Service and administrator coordinator Work, Jobs in Dumfries (with Salaries)

Service and Administrator Coordinator
The Food Train Ltd —Castle Douglas
- £14.12 an hour
- Part-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
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Service and Administrator Coordinator
The Food Train Ltd —Castle Douglas
Shift between administrative and volunteer support roles as required for service delivery, which will include activities such as shopping, driving the van,…
£14.12 an hour
Quick apply
247549-Clinical Quality Coordinator-
NHS Scotland —Lanarkshire
Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.
£34,544 - £43,039 a year
1d

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Service and Administrator Coordinator

The Food Train Ltd
Castle Douglas

Quick apply

Job details

Part-time
£14.12 an hour

Benefits

Company pension

Qualifications

Driving Licence
Microsoft Excel
Microsoft Office
Administrative experience
QuickBooks
Cash handling

Full job description

Title: Service Administrator & Co-ordinator

Salary: £14.12 per hour plus pension and travel costs

Hours: 28 hours per week

Responsible to: Regional Manager (Line Manager)

Contract: Permanent

Location: Based in our Castle Douglas office, Carlingwark Cottage, DG7 1TH. Travel to other branch offices may be required from time to time.

Background

Food Train offers a range of services to support older people in the Castle Douglas area to live independently at home: a grocery shopping delivery service, a neighbourhood meal sharing service (Meal Makers), a practical household support service and befriending services. This is a fast paced and busy role with the Service Administrator & Coordinator post holder playing a vital part in supporting the everyday delivery of all services and helping to ensure the long-term success of the services for local older people right across Castle Douglas.

Requirements

current driving licence and confident driver (you will be required to drive a delivery van from time to time)
able to work flexible hours and location if required
subject to a successful Protecting Vulnerable Groups Scheme record

Duties

the primary role is to complete all necessary administrative tasks that allow all services to function on a day-to-day basis, working alongside the local staff team to maintain all company administrative processes and pathways, co-ordinate branch service delivery and activities including volunteer rotas, delivery schedules and managing member and volunteer databases
assist with development of new processes as required and safe and secure handling of all local data
assist with recruiting and supporting volunteers, paying volunteer expenses and arranging volunteer meetings and events
reception, telephone, cash handling, banking, copying, filing and general office duties as required
payment of invoices, collection of payments, managing customer accounts and Direct Debit payments
financial data collection, monthly data inputting to QuickBooks, monthly financial reconciliation and balancing, financial year end data collation
assist with stock management of all general office supplies, equipment and uniform clothing, working and adhering to budgets
shift between administrative and volunteer support roles as required for service delivery, which will include activities such as shopping, driving the van, delivering, escorting customers to group activities etc.
support, assist and advise local branch based volunteers
assist regional branch fundraising, communications, stakeholder events, promotional and marketing work as required
any other task necessary to the delivery of service

Person Specification ~ Essential

there are no formal education requirements for this post, however a proven track record of excellent administrative experience in a busy and varied office setting is required
you must be able to manage your workload with shifting priorities and concurrent demands on your time
previous experience of finance administration is essential, including cash handling, invoice processing, banking processes, financial data entry on computer, monthly finance reconciliation, monthly finance checks and year end data collection
attention to detail and accuracy is required
demonstrable knowledge and experience working across all Microsoft Applications, especially Excel spreadsheets, which are used daily
ability to work to deadlines and within budgets where required
you must have a passion for helping older people and have excellent team working skills
you must be a motivated and enthusiastic individual, who can work creatively, responsively and flexibly delivering on positive outcomes for our members, volunteers and other stakeholders
an excellent and talented communicator, you need to be a real ‘people person’ with a good sense of humour who can adapt to any situation and people from a wide cross section of society and professions
an excellent approach to problem solving is required. The post holder must be skilled at creative thinking, assessing, planning, prioritising and implementing to ensure continuous operations are maintained, sometimes in the face of adversity
ability to work comfortably both on your own initiative and within a team setting
you must be flexible to support the Charity needs at this time

Person Specification ~ Desirable

working relationships are critical in this role. Previous experience liaising and supporting a diverse group of volunteers (including people with additional support needs) would be beneficial
experience or understanding of the social care and support needs of older people living at home
experience working in an organisation that delivers services to people
PA experience to senior management staff and/or a Board of Directors
experience of working in the voluntary sector and a good understanding of the local voluntary sector and stakeholders within the local community
knowledge and understanding of local social care and support available
previous experience of working with accounts software packages

Job Type: part-time 28 Hours per week

Pay: £14.12 per hour

Benefits:

Company pension

Licence/Certification:

UK Driving Licence (required)

Work Location: In person

Pay: £14.12 per hour

Work Location: In person

Quick apply

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Service and Administrator Coordinator

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