Executive support officer Work, Jobs in Dundee, Dnd (with Salaries)

Personal Assistant, 2 High Street
Perth & Kinross Council —Perth
- £28,812 - £31,346 a year
- Full-time
- Hybrid work
- Customer service
- Microsoft Office
- Administrative experience
- Work from home
11d
Head of Estates and Facilities
School Talent —St. Andrews
- £56,375 - £63,960 a year
- University
- School
Quick apply
5d
Personal Assistant to the Principal and Vice-Chancellor
University of St Andrews —St. Andrews
- £32,080 - £37,694 a year
- Full-time
- Hybrid work
- University
- Organisational skills
- Communication skills
- Free parking
- Annual leave
Partnership Manager
Rossie Young People's Trust —Montrose
- £50,187 - £55,205 a year
- Full-time
- Marketing
- Analysis skills
- Communication skills
Quick apply
Deputy Head (Pastoral)
School Talent —St. Andrews
- Weekend availability
- Management
- GP surgery experience
- University
Quick apply
6d
Project Officer
Deafblind Scotland —Fife
- £24,723 - £29,229 a year
- Part-time
- Microsoft Office
- Travel
- Mentoring
- Work from home
- Sick pay
Quick apply
6d
Head of IT
School Talent —St. Andrews
- £58,000 - £63,000 a year
- University
- Bachelor's degree
- Team management
Quick apply
Chief Social Worker
Carolina House Trust —Dundee
- £58,577 a year
- Full-time
- Hybrid work
- Management
- Leadership
- Free parking
- Health & wellbeing programme
Quick apply
7d
Gas Engineer
Mears Group —Brechin
- £21.50 an hour
- Monday to Friday
- Driving
- Travel
- Communication skills
- Annual leave
- Employee assistance programme
11d

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Personal Assistant, 2 High Street

Perth & Kinross Council -
Perth

Apply Now

Job details

Permanent | Full-time
£28,812 - £31,346 a year
11 days ago

Benefits

Work from home

Qualifications

Customer service
Microsoft Office
Administrative experience
Organisational skills
Typing
Clerical experience
Communication skills

Full job description

Location:

Perth and Kinross Council, 2 High Street, Perth, PH1 5PH, United Kingdom, High Street 2

Salary:

£28,812 - £31,346 per year

Contract Type:

Permanent

Position Type:

Full Time

Hours:

36 hours per week

Work From Home:

Hybrid

We currently have the following opportunity:

Personal Assistant - PKC13819
£28,812 - £31,346
2 High Street, Perth

An exciting opportunity has arisen within the Finance and Business Support service to provide comprehensive and professional secretarial and administrative support to Elected Members. Where required, the role will also support the Executive and Strategic Leadership team and Civic Services.

We are seeking an agile, flexible and well‑organised individual who is enthusiastic, and confident in providing high‑quality secretarial and administrative support within a politically sensitive environment. You will work closely with Councillors, senior officers and colleagues across Services, managing a varied workload and contributing as part of a wider business support team within a busy, forward‑thinking organisation.

Key responsibilities include:

Provide comprehensive secretarial and administrative support, including managing complex diaries, arranging meetings, travel, conference attendance and briefing sessions.
Act as a key point of contact, handling enquiries from Councillors, senior officers, members of the public and external organisations, and receiving visitors when required.
Where required, process enquiries on behalf of Councillors via the Council’s automated enquiries portal.
Provide low‑level IT support to Councillors, including assistance with IT equipment and software.
Process incoming correspondence and enquiries, including service requests, Freedom of Information (FOI) requests, political enquiries and generic mailbox monitoring, ensuring requests are logged, prioritised and actioned in line with Council processes and procedures.
Prepare a range of documents using Microsoft Office (Office 365), including correspondence, reports, presentations, minutes and briefing materials.
Liaise and communicate with external agencies such as the Scottish Parliament, Scottish Government, COSLA and other partner organisations.
Maintain absolute confidentiality and discretion at all times, handling personal, financial and sensitive information in accordance with GDPR and Council policies.
Support the wider Business Support team as required, including assisting other sections at short notice to meet operational and business service needs.
Provide cover for the Senior Personal Assistant to the Leader of the Council as and when required.

You must be able to manage competing priorities and conflicting demands, often within tight timescales, while maintaining accuracy and professionalism. Excellent organisational, communication and interpersonal skills are essential, alongside a proactive approach to learning and development, continuous improvement and innovative ways of working.

The post operates on a hybrid working basis. While predominantly office‑based, there is the opportunity for home working alongside time spent working within the office environment with colleagues. Hybrid arrangements are reviewed regularly and are dependent on service and customer needs.

Please note, we are currently unable to offer sponsorship for this post

Skills & Experience Required

Requirements for the role include:

Experience of working in an administrative or clerical environment.
Knowledge of administrative procedures, with an understanding of democratic and/or governance processes or the ability to develop this.
Excellent communication skills, both verbal and written, with the ability to engage confidently with senior officers, Councillors, colleagues, members of the public and external organisations.
Strong organisational skills, with the ability to manage daily workloads, prioritise effectively and meet deadlines.
Extensive knowledge and experience of Microsoft Office (Office 365) and the ability to produce accurate, well‑presented documents.Excellent customer service skills and the ability to work diplomatically within a politically sensitive environment.
Ability to evaluate the urgency and significance of information received and take appropriate action independently.
Excellent typing and word‑processing skills, and formatting of complex and sensitive documents.
Ability to maintain confidentiality and exercise discretion at all times.
Ability to support note-taking or recording key discussion points and actions across the wider team, including use of tools such as MS Teams and Copilot.
Ability to work effectively both independently and as part of a wider team, with flexibility to support other services as required.

Working at Perth & Kinross Council

Our values and behaviours influence our work and support us in the delivery of our key priorities. In your application, and should you be invited to interview, you will be asked to describe situations that support the criteria required in the role and which also demonstrate our values and behaviours.

Apply Now

Refine Your Search

executive support officer jobs in dundee, dnd

Personal Assistant, 2 High Street

Head of Estates and Facilities

Personal Assistant to the Principal and Vice-Chancellor

Partnership Manager

Deputy Head (Pastoral)

Project Officer

Head of IT

Chief Social Worker

Gas Engineer

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