Job Overview
The Recruitment Assistant provides administrative and operational support to the recruitment function, ensuring a smooth and efficient hiring process from vacancy approval through to onboarding. The role involves coordinating interviews, communicating with candidates and hiring managers, maintaining recruitment records, and supporting a positive candidate experience while ensuring compliance with company policies and employment legislation.
Key Responsibilities
Recruitment Administration
· Support the end-to-end recruitment process for all vacancies.
· Prepare and post job advertisements on relevant job boards and recruitment platforms.
· Monitor applications and acknowledge receipt where appropriate.
· Schedule interviews and assessment activities, coordinating diaries for candidates and hiring managers.
· Prepare interview packs and recruitment documentation.
· Maintain accurate recruitment records and applicant tracking systems.
Candidate Management
· Act as the first point of contact for candidate enquiries.
· Liaise with candidates throughout the recruitment process, providing updates and arranging interviews.
· Prepare offer letters, contracts of employment, and recruitment paperwork.
· Support pre-employment checks, including right-to-work verification, references, DBS checks (where applicable), and occupational health requirements.
Recruitment Support
Build and maintain talent pools for future vacancies.
· Produce recruitment reports and recruitment activity updates.
· Support continuous improvement of recruitment processes and procedures.
Compliance
· Ensure recruitment activities comply with employment legislation, GDPR, and company policies.
· Maintain confidentiality of candidate and employee information.
· Promote equality, diversity, and inclusion throughout the recruitment process.
Person Specification
Essential
· Previous administrative experience, ideally within HR or recruitment.
· Excellent organisational and time management skills.
· Strong written and verbal communication skills.
· Good attention to detail and accuracy.
· Ability to manage multiple priorities and meet deadlines.
· Competent in Microsoft Office, including Outlook, Word, Excel, and Teams.
· Professional and confidential approach to handling sensitive information.
Desirable
· Experience using an Applicant Tracking System (ATS).
· Knowledge of recruitment processes and employment legislation.
Skills and Competencies
· Excellent interpersonal skills.
· Strong customer service focus.
· Ability to work independently and as part of a team.
· Problem-solving and organisational skills.
· High level of accuracy and attention to detail.
· Flexible and adaptable approach to work
Pay: £13.50 per hour
Work Location: In person
