Administrative officer Work, Jobs in Chalgrove, Oxf (with Salaries)

Apprenticeship Administration Manager
Oxford Energy Academy —Witney
- £30,000 - £40,000 a year
- Full-time
- Data analysis skills
- Organisational skills
- In-person
- Free parking
Quick apply
3d
Business Officer
NHS Thames Valley Integrated Care Board —Oxford
- £32,073 - £39,043 a year
- Full-time
- Annual leave
2d
Apprentice Finance Officer
Office of the Police and Crime Commissioner for Thames Valley —Kidlington
- From £28,024 a year
- Full-time
- Hybrid work
Quick apply
1d
Senior Agricultural Officer (Water & Wildlife Friendly Farming)
River Thame Conservation Trust —Oxford
- £40,000 a year
- Weekend availability
- Data analysis skills
- Administrative experience
- No degree
- Free parking
- Flexitime
Quick apply
14d
Estate Officer
Fairhive Homes —Aylesbury
- £32,143.36 a year
- Full-time
- Communication skills
Quick apply
Research Officer
University of Oxford —Oxford
- £39,424 - £47,779 a year
- Full-time
- Doctoral degree
- Travel
- Organisational skills
19h
Research and Grants Coordinator
University of Oxford —Oxford
- £32,108 - £37,338 a year
- Full-time
- Communication skills
4d
Graduate Studies Officer (Secondment cover)
University of Oxford —Oxford
- £32,108 - £37,338 a year
- Administrative experience
- Communication skills
Technical Business Support Officer
ODS —Oxford
- £40,900 - £41,939 a year
- Full-time
- Travel
- Organisational skills
- In-person
- Health & wellbeing programme
- Annual leave
Quick apply
9d
Finance Project Officer
University of Oxford TSS —Oxford
- £20.77 an hour
- Temporary
- Analysis skills
- Project management
2d
Events and Administrative Officer
University of Oxford —Oxford
- £35,681 - £41,636 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
FORS, Compliance and Health & Safety Officer
Tremayne Distributions Ltd —Bracknell
- From £28,080 a year
- Full-time
- Maintenance
- Microsoft Office
- Administrative experience
Quick apply
6d
Senior Administration Officer
Witney Community Primary School —Witney
- £28,163 - £30,060 a year
- Part-time
- Communication skills
- School
Admissions Manager
Lady Margaret Hall —Oxford
- £36,000 - £40,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Employee assistance programme
1d
Live-In Estate Manager
Fexco Property Services —Berkhamsted
- £16,364.57 a year
- Full-time
Quick apply
8d
Personal Assistant/Project Support Officer (FTC)
Oxford Health NHS Foundation Trust —Oxford
- £39,959 - £48,117 a year
- Full-time
- Travel
- Organisational skills
- Communication skills
- Annual leave
- Employee assistance programme
14d
Assistant Dean
Balliol College —Oxford
- Part-time
- Doctoral degree
- English
- Administrative experience
- Employee discount
Senior Executive Officer
University of Oxford —Oxford
- £39,424 - £47,779 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
7d
Payroll Officer
Abingdon and Witney College —Abingdon
- £28,598 - £30,384 a year
- Full-time
- Microsoft Office
Enforcement Manager
Trellint —Oxford
- Full-time

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Apprenticeship Administration Manager

Oxford Energy Academy
Witney

Quick apply

Job details

Permanent | Full-time
£30,000 - £40,000 a year
3 days ago

Benefits

Free parking
Company pension
On-site parking

Qualifications

GCSE
Data analysis skills
CSCS
Organisational skills
Communication skills
Marketing

Full job description

Are you a data-savvy, compliance-driven professional with a passion for learner welfare? Do you thrive in an environment where operational excellence directly impacts educational success?

We are seeking a structured, proactive, and experienced Apprenticeship Administration Manager to oversee the end-to-end administrative lifecycle of our apprenticeship programmes. This pivotal role ensures full compliance with DfE funding rules, manages crucial employer and learner relationships, and maintains the absolute highest standards of Safeguarding and Prevent across our sites.

If you possess a "compliance-first" mindset and want to be the operational backbone of an impactful training provider, we want to hear from you.

Key Responsibilities

Safeguarding & Prevent Support

Act as a key point of contact for Safeguarding and Prevent concerns, ensuring a safe, supportive environment for all staff and apprentices.

Request and review safeguarding histories for all new starters during onboarding, communicating risks to tutors and staff.

Ensure the "Prevent" duty is seamlessly integrated into both the curriculum and employer inductions.

Handle sensitive disclosures with maturity, absolute confidentiality, and impeccable record-keeping.

Compliance, Data & Funding Management

Manage the timely and accurate submission of monthly ELD (Enter Learner Data) and DAS (Digital Apprentice Service) records.

Act as the internal subject matter expert on apprenticeship funding rules, technical guidance, and Off-the-Job (OTJ) hour calculations.

Maintain trackers for learner demographics and completions, compiling statistical data for QAR, SAR, and QIP reports.

Be a key contributor in ensuring OFSTED compliance

Learner Progress & Reviews

Directly conduct and coordinate regular progress reviews with apprentices and employers to ensure learning milestones and performance targets are met.

Manage the cross-site timetable for reviews, creating templates and booking physical/virtual meeting rooms.

Record and upload all review outcomes to tracking systems, ensuring clear follow-up actions and technical accuracy.

Onboarding, Recruitment & Stakeholder Relations

Work closely with the Sales and Marketing Manager to screen CVs, match apprentices to employers, conduct interviews, and manage Recognition of Prior Learning (RPL) assessments.

Identify Special Educational Needs (SEN) and coordinate adjustments or extra time with Awarding Bodies.

Serve as the primary contact for employers regarding wages, progress reports, CSCS cards, and co-funding invoices.

Gateway & End Point Assessment (EPA)

Manage the Gateway process, registering learners on the EPA database and securing signatures via DocuSign.

Finalise OTJ hours, claim final certificates, and conduct meaningful exit interviews.

What you must bring (Essential):

Experience: Proven track record in apprenticeship administration and directly conducting formal learner progress reviews.

Knowledge: Deep understanding of DfE Funding Rules and Safeguarding/Prevent legislation within a Further Education (FE) or training setting. Strong financial understanding of funding rules.

Skills: Exceptional organisational skills to manage complex review timetables across multiple locations.

Communication: Outstanding interpersonal skills; the ability to handle highly sensitive safeguarding disclosures and lead disciplinary meetings with maturity and professionalism.

Attributes: A dedicated "compliance-first" mindset paired with a genuine, demonstrable commitment to learner welfare and safety.

What would give you an edge (Desirable):

Prior experience acting as a Designated Safeguarding Lead (DSL) or Officer.

Familiarity with sector-specific software including E portfolio platforms, accounting systems, and government digital platforms and ILR submissions.

Advanced data analysis skills tailored for SAR/QIP reporting.

Experience participating in marketing initiatives or employer engagement events.

The ability and willingness to train other staff members on apprenticeship systems and safeguarding protocols.

What We Offer:

Competitive salary (dependent on experience)

Company pension

Optional Bupa cover

Opportunities for professional development

A supportive, collaborative working environment dedicated to student success

Pay: £30,000.00-£40,000.00 per year

Benefits:

Company pension
Free parking
On-site parking

Ability to commute/relocate:

Witney OX28 4XZ: reliably commute or plan to relocate before starting work (required)

Education:

GCSE or equivalent (preferred)

Work authorisation:

United Kingdom (required)

Location:

Witney OX28 4XZ (preferred)

Work Location: In person

Quick apply

Refine Your Search

administrative officer jobs in chalgrove, oxf

Apprenticeship Administration Manager

Business Officer

Apprentice Finance Officer

Senior Agricultural Officer (Water & Wildlife Friendly Farming)

Estate Officer

Research Officer

Research and Grants Coordinator

Graduate Studies Officer (Secondment cover)

Technical Business Support Officer

Finance Project Officer

Events and Administrative Officer

FORS, Compliance and Health & Safety Officer

Senior Administration Officer

Admissions Manager

Live-In Estate Manager

Personal Assistant/Project Support Officer (FTC)

Assistant Dean

Senior Executive Officer

Payroll Officer

Enforcement Manager

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