File clerk/office Work, Jobs in Coventry, Eng (with Salaries)

Personal Assistant / Legal Administrative Assistant
Hajveri Institute —Coventry
- £12.71 - £15.00 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Administrative experience
Quick apply
3d
Personal Assistant / Legal Administrative Assistant
ZAS Freelance Solicitor LTD —Coventry
- £12.71 - £15.00 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Administrative experience
Quick apply
4d
Crown Court Clerk
HM Courts & Tribunal Service —Leicester
- £20,001 - £40,000 a year
- Part-time
- Hybrid work
- Presentation skills
- Organisational skills
- Communication skills
- Annual leave
- Employee discount
11d
Seasonal Ecological Clerk of Works
Mott MacDonald —Birmingham
- Part-time
- Hybrid work
- Travel
- Mentoring
- Organisational skills
- Employee discount
8d

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Personal Assistant / Legal Administrative Assistant
Hajveri Institute —Coventry
Answering calls, taking messages and dealing with administrative queries. The successful candidate will assist with managing the solicitor’s diary, emails,…
£12.71 - £15.00 an hour
Quick apply
3d
Personal Assistant / Legal Administrative Assistant
ZAS Freelance Solicitor LTD —Coventry
Answering calls, taking messages and dealing with administrative queries. The successful candidate will assist with managing the solicitor’s diary, emails,…
£12.71 - £15.00 an hour
Quick apply
4d

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Personal Assistant / Legal Administrative Assistant

Hajveri Institute
Coventry

Quick apply

Job details

Full-time | Self-employed | Freelance
£12.71 - £15.00 an hour
3 days ago

Qualifications

Microsoft Word
Microsoft Outlook
Administrative experience
Organisational skills
IT
Typing
Audio typing
Communication skills

Full job description

Role Overview

I am seeking a reliable, organised and professional Personal Assistant to provide administrative, diary, client communication and case management support in a busy legal practice environment.

The role is primarily administrative and organisational. The successful candidate will assist with managing the solicitor’s diary, emails, client communications, document handling, case progression and general office administration. The role may involve exposure to legal matters, but the PA will not be expected to provide legal advice or undertake substantive legal work unless expressly directed and supervised.

This position requires excellent discretion, confidentiality, attention to detail, good communication skills and the ability to manage competing priorities.

Key Responsibilities

Managing the solicitor’s diary, including appointments, client meetings, court hearings, conferences, deadlines and reminders.

Arranging meetings with clients, counsel, experts, courts, tribunals, agencies and third parties.

Sending appointment confirmations, reminders and follow-up communications.

Monitoring incoming emails and bringing urgent matters to the solicitor’s attention.

Organising emails into appropriate client folders or case management systems.

Sending routine communications to clients, courts, counsel, experts and third parties when authorised.

Taking initial client enquiries and recording accurate details.

Arranging consultations and follow-up appointments.

Case Management and File Administration

Assisting with the administrative preparation of court forms, letters, instructions and other documents under supervision.

Document and Digital File Management

Scanning, saving, naming and filing documents accurately.

Converting, combining, paginating and organising PDFs.

Preparing documents for signature and return.

Ensuring that electronic and physical files are kept organised and up to date.

Court, Counsel and Third-Party Liaison

Communicating with courts and tribunals for administrative purposes.

Liaising with barristers’ clerks, experts, interpreters, process servers and other professionals.

Answering calls, taking messages and dealing with administrative queries.

Maintaining task lists and chasing outstanding actions.

Assisting with billing administration, invoices and payment reminders where required.

Following office procedures for file management, client care, conflict checks, identification documents and compliance.

Essential Skills and Experience

Excellent organisational and diary management skills.

Strong written and verbal communication skills.

Good attention to detail and accuracy.

The ability to prioritise tasks and work under pressure.

Good IT skills, including Microsoft Word, Outlook, PDF software and case management systems.

The ability to handle confidential and sensitive information.

Desirable Skills and Experience

Previous work as a PA, legal secretary, legal assistant or administrative assistant.

Experience in a solicitors’ firm, barristers’ chambers, court office or professional services environment.

Familiarity with family law, civil litigation, wills and probate, regulatory law or general legal administration.

Experience preparing court bundles and indexed PDF documents.

Audio typing or transcription experience.

Ability to speak additional languages.

Limits of the Role

This is not a fee-earner role. The PA will not be expected to conduct litigation, provide legal advice, exercise independent legal judgment, negotiate legal issues, draft substantive legal documents without supervision, or communicate legal advice to clients.

Any legal or case-related work must be carried out only under the solicitor’s direct supervision and in accordance with the solicitor’s instructions.

Shortlisted candidates may be invited to attend an interview and may be asked to complete a short administrative task to assess organisation, written communication and attention to detail.

Work Location: In person

Pay: £12.71-£15.00 per hour

Work Location: In person

Quick apply

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file clerk/office jobs in coventry, eng

Personal Assistant / Legal Administrative Assistant

Personal Assistant / Legal Administrative Assistant

Crown Court Clerk

Seasonal Ecological Clerk of Works

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