Assistant secretary Work, Jobs in Chesham, Bkm (with Salaries)

Team Administrator
Hertfordshire Partnership NHS Foundation Trust —Hemel Hempstead
- £27,106 - £28,850 a year
- Full-time
- Microsoft Word
- Administrative experience
- Driving
2d
Administrator, Heathrow
Moore Kingston Smith —London
- £29,000 - £36,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Annual leave
- Employee assistance programme
Quick apply
Executive Assistant and Office Manager
Healthxchange —London
- Microsoft Powerpoint
- Microsoft Outlook
- Research
- Annual leave
- Employee discount
Legal Secretary/ Assistant
Horwood & James Solicitors —Aylesbury
- Microsoft Word
- Customer service
- Organisational skills
Company Secretarial Assistant (9 Month FTC)
Ardonagh Specialty —London
- Full-time
- Hybrid work
- Organisational skills
- Financial services
- Communication skills
- Annual leave
Quick apply
EA to CEO
Executive Support —London
- £43,267 a year
- Full-time
- Hybrid work
- CRM software
- Microsoft Outlook
- Organisational skills
- Employee assistance programme
Quick apply
3d
Medical Personal Assistant
Lanserhof at The Arts Club —London
- £26,000 - £40,000 a year
- Full-time
- GP surgery experience
- Microsoft Office
- Administrative experience
Quick apply
6d
Notarial Assistant
Salinger Notary Public —London
- £12,500 a year
- Part-time
- Computer literacy
- English
- Bachelor's degree
Quick apply
4d
Clinical Support Administrator/Medical Secretary
PrimaryCareCareers —Ampthill
- £24,800 - £25,300 a year
- Administrative experience
- Front desk
- IT
Senior Assistant Company Secretary
InterContinental Hotels Group —Windsor
- Hotel
- Communication skills
- Employee discount
2d
Assistant Private Secretary
Ministry of Justice —London
- £40,001 - £50,000 a year
- Weekend availability
- Hybrid work
- Presentation skills
- Communication skills
- Annual leave
- Employee discount
14d
Company Secretarial Assistant
Universal Music Group —London
- Full-time
- Microsoft Powerpoint
- Organisational skills
- Communication skills
- Annual leave
- Employee discount
Legal Secretary/Legal Assistant – Litigation Department (Chiswick)
Bindmans —London
- Computer literacy
- Maths
- Typing
Assistant Private Secretary
Crown Prosecution Service —London
- £37,615 - £39,885 a year
- Temporary
- Hybrid work
- Presentation skills
- Travel
- Flexitime
6d
Legal Secretary - Property
Mallory Pryce —Aylesbury
- Organisational skills
- Typing
- Communication skills
Quick apply
Executive Assistant, Construction Disputes
Forsters —London
- Microsoft Powerpoint
- Microsoft Word
- Travel
13d
Legal secretary
Eventus Recruitment Group —Waltham Cross
- £28,000 - £35,000 a year
- Call to connect
- Organisational skills
- Leadership
- Communication skills
Legal Secretary
Pilgrim's Europe —Uxbridge
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Organisational skills
Quick apply
Legal Assistant
Mallory Pryce —Surbiton
- Organisational skills
- Communication skills
Quick apply
Legal Secretary, Real Estate Disputes
Forsters —London
- Microsoft Word
- Organisational skills
- Typing
10d

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Team Administrator

Hertfordshire Partnership NHS Foundation Trust -
Hemel Hempstead

Apply Now

Job details

Full-time
£27,106 - £28,850 a year
2 days ago

Qualifications

Microsoft Word
Driving Licence
Meeting coordination
Clinical record keeping
Updating electronic health records
Updating electronic care records
Patient appointment coordination
Mentoring junior staff
Filing
Scanning
Email software
Administrative experience
Appointment booking and call handling
Driving
Mentoring
Electronic patient record systems
Organisational skills
Typing
Patient record updating
Patient appointment data entry
Datix
Managing patient records
Communication skills
Office experience

Full job description

Please be aware that this role is NOT eligible for Sponsorship

If you already work for HPFT on a health and care visa, you will NOT be able to transfer your visa to this role as this role is NOT eligible for Sponsorship

We are looking for a motivated, organised and welcoming Team Administrator to join our Adult Community Division

This is a Band 3 role based across The Marlowes, Hemel Hempstead and 99 Waverley Road, St Albans, supporting staff across and working closely with the wider administration team to provide a consistent, efficient and responsive service.

This is a varied role where no two days are the same.

The successful candidate will provide a wide range of administrative support, including safeguarding, telephone cover, managing enquiries, booking rooms and appointments, supporting meetings with note taking , maintaining records and ensuring information systems are kept up to date. This includes using online systems such as Datix and Paris - Electronic Patient records.

We are looking for someone who is professional, kind, positive and respectful, with good communication skills and the ability to organise and prioritise their own workload. The post holder will play an important part in supporting the smooth running of the service and contributing to a positive experience for service users, carers, visitors and colleagues.

The post holder will provide high-quality administrative support to the team, working closely with colleagues across the service to ensure day-to-day tasks are completed effectively and in a timely way.

Duties will include working on safeguarding for the team , answering and redirecting telephone calls, taking messages, greeting visitors, dealing with enquiries and supporting the smooth running of admin.

The role will involve managing mail, booking rooms, preparing and arranging meetings (including safeguarding ) and appointments, updating diaries, supporting staff training bookings and completing general administrative tasks such as photocopying, scanning, emailing, archiving, typing and filing.

The successful candidate will also support safeguarding and the maintenance of accurate records and information systems, including patient administration systems, and will be expected to handle information safely and confidentially in line with Trust policies.

The post holder may be required to take minutes on occasion, chase actions and outcomes, organise patient transport and support the team with routine communication relating to appointments, admissions, discharges and transfers.

Hertfordshire Partnership University NHS Foundation Trust are one of just five mental health trusts to achieve an overall rating of ‘Outstanding’ from the Care Quality Commission.

Our family of over 4,500 members of staff provide health and social care for people with mental ill health, physical ill health and learning disabilities across Hertfordshire, Buckinghamshire, Essex and Norfolk, delivering these services within the community and several inpatient settings. E verything is underpinned by choice, independence and equality, with our Trust values embedded throughout:

Welcoming. Kind. Positive. Respectful. Professional.

The Team Administrator will provide a reliable and flexible administrative service to staff based across two locations. The post holder will work as part of the wider administration team and will support Senior Team Administrators, Assistant Team Administrators, Receptionists and Medical Secretaries to deliver a consistent and effective service.

The successful candidate will be expected to manage their own workload, work without direct supervision at times, use initiative within agreed procedures and recognise what needs to be prioritised. The role requires strong organisational skills, attention to detail and the ability to respond calmly and professionally to competing demands.

The post holder will complete a range of administrative tasks including typing, note / minute taking , filing, scanning, photocopying, archiving, email correspondence, booking appointments, arranging meetings, updating diaries, supporting bring-forward systems and maintaining both paper and electronic filing systems.

The role will involve maintaining accurate service user information on electronic systems, supporting appointment changes and cancellations.

The post holder will communicate regularly with service users, carers, colleagues and external agencies. This will require a friendly and professional approach, including the ability to provide and receive routine information with tact and sensitivity, particularly where people may be anxious, distressed or experiencing communication barriers.

Although the role has no clinical responsibility, the post holder will contribute to service user care by supporting administrative processes linked to appointments, clinics, admissions, discharges and patient transport.

The successful candidate will also be expected to support new or less experienced staff by demonstrating departmental procedures, offering advice about their own role and providing mentorship to lower banded staff where appropriate.

Applicants should have experience of working in an office environment, good keyboard and telephone skills, confidence using Microsoft Word and email, and the ability to organise, prioritise and complete work accurately. A friendly manner, calm approach, good communication skills and a professional attitude are essential.

The post would suit someone who works well as part of a team, can manage interruptions and changing priorities, and is committed to supporting high-quality care through effective administration.

Car driver essential as a majority of the posts are community based, the post holder will need a full valid driving licence and access to a car to use regularly for business purposes – including business insurance (unless you have a disability as defined by the Equality Act 2010).

Apply Now

Refine Your Search

assistant secretary jobs in chesham, bkm

Team Administrator

Administrator, Heathrow

Executive Assistant and Office Manager

Legal Secretary/ Assistant

Company Secretarial Assistant (9 Month FTC)

EA to CEO

Medical Personal Assistant

Notarial Assistant

Clinical Support Administrator/Medical Secretary

Senior Assistant Company Secretary

Assistant Private Secretary

Company Secretarial Assistant

Legal Secretary/Legal Assistant – Litigation Department (Chiswick)

Assistant Private Secretary

Legal Secretary - Property

Executive Assistant, Construction Disputes

Legal secretary

Legal Secretary

Legal Assistant

Legal Secretary, Real Estate Disputes

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