Job Purpose
The Facilities Coordinator plays a vital role in ensuring the smooth, safe, and efficient operation of the British Motor Museum’s buildings, equipment, and wider infrastructure. Acting as the primary point of contact for all maintenance and engineering requests, you will coordinate support across the organisation and respond swiftly when issues arise.
A key aspect of the role involves managing relationships with external contractors, ensuring that maintenance agreements consistently deliver high‑quality service, reliability, and value for money.
A strong understanding of health and safety is essential, as you will help maintain full compliance with relevant legislation and internal policies, supporting a safe environment for staff, visitors, and the Museum’s collections.
This role is made even more rewarding by its unique setting, home to the world’s largest collection of historic British cars and part of an Educational Charitable Trust. It’s not just about coordinating maintenance; it’s about contributing to a dynamic organisation where heritage, engineering, and visitor experience come together.
If you are agile, highly organised with a keen attention to detail, and a confident communicator who enjoys problem solving and supporting teams across a busy site, this position offers a varied and engaging challenge at the heart of a remarkable organisation.
Main Duties
- Day-to-day coordination of planned and reactive maintenance and administrative activities.
- Liaise with and support all departments regarding engineering and maintenance needs.
- Source and procure equipment and parts required for building and grounds maintenance, ensuring best value at all times.
- Manage all Purchased Service Contracts, including scheduling service visits and coordinating call‑outs as required.
- Maintain responsibility for the Fire and Intruder Alarm Systems, ensuring effective operation and compliance at all times.
- Issue, manage, and maintain all Health & Safety policies, procedures, and risk assessments.
- Support the Head of Operations on Health & Safety matters in partnership with the Health & Safety Consultant.
- Take an active role in Health & Safety and Environmental Committee meetings, including producing accurate and timely minutes.
- Assist the Head of Operations in maintaining and updating environmental accreditations.
- Ensure full contractor compliance by upholding contractor control procedures, including obtaining RAMS, insurance documentation, and verifying adherence to on‑site Health & Safety requirements.
- Manage the issue, control, and maintenance of pool vehicles.
- Assist the Head of Operations to ensure full compliance with all relevant legislation, regulations, and internal policies.
Knowledge, Skills, Experience and Attributes Required
The knowledge, skills, experience and attributes required for the role
- Demonstrable experience within a facilities/maintenance environment;
- Robust knowledge of Health & Safety including risk assessments;
- Strong commitment to promoting environmentally responsible and sustainable practices across the organisation.;
- Flexible approach to working hours;
- Confident communicator with a professional and assertive approach;
- Good attention to detail and ability to work accurately under pressure
- Able to prioritise workloads effectively
- Effective problem solving capabilities;
- Reliable, proactive and capable of working independently when required;
- Excellent verbal, literacy and numeracy skills;
- IT skills including the use of Word & Excel;
- Smart professional appearance;
- Good time management;
- Take responsibility for your own health, safety and welfare, ensuring compliance with Trust’s Health and Safety policies, procedures and safe systems of work;
- Be responsible for your own behaviour and act in a manner that avoids and discourages any form of discrimination or harassment; to comply with the Trust’s Equal Opportunities Policy;
- Undertake to familiarise yourself with the data protection procedures set down by the Company as a result of the General Data Protection Regulation;
- Actively and positively contribute to the success of the business in delivering your duties and any other business-related activities which may reasonably be requested.
Applications
Please send a CV and covering letter to: [email protected]
Applications must be received on or before the closing date.
Closing Date: Midday, 3 July 2026
Benefits
To support our staff both inside and outside of work, the Trust offers 26 days of annual leave per year (pro-rata for part-time employees) plus bank holidays. You will receive staff discounts in our gift shop and onsite café as well as a number of free tickets each year for friends and family to visit the Museum.
Employee well-being is paramount at the Trust, and we therefore offer enhanced occupational sick leave and pay as well as enhanced family-friendly leave and pay.
We operate an ad-hoc home working policy to allow for maximum employee flexibility, however, please note home working is not available for this role.
Joining the British Motor Industry Heritage Trust as an employee will give you the opportunity to develop your career in a friendly and supportive environment while working for a charity dedicated at preserving and sharing Britain’s automotive heritage.
Inclusion and Diversity Statement
As an organisation the British Motor Industry Heritage Trust is committed to eliminating discrimination and encouraging diversity amongst our workforce. We welcome applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
Work Location: In person
