Job Summary
About the Role
MediServices Healthcare Ltd is looking for an experienced Payroll and Finance Assistant to join our Finance team.
This is a key role with sole day-to-day responsibility for the accurate and timely processing of payroll and workplace pension administration across the business. The successful candidate will be responsible for ensuring that payroll is processed correctly, HMRC submissions are completed on time, pension contributions are administered accurately, and all payroll and pension records are maintained in line with statutory requirements and internal controls.
This is not a junior payroll support role. We are looking for someone who is confident taking ownership of the full payroll cycle, managing deadlines, resolving payroll and pension queries, and ensuring compliance with HMRC, statutory payment and auto-enrolment requirements.
Alongside payroll and pension ownership, the role will also support wider finance administration, including purchase ledger, invoice processing, reconciliations, month-end preparation and management information.
Responsibilities
The postholder will be solely responsible for the day-to-day management and delivery of payroll and pension administration, including:
- Taking ownership of the full monthly payroll process from start to finish.
- Ensuring payroll is processed accurately, on time and in accordance with HMRC requirements and statutory obligations.
- Processing all payroll changes, including starters, leavers, salary changes, overtime, bonuses, deductions, absences, parental leave and statutory payments.
- Checking payroll data before final submission and ensuring all changes are appropriately authorised.
- Preparing, checking and submitting Real Time Information returns to HMRC, including FPS and EPS submissions where required.
- Ensuring PAYE, National Insurance, student loans, attachments of earnings and other statutory deductions are calculated and processed accurately.
- Reconciling payroll reports to HMRC liabilities, finance records and pension contributions.
- Managing statutory payments, including SSP, SMP, SPP, ShPP and other statutory entitlements.
- Completing payroll year-end processes, including P60s, P11Ds, PSA information and other statutory reporting requirements.
- Acting as the main point of contact for payroll queries from employees, managers and internal stakeholders.
- Maintaining accurate, complete and confidential payroll records.
Pension Management
- The postholder will also have sole day-to-day responsibility for workplace pension administration, including:
- Managing pension administration in line with auto-enrolment requirements and company pension arrangements.
- Assessing employees correctly for auto-enrolment, postponement, opt-in, opt-out and re-enrolment requirements.
- Ensuring employee and employer pension contributions are calculated and processed correctly through payroll.
- Preparing and submitting pension contribution files to the pension provider within required deadlines.
- Reconciling pension contributions against payroll reports and pension provider records.
- Maintaining accurate pension records, including joiners, leavers, opt-outs and contribution changes.
- Ensuring pension communications and statutory notices are issued where required.
- Resolving pension-related queries and liaising with the pension provider where necessary.
- Supporting pension audits, compliance checks and reporting requirements.
Finance Administration
- In addition to payroll and pension ownership, the role will support the wider Finance team with:
- ·Purchase ledger processing, supplier invoices and payment preparation.
- Sales ledger activity, invoice checking and credit control administration where required.
- Bank reconciliations, account reconciliations and month-end preparation.
- Preparation of financial reports, management information and variance analysis.
- Audit preparation and provision of supporting documentation.
- Maintaining accurate finance records and ensuring documentation is filed appropriately.
- Supporting process improvement across payroll, pensions, finance systems and controls.
About You
We are looking for someone who is accurate, organised, confident and discreet, with the experience to take ownership of payroll and pension administration with minimal supervision.
You will need:
- Strong previous experience managing end-to-end UK payroll processing.
- Confidence taking sole day-to-day responsibility for payroll delivery.
- Good working knowledge of HMRC payroll requirements, including PAYE, National Insurance, RTI submissions, statutory deductions and year-end reporting.
- Experience preparing and checking FPS and EPS submissions.
- Good understanding of statutory payments, including SSP, SMP, SPP, ShPP and other parental leave-related payments.
- Strong knowledge of workplace pension administration and auto-enrolment requirements.
- Experience processing pension contributions, opt-ins, opt-outs, postponement and re-enrolment.
- Ability to reconcile payroll, HMRC and pension reports accurately.
- Good understanding of payroll controls, authorisation processes and audit requirements.
- Strong Excel skills and confidence using payroll, finance and HR systems.
- Excellent attention to detail and the ability to work to strict deadlines.
- The ability to handle confidential employee, contractor and financial information appropriately.
- Strong communication skills and the ability to explain payroll and pension matters clearly.
- Knowledge of accounting principles and financial controls.
Desirable Experience
The following would be helpful, but is not essential:
- CIPP Payroll Technician Certificate or equivalent payroll qualification.
- Experience working in healthcare, professional services, staffing, agency or contractor-based environments.
- Experience using Xero.
- Experience supporting payroll for both employees and variable workers.
- Experience supporting audits, payroll reconciliations and month-end close.
- Experience using cloud-based finance, payroll or HR systems.
- Experience improving payroll, pension or finance processes.
Personal Qualities
The successful candidate will be:
- Reliable, professional and discreet.
- Highly organised and able to manage deadlines.
- Confident taking ownership of payroll and pension processes.
- Accurate and comfortable working with detailed numerical information.
- Calm under pressure.
- Able to manage competing priorities.
- Practical, flexible and solution-focused.
- Comfortable working as part of a small team.
Why Join MediServices?
MediServices Healthcare Ltd is a growing healthcare business, delivering services across a range of clinical specialties. This is an opportunity to join a busy and supportive Finance team in a role where you will have clear ownership of payroll and pension administration, while also contributing to wider finance processes and controls.
How to Apply
Please apply with your CV and a short covering statement outlining your payroll, pension and finance experience.
MediServices Healthcare Ltd is an equal opportunities employer.
Pay: £28,000.00-£32,000.00 per year
Benefits:
- Company pension
- Free parking
- Health & wellbeing programme
- On-site parking
- Sick pay
Work Location: In person
