Office Administrator and Personal Assistant to the CEO
Location: Delabole, North Cornwall
Company: Balaena Group
Reporting To: Chief Executive Officer (CEO)
About Us:
Balaena Group is a large national shipyard and engineering group operating across maritime engineering, vessel repair, fabrication, and offshore infrastructure projects. Through strategic shipyard and engineering operations, the group supports commercial, offshore, and marine sectors across the UK and internationally.
The Role:
We are seeking a highly organised and proactive Office Administrator and Personal Assistant to provide dedicated support to the CEO while overseeing the smooth day-to-day administration of our Head Office in Delabole, North Cornwall.
This is a varied and hands-on role combining executive support, office coordination, and general administration within a fast-paced operational environment. The successful candidate will play a key role in ensuring the CEO and wider office operations are supported professionally and efficiently.
You will work closely with
- Executive Leadership Team
- Operational teams across the group
- External suppliers, contractors, and visitors
Key Responsibilities:
Executive & PA Support
- Manage the CEO’s diary and daily schedule
- Coordinate internal and external meetings
- Prepare agendas, documents, and meeting materials
- Handle correspondence and communications on behalf of the CEO
- Support presentations, reports, and business reviews
- Arrange travel, accommodation, and itineraries
- Handle confidential and sensitive information professionally
Office Administration
- Support the smooth day-to-day running of the Delabole office
- Coordinate office supplies, stationery, and consumables
- Arrange cleaning, maintenance, and office upkeep
- Liaise with suppliers, contractors, and service providers
- Ensure meeting rooms and office areas remain organised and presentable
- Support onboarding arrangements for new starters and visitors
- Assist with company events and visitor coordination
Group Administration
- Circulate meeting invites, agendas, and documentation
- Maintain organised filing systems and records
- Support general office administration tasks
Stakeholder & Visitor Management
- Welcome and coordinate visitors to the office
- Ensure a professional experience for clients, partners, and stakeholders
- Support scheduling and arrangements for meetings and leadership visits
About You:
Experience
- Previous experience in a PA, Executive Assistant, Office Administrator, Office Manager, or senior administrative role
- Experience supporting senior leadership or directors
- Previous office administration or facilities coordination experience is beneficial
Skills
- Excellent organisational and diary management skills
- Strong administrative and time management abilities
- Professional written and verbal communication skills
- High attention to detail with the ability to prioritise workload
- Confident using Microsoft Office including Outlook, Word, Excel, and PowerPoint
- Ability to work independently and manage multiple responsibilities
Personal Attributes
- Organised, reliable, and proactive
- Professional and approachable
- Hands-on with a positive attitude
- Comfortable working within a fast-paced operational environment
- Discreet when handling confidential information
- Willing to support both practical office needs and executive administration
What We Offer:
- Opportunity to work within a large national shipyard and engineering group
- Long-term development and progression opportunities
- Varied and interesting role within a supportive team environment
- Competitive salary dependent on experience and qualifications
- Pension scheme and employee benefits package
- Annual leave plus bank holidays
How to Apply:
Please send your CV and a short covering note outlining your experience and interest in the role to:
[email protected]
Pay: £24,000.00-£28,000.00 per year
Work Location: In person
