Construction Document Controller & Project Administrator
Location: Bicester / Oxfordshire Salary: £40k-£55k + Pension (Experience dependant)
Role Overview
Fenway Construction is seeking a highly organised, detail-driven Construction Document Controller & Project Administrator to support the operational, technical and commercial delivery of a growing residential development business.
This is a pivotal role responsible for controlling project information flow across the business, ensuring documentation, drawings, approvals and commercial administration are accurately managed and issued in a timely and controlled manner.
The successful candidate will support the technical, commercial and operational teams across live residential developments including listed building conversions, new build housing and high-end residential projects.
This role requires a candidate with strong construction administration experience, excellent document control discipline and the confidence to proactively chase consultants, subcontractors, suppliers and internal teams to keep projects moving.
Key ResponsibilitiesDocument Control / Technical Information
- Manage all project document control processes across live developments
- Maintain Common Data Environment (CDE) systems
- Control drawing registers and revision histories
- Ensure latest approved drawings are issued to relevant teams
- Maintain technical submittal trackers
- Issue transmittals
- Track consultant information releases
- Monitor and log RFIs
- Maintain technical queries register
- Control revision issue status
- Manage design team document flow
- Ensure superseded drawings are removed from circulation
- Support technical team with drawing coordination administration
Commercial / QS Support
- Support Senior QS with subcontract administration
- Issue tender enquiries
- Maintain tender return schedules
- Chase subcontractor quotations
- Collate tender comparisons
- Manage subcontractor onboarding documentation
- Chase insurance / H&S documentation / RAMS / accreditations
- Assist with subcontract order administration
- Supplier set-up administration
- Procurement tracker management
- Maintain package procurement schedules
- Assist with contract return tracking
Operational Support
- Maintain programme document flow
- Ensure site teams have current issue information
- Support operational reporting
- Maintain compliance trackers
- Track approvals and submissions
- Manage building control documentation
- Maintain statutory approvals register
- Coordinate consultant meeting documentation
- Issue meeting minutes / action trackers
- General project administration
Sales / Legal / Customer Care
- Maintain legal sales pack document registers
- Coordinate handover document collation
- Support customer care / aftercare administration
- Manage defect reporting documentation
- Assist with completion pack collation
Handover / Completion
- Compile O&M manuals
- Manage as-built drawing collation
- Maintain certification records
- Collate warranties / guarantees
- Manage handover documentation
Office / Business Administration
- General office coordination
- Filing systems
- Diary / meeting administration
- Process organisation
- Information management
- Cross-team support as business grows
Ideal Candidate ProfilePrefered Experience
✔ Residential construction background ✔ Housebuilder / developer / contractor experience ✔ Document control experience in construction ✔ Drawing revision management ✔ Technical administration experience ✔ Commercial admin / QS support experience ✔ Tender administration ✔ Procurement administration ✔ Building control / compliance document familiarity ✔ Strong Excel / Word / Outlook skills
Personality Traits
Fantastic attention to detail
Confident chaser
Highly organised
Commercially aware
Process-driven
Calm under pressure
Pay: £40,000.00-£55,000.00 per year
Work Location: In person
