors/Associate Directors:

Diary coordination, arranging internal and external client meetings and site visits (sending outlook invites, preparing travel arrangements)
Provide administrative and co-ordination support to Project Directors and senior staff members within the cluster
Filtering queries, developing a sound understanding of their requirements and responding accordingly
Coordinate travel and all bookings, ensuring authorisation from general management for members of the cluster
Liaising with the accounts departments for the preparation of cost – finance related documents: invoices, fee proposals, contracts, management accounts, etc.
Assist Directors and Associates with expenses

Other areas of responsibility and Cluster support (not exhaustive):

Provide ad hoc administrative and co-ordination support to the Project Architects and relevant teams
Check timesheets & assist with the allocation of project resourcing
Liaise with accounts and other departments on behalf of the cluster and staff
Assist with documentation related to project submissions
Format correspondence & liaise with clients/ consultants
Travel booking for the team including international visas
Assist with project invoicing & staff planning as directed
Assist project leaders updating project related information on workspace
Co-ordinate with the New Business team for new project proposals
Support in arranging documents for the Cluster Management meetings: overview of cluster forecasts costs, invoicing, debtors lists and project resourcing
Set-up meetings, design review events & conference calls. Send invites & prepare documents/ agendas where necessary
Co-ordinate with facilities management for desk moves, stationary & other office management items
Co-ordinate with IT for computer problems, upgrades & queries
Co-ordinate with Reception for meeting room booking, post & couriers
Co-ordinate with People and Talent for new starters, interviews etc.
Organise annual staff appraisals for the cluster
Organise document translations where needed
Assist in keeping the designated studio area tidy & organised
Helping organise refreshments with occasional assistance in preparation for cluster events
Cover other project coordinators’ holidays/sickness

Support of other Project Coordinators across all Clusters:

Acting as a point of contact for questions and queries to the other Project Coordinators
Provide training and guidance as and when needed
Supporting of all Project Coordinators during busy periods

Skills Required

Excellent communication skills both orally and in writing
Excellent inter-personal skills
Good IT skills (Word, Excel, PowerPoint, Outlook)
Ability to prioritise and plan effectively
Highly organised, especially when dealing with a constantly changing environment
Diplomacy, professionalism and tact for a wide variety of situations and personalities

Required experience

Previous experience as a Project Coordinator, studio coordinator or equivalent role.

How to apply

To apply for this role, please complete the online application form and upload your cover letter and CV as part of your submission.

About us

ZHA redefined architecture for the 21st century with a repertoire of projects that have captured imaginations across the globe. Creating buildings uniquely tailored to the communities they serve, ZHA has been awarded the highest honours from professional and academic institutions worldwide. Founded by Dame Zaha, ZHA is one of the world’s most innovative architectural studios—and has been for almost 50 years. These five decades of detailed research are inscribed within ZHA’s buildings which become more spatially inventive, more structurally efficient, more technologically advanced, and more environmentally considerate with each new design. ZHA’s 500 staff in five offices worldwide are currently developing projects in 34 countries across six continents—combining pioneering design solutions with ecologically sound materials and sustainable construction practices to meet the aspirations of each new generation.

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Refine Your Search

senior administrative coordinator jobs in carshalton, gtl

Project Coordinator / Team Administrator

Office & Executive Coordinator

Leadership Support Assistant

Senior Coordinator: HR Administration

Administration Coordinator

Senior Coordinator – Total Reward, Learning & Inclusion

Faculty Support Administrator

Account Coordinator

Administrative Coordinator

HR & Recruitment Coordinator, Head Office - London

Commercial Coordinator

Senior Research Operations Coordinator

Coordinator

Office Manager

Senior Events Executive - 50 Best

Senior Administrator

Project Support Coordinator

Team Executive Assistant

Event Operations Coordinator - Southbank Centre

Commercial Operations Coordinator

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