Saivan Care Services LTD is a well-established provider of residential services in Enfield. We provide high quality person-centred care for our residents with mental health conditions, learning and physical disabilities and challenging behaviours.
We are currently looking to fill our Administrator role on a part time basis, ideally working 3 days per week between Monday and Friday 09:00pm to 5:30pm to help with managing our operations at our Enfield locations. We are looking for a highly qualified individual with a background as an Office Manager or Administrator to manage our Head Office along with regular visits to our care homes in Enfield. The ideal candidate would possess very good communication skills, have a high attention to detail while being extremely organised while simultaneously managing multiple responsibilities and projects.
Why work with us?
· Make a Difference: At Saivan Care, you’ll play a vital role in supporting our mission to provide compassionate, high-quality care to those who need it most. Your contribution helps improve lives and support our valued clients every day.
· Supportive Work Environment: Join a team that values collaboration, respect, and open communication. We’re dedicated to providing a supportive and inclusive environment where every team member is valued and empowered.
· Growth and Development Opportunities: We believe in investing in our employees. You’ll have access to continuous training, development programs, and opportunities for career growth within the company.
· Impactful Role: As an Office Administrator, you’ll be at the heart of our operations, ensuring that our care services run smoothly and efficiently. Your organisational skills will help improve processes and ensure the best possible service for our clients.
· Join a Caring and Passionate Team: Our team is dedicated to making a positive impact in the community. If you are passionate about care and are looking to work in an environment that values compassion, integrity, and excellence, then Saivan Care is the right place for you.
What we are looking for from you:
· Previous experience in an office manager role or office assistant that includes HR and Finance duties in the care sector
· A passion for working in care with a commitment to residents' wellbeing
· A proactive attitude towards work and being able to manage multiple projects at the same time.
· Ability to work independently and solve problems without constant oversight from management
· Always holding a professional approach.
· Strong IT skills including MS Office and HR softwares
More about the role:
As the Administrator, you will often be the first point of contact within the company. You will need to maintain a professional and calm attitude at all times while communicating with our team, external professionals, residents, and various contractors. There is possibility of a full time position in the future as the company grows.
Primary Responsibilities:
· Manage all office operations for our Head Office including answering the phone, keeping files up to date, manage the company email inboxes, manage supply orders for all homes including office supplies, PPE, weekly online food shopping, etc.
· Managing and updating compliance Residents files.
· Creating new staff HR folders and updating of Staff records such as , training records, supervisions, appraisals, right to work checks, DBS checks etc.
· Support with and manage all recruitment processes such as posting job adverts on indeed, booking interviews, note taking of the interview, DBS processing, right to work checks and guiding new recruits with their inductions.
· Provide Admin support to senior management team as required including drafting reports, performing audits, taking meeting minutes, etc.
· Regularly visit all homes to audit files, stock, and finance documents along with regular engagement with staff and residents to deal with any potential issues promptly.
Requirements for the role:
· Previous experience in an Office Administrator, Office Assistant, Office Manager, or Administrative Assistant role (2 years preferred)
· Previous experience in roles that required HR and Finance knowledge
· Experience working with time management and payroll procedures
· Experience within the care sector and knowledge of CQC requirements (essential)
· Driver’s license and own car (preferred)
Pay: From £14.50 per hour
Experience:
- Administrative: 2 years (required)
- Microsoft Office: 2 years (required)
- Care home: 1 year (preferred)
Licence/Certification:
- Driving Licence (preferred)
Work authorisation:
- United Kingdom (required)
Work Location: In person
