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Secretary to Trustees
Heacham Club Charity —King's Lynn
- Part-time
- Microsoft Outlook
- Customer service
- Administrative experience
- Employee discount
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8d

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Secretary to Trustees

Heacham Club Charity
King's Lynn

Quick apply

Job details

Part-time
8 days ago

Benefits

Employee discount
On-site parking

Qualifications

Financial planning
Meeting coordination
Microsoft Outlook
Report generation
Customer service
Stakeholder liaison
Administrative support experience
Financial report writing
Microsoft Office Suite
Email software
Financial analysis
Administrative experience
Analysis skills
Organisational skills
Financial services
Communication skills
Time management
Office experience

Full job description

Overview

We are seeking a proactive and detail-oriented Secretary to Trustees to join our organization. In this vital role, you will serve as the primary administrative support for the trustees, ensuring smooth communication, efficient scheduling, and comprehensive documentation. Your energetic approach will help facilitate effective governance and uphold the organization’s mission through exceptional organizational skills and clear communication. This position offers an exciting opportunity to contribute to a dynamic team dedicated to making a meaningful impact.

Responsibilitie

Prepare, review, and distribute agendas, reports, and minutes for trustee meetings, ensuring accuracy and timely delivery.
Draft detailed reports, correspondence, and analysis documents using Microsoft Word and Excel to support decision-making processes.
Maintain comprehensive records of meetings, decisions, and organizational documentation with meticulous attention to detail.
Facilitate communication between trustees, staff, stakeholders, and external partners through professional correspondence and customer service excellence.
Assist in financial planning activities by analyzing financial reports and preparing summaries to support trustees’ oversight responsibilities.
Utilize IT tools such as Microsoft Outlook for scheduling and email management while ensuring data security and confidentiality.

Qualifications

Proven administrative experience with strong organizational skills and excellent time management abilities.
Proficiency in Microsoft Office Suite including Word, Excel, Outlook, with the ability to produce professional reports and presentations.
Exceptional communication skills—both written and verbal—to effectively liaise with diverse stakeholders.
Experience in report writing, analysis skills, and familiarity with financial services or financial planning is highly desirable.
Strong IT skills with the ability to adapt quickly to new software or systems used within the organization.
Demonstrated customer service orientation with a professional demeanor at all times.
Ability to handle multiple tasks efficiently while maintaining accuracy under tight deadlines.

Join us in this rewarding role where your organizational talents will directly support our trustees’ governance efforts!

Benefits:

Employee discount
On-site parking

Work Location: In person

Quick apply

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