Residential manager Work, Jobs in Dumfries, Dgy (with Salaries)

Senior Administrative Officer
Greenleaf House —Dumfries
- £26,991 - £28,265 a year
- Childcare
- Microsoft Office
- Administrative experience
- Annual leave
- Employee assistance programme
Quick apply
Centre Administrator
Manor Adventure —Lockerbie
- £29,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
Quick apply
2d
Residential Childcare Worker
Outcomes First Group —Lochmaben
- Up to £29,130 a year
Service Coordinator
Turning Point Scotland —Dumfries and Galloway
- £18.31 - £19.92 an hour
- Management
2d
Young Carers / Young Adult Carers Support Worker
Dumfries and Galloway Carers Centre —Dumfries
- £25,285 a year
- Part-time
- Hybrid work
- Medication administration
- Care experience
- School
Quick apply
Senior Residential Childcare Worker
Common Thread Group —Lockerbie
- £40,123 - £41,330 a year
- Full-time
- Communication skills
- Store discount
- Employee discount
Maintenance - Bank
St Philips Care Caledonia Ltd —Dalbeattie
- Annual leave
- Employee assistance programme
Senior Residential Care Worker
Outcomes First Group —Closeburn
- Up to £30,054 a year
- Supervising experience
- Leadership
- Communication skills
Deputy Manager
SGS Care Ltd —Wigton
- £32,349.49 - £35,700.00 a year
- Full-time
- Supervising experience
- Mentoring
- Leadership
- Annual leave
- Employee assistance programme
Quick apply
Night Support Worker (Park Lodge, Aspatria)
Cumberland Council —Aspatria
- £13.69 - £13.90 an hour
- Part-time
Children's Residential Care Worker – Response Services
New Reflexions —Wigton
- £13.45 - £13.70 an hour
- Overtime
- First Aid Certification
- Travel
- Care plans
- Employee assistance programme
- Employee discount
Quick apply
4h
Night Support Worker (Inglewood Residential Home, Wigton) - CMB2272e
Cumberland Council —Wigton
- £13.69 - £13.90 an hour
- Part-time

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Centre Administrator
Manor Adventure —Lockerbie
To answer the telephone in a friendly, professional and efficient manner, record and pass on messages to the relevant people. Pay: £29,000.00 per year.
£29,000 a year
Quick apply
2d
Graduate Operations Administrator (Full Time)
Astral Hygiene Ltd —Melrose
*Creating accurate sales orders* and preparing invoices. *Proactively contacting customers* to strengthen relationships. 1‑hour lunch break (or two 30 minutes).
£13 an hour
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4d

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Senior Administrative Officer

Greenleaf House -
Dumfries

Quick apply

Job details

£26,991 - £28,265 a year

Benefits

Additional leave
Annual leave
Company pension
Employee assistance programme

Qualifications

Childcare
Microsoft Office
Administrative experience
Database management
Organisational skills
Clerical experience
Communication skills
Time management

Full job description

Job Purpose

To provide high quality, efficient and responsive administrative support to the Directorate, Senior Management Team (SMT), Head Office, and Education Provision (School) within Greenleaf House.

The post holder will play a key role in ensuring the smooth running of administrative systems, supporting strategic and operational delivery, and maintaining compliance with regulatory, safeguarding, and organisational requirements.

Key Duties & Responsibilities

1. Directorate & Senior Management Support

Provide comprehensive administrative support to the Managing Director, Operations Director, and SMT.
Coordinate diaries, meetings, and appointments, ensuring effective time management.
Prepare and distribute board packs, reports, and performance dashboards.
Take accurate minutes at senior meetings and track actions to completion.
Support with preparation of Care Inspectorate / Ofsted documentation and audits.
Support the Learning and Development Department with administrative tasks.

2. General Office Administration

Act as a central point of contact for internal and external communications, including reception duties for the main building.
Manage incoming calls, emails, and correspondence in a professional manner.
Maintain organised filing systems (electronic and paper) in line with GDPR and data protection requirements.
Oversee office systems including:
- Mail tracking
- Document control
- Shared drives and databases
Order and manage office supplies and resources.

3. School & Education Administration

Provide administrative support to the Greenleaf School / Learning & Skills function.
Maintain pupil records, attendance logs, and education reports.
Support coordination of timetables, meetings, and education reviews.
Assist with documentation required for:
- Local Authorities
- Education inspections
- EHCPs / Additional Support Plans
Ensure confidentiality and safeguarding standards are upheld at all times.

4. Data, Reporting & Compliance

Maintain and update internal databases, spreadsheets, and tracking systems.
Support production of:
- KPI reports
- Performance data
- Regulatory returns
Ensure accurate record keeping to support:
- Care Inspectorate requirements
- The Promise
- SHANARRI wellbeing indicators
Assist in monitoring compliance across services.

5. Finance & Procurement Support

Process invoices, purchase orders, and expense claims in line with company procedures.
Liaise with finance to resolve queries and maintain accurate records.
Track budgets and support financial reporting where required.

6. HR & Workforce Administration

Support HR processes including:
- Recruitment administration (interviews, onboarding, references)
- Training records and compliance tracking
- Absence monitoring systems
Maintain staff records in line with regulatory standards.

7. Health, Safety & Operational Support

Support administration of:
- Health & Safety systems
- Incident and accident reporting
- Compliance trackers
Assist in ensuring services remain inspection ready at all times.

8. Stakeholder & Relationship Management

Build effective working relationships with:
- Internal teams (care, education, psychology, HR)
- External stakeholders (Local Authorities, regulators, partners)
Ensure a professional, responsive, and solution-focused approach at all times.

General Responsibilities

Work in line with Greenleaf House values:
- Integrity
- Excellence
- Compassion
- Collaboration
Maintain confidentiality and adhere to safeguarding policies.
Ensure all work complies with:
- Data Protection (GDPR)
- Health & Safety legislation
- Equality and Diversity standards
Contribute to continuous improvement and organisational development.

This role is critical to ensuring that Greenleaf House operates efficiently at both strategic and operational levels, supporting leadership, maintaining compliance, and enabling high-quality care and education for young people.

Requirements

Essential:

SVQ Level 2/3 in Business Administration (or equivalent) or relevant experience

Desirable:

Advanced administrative or business qualification
Experience within healthcare, education, or residential childcare

Knowledge & Skills

Strong organisational and time management skills
Excellent written and verbal communication
High level of IT literacy (Microsoft Office, databases, reporting tools)
Ability to manage sensitive and confidential information
Understanding of compliance and regulatory environments

Experience

Essential:

Experience in an administrative or clerical role
Working with senior managers or leadership teams
Managing databases, reports, and documentation

Desirable:

Experience within:
- Residential childcare
- Education / school administration
- Multi-service organisations

Key Behaviours (Greenleaf Expectations)

Professional & Reliable – delivers consistently high standards
Proactive – anticipates needs and solves problems
Collaborative – works effectively across teams
Child-Centred Mindset – understands the impact of work on young people
Adaptable – able to manage competing priorities in a fast-paced environment

Benefits

Greenleaf Benefits include:

29 days holiday entitlement
Additional annual leave with every two years of service
Employee Assistance Programme (EAP) with a 24/7 wellbeing line and free counselling
Health Cash Plan, which includes dental and optical cover, physio therapies, and a 24/7 GP helpline
Greenleaf For You platform which offers a range of savings including discounts, offers, and money back on vouchers
Pension scheme with Nest Pensions

Quick apply

Refine Your Search

residential manager jobs in dumfries, dgy

Senior Administrative Officer

Centre Administrator

Residential Childcare Worker

Service Coordinator

Young Carers / Young Adult Carers Support Worker

Senior Residential Childcare Worker

Maintenance - Bank

Senior Residential Care Worker

Deputy Manager

Night Support Worker (Park Lodge, Aspatria)

Children's Residential Care Worker – Response Services

Night Support Worker (Inglewood Residential Home, Wigton) - CMB2272e

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