About the role
Are you a highly organised administrator who thrives on planning, coordination and keeping operations on track?
We’re looking for an HGV Scheduling Coordinator to play a critical role at the heart of our fleet operations. In this fast-paced and high-impact position, your ability to plan, prioritise and communicate effectively will ensure our vehicles remain compliant, roadworthy and audit-ready at all times.
If you enjoy being the central point of coordination, solving problems quickly and keeping multiple moving parts aligned — this could be the perfect opportunity for you.
What you'll be doing
- Plan and coordinate all HGV maintenance, inspections and testing, ensuring full compliance with regulatory deadlines
- Schedule bookings with depots, drivers and operational teams, maintaining clear and timely communication
- Manage fleet compliance systems, ensuring records are accurate, up to date and audit-ready
- Monitor daily dashboards, identifying risks such as overdue inspections or missed appointments
- Liaise with workshops and suppliers to secure bookings, documentation and inspection results
- Quickly resolve scheduling issues including cancellations, no-shows and failed inspections
- Proactively minimise vehicle off-road time (VOR) through effective forward planning
- Maintain strong audit trails aligned with DVSA, ISO and internal compliance standards
- Escalate risks where required and work collaboratively to ensure fleet legality is protected
- Support ongoing improvements to fleet scheduling and compliance processes
Who we're looking for
Essential:
- Strong administrative, planning and scheduling experience
- Excellent organisational skills with the ability to manage multiple priorities
- Confident communicator with strong stakeholder coordination skills
- High attention to detail and accuracy
- Proficient in Microsoft systems including Outlook and Excel
- Proactive, solutions-focused mindset with the ability to work under pressure
Desirable:
- Experience within fleet, transport or HGV compliance environments
- Understanding of DVSA requirements, PMI cycles or tachographs
- Experience working with data, reporting or compliance systems
Why work for us
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…
About us
Asset & Technology Solutions provides innovative, safe and sustainable solutions to the Balfour Beatty projects across the UK. Our wide range of equipment and services includes HGV’s, tower and crawler cranes, piling equipment, CCTV and security services, survey services and drones, suction excavators, sweepers, modular accommodation and much more.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: [email protected]
Job Reference: BBUK19686
