Book Keeper
Eddistone Consulting (www.eddistone.com) is a small, high quality, successful Emergency Response consultancy firm, with a diverse mix of customers across many sectors. We deliver Emergency Response training and exercising, both on site and at our training facility in Derbyshire. We are seeking a Book Keeper to support our business with its financial administration and processes. We provide full training and a friendly team environment.
What you will be doing:
To maintain accurate and complete financial records within Xero, engage proactively with the business team to manage day-to-day financial administration as part of the overarching business and work closely with the company's external accountants to ensure timely reporting, compliance and effective financial management.
We will expect you to:
Bookkeeping & Financial Records
- Maintain accurate, complete and organised accounting and transaction details records using Xero.
- Create and process sales invoices, purchase invoices, credit notes, and receipts within specified time frames.
- Join the weekly invoicing meeting, providing a weekly financial update
- Reconcile bank accounts, credit cards, and other balance sheet accounts.
- Maintain the fixed asset register where required.
- Ensure all financial transactions are accurately coded and recorded.
Sales Ledger & Credit Control
- Raise customer invoices promptly and accurately against Purchase Order detail
- Monitor outstanding debts and follow up overdue payments.
- Maintain customer account records.
- Provide regular debtor reports to management.
Purchase Ledger
- Process supplier invoices and payment runs accurately and on time.
- Reconcile supplier statements.
- Manage supplier queries and payment schedules.
Financial Administration
- Maintain accurate records of expenses and company expenditure.
- Process consultant invoices, and any expense claims.
- Assist with cash flow monitoring and forecasting, flagging issues and low points.
- Maintain organised digital financial records and supporting documentation.
Accountant Liaison
- Act as the primary day-to-day contact for the company's external accountants.
- Prepare and provide information required for VAT returns, management accounts, year-end accounts, and audits.
- Assist accountants with reconciliations, queries, and supporting schedules.
- Implement accounting adjustments and recommendations provided by accountants.
Compliance
- Support VAT return preparation and submission.
- Ensure compliance with company financial procedures.
- Maintain confidentiality of financial and commercial information.
You should already be able to demonstrate
- Proven book keeping experience.
- Strong working knowledge of Xero.
- Excellent attention to detail and accuracy.
- Good understanding of book keeping principles and financial controls.
- Strong Microsoft Excel and Microsoft 365 skills.
- Experience working alongside external accountants.
- Ability to work independently and manage priorities.
· Communicate effectively via email, telephone and Microsoft Teams
· Liaise with customers and colleagues in timely and professional manner at all times
· Maintain a high level of professionalism in line with company policies and procedures.
The ideal candidate may have:
- AAT (Association of Accounting Technicians) qualification or equivalent.
- Experience in consultancy, professional services, training, or project-based businesses.
- Experience with VAT and management reporting.
- Knowledge of project costing and profitability reporting.
Line of reporting
Your line of reporting will be the Office Manager
Hours and pay
· The role will be office based, three days a week from Monday to Friday, 6 hours a day, for a total of 18 hours a week. Working days, start times and finish times to be agreed.
· The first six months of your contract will be a probationary period.
· We have a company pension scheme.
· Hourly pay £16.00, annual salary £14,976
· A monthly allowance will be made for the use of personal mobile to access security codes etc.
· 25 days a year holiday pro-rata, increased by one day a year with each year’s service to the company, to a maximum of 31 days pro-rata
Closing date for applications: Thursday 6th August
Shortlisting: Friday 7th August
Interviews: Friday 14th August
Start date: Monday 21st September
Pay: £14,975.00 per year
Benefits:
- Company pension
- Free parking
Work Location: In person
