About Yip Shing Ltd
Yip Shing Ltd is a well-established food wholesale and distribution company supplying a wide range of food and catering products to restaurants, takeaways, cafés and other hospitality businesses throughout the region. We are committed to providing excellent customer service, competitive pricing and reliable deliveries, while continually investing in the growth and development of our business. As we expand, we are looking for talented and motivated individuals who can contribute to our ongoing success and help drive the business forward.
About the Role
We are looking for an exceptional Executive Assistant to provide comprehensive support to the Director across a diverse group of businesses. This is far more than a traditional administrative role. The successful candidate will be a trusted right-hand person who can manage projects, support strategic decision-making, solve complex business problems and help oversee the day-to-day operations of the business.
The ideal candidate will possess strong commercial awareness, financial understanding and management experience, with the confidence to communicate effectively with staff, customers, suppliers and professional advisers. They will be proactive, highly organised, capable of working independently and committed to achieving results.
Key Responsibilities
- Provide high-level executive support to the Director and assist with the day-to-day management of the business.
- Prepare, analyse and present financial reports, management accounts and key business performance information.
- Assist with budgeting, cash flow monitoring and financial planning.
- Support the Director in making informed commercial and operational decisions.
- Manage projects from inception to completion, ensuring objectives and deadlines are achieved.
- Research, analyse and resolve operational and commercial issues using a practical, solution-focused approach.
- Draft, review and manage business correspondence, reports, presentations, policies and procedures.
- Liaise with accountants, solicitors, surveyors, insurers, banks and other professional advisers.
- Assist in ensuring compliance with UK employment law, commercial contracts, health and safety legislation and other regulatory requirements.
- Support the recruitment, training and management of staff.
- Communicate confidently and professionally with employees at all levels of the organisation.
- Build and maintain strong relationships with customers, suppliers and business partners.
- Assist with both B2B and B2C sales activities, customer relationship management and business development.
- Review and improve business processes to increase efficiency and profitability.
- Handle confidential information with the highest level of professionalism and discretion.
- Undertake any other duties required to support the Director and the wider business.
Essential Skills and Experience
- Strong understanding of financial accounts, management reporting and business performance analysis.
- Good understanding of UK commercial law, including employment law, commercial contracts, health and safety requirements and general business compliance.
- Excellent business acumen with the ability to understand commercial opportunities and business risks.
- Strong analytical and problem-solving skills with a proactive, can-do attitude.
- Previous management or supervisory experience.
- Excellent organisational, planning and time management skills.
- Outstanding written and verbal communication skills.
- Ability to prioritise multiple tasks and manage competing deadlines effectively.
- Confident decision-maker with sound judgement and attention to detail.
- Strong interpersonal skills and the ability to communicate effectively with people at all levels.
- Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
- High level of integrity, professionalism and discretion.
Desirable Skills and Experience
- Experience supporting company directors or senior executives.
- Experience working within retail, wholesale, distribution or multi-site businesses.
- Experience with B2B and B2C sales.
- Knowledge and experience within the fast-moving consumer goods (FMCG) or food wholesale industry would be a distinct advantage.
- Experience negotiating with customers, suppliers and service providers.
- Knowledge of accounting software such as Xero or similar accounting systems.
- Experience in project management, process improvement or business transformation.
Personal Qualities
- Highly motivated, reliable and trustworthy.
- Excellent can-do attitude with a willingness to take ownership of challenges.
- Strong commercial mindset and practical approach to problem solving.
- Able to work independently while also being an effective team player.
- Confident, decisive and capable of making sound business decisions.
- Professional, adaptable and resilient under pressure.
- Excellent attention to detail and organisational ability.
- Committed to continuous improvement and delivering high standards of work.
What We Offer
- A challenging and rewarding role working directly alongside the Director.
- Significant responsibility with opportunities to influence business decisions.
- A varied role across multiple areas of the business.
- Opportunities for professional development and career progression.
- Competitive salary dependent on experience.
- A supportive and collaborative working environment.
Pay: £45,000.00-£70,000.00 per year
Benefits:
- Employee discount
- On-site parking
- Private medical insurance
Experience:
- senior management: 5 years (preferred)
Language:
- English and Mandarin or Cantonese (if so, please specify) (preferred)
Licence/Certification:
- Full UK Driving Licence (required)
Work Location: In person
