Ref Number
A01-00094
Professional Expertise
Administration and Business Support
Department
President and Provost (A01)
Location
London
Working Pattern
Full time
Salary
£43,981-£52,586
Contract Type
Permanent
Working Type
Hybrid
Available for Secondment
No
Closing Date
10-Jul-2026
About UCL
UCL is London’s Global University, home to a diverse community of over 50,000 students and 16,000 staff, dedicated to academic excellence and making a real-world impact. As a world-leading institution, we push boundaries in research, education, and innovation, shaping the future of higher education on a national and international scale.
About the President & Provost’s team
The President & Provost (P&P), Dr Michael Spence, is the chief executive and academic officer of the university, responsible to Council for advancing and delivering UCL’s core academic mission – education, research and knowledge exchange and translation. The P&P also has an active role as UCL’s principal representative in external relations and in promoting UCL’s position as London’s Global University.
The wider Office of the President & Provost oversees 18 portfolios comprising of 5 Vice-Provosts (Faculties; Education and Student Experience; Research, Innovation and Global Engagement; Strategy; Health), 4 Vice-Presidents (Strategy; External Engagement; Advancement; Operations; Finance, Commercial and Estates), the Chief People Officer, the General Counsel, the Chief of Staff; and 6 Pro-Provosts (Equity & Inclusion; London; Policy Engagement; Bicentennial; UCL East; Regional Communities).
As a key member of our busy team, the Institutional Global Visits Manager takes a collaborative approach to institutional overseas trips, maximising the opportunities that cross institutional visits provide to advance and support UCL’s activities overseas. Core responsibilities include:
- Proactively and efficiently manage the planning and coordination of UCL’s institutional programme of overseas visits, with a clear understanding of the rationale, objectives and desirable outcomes for each event/visit
- Enable the planning, delivery and evaluation of the institutional overseas visits programme, that efficiently supports UCL’s strategic approach to international engagement, effectively facilitates engagement with key stakeholders and adheres to UCL’s relevant policies
- Provide a comprehensive administrative (and logistical) support service to visits which are led by the President & Provost and VP teams
- Develop processes and enhance procedures to facilitate an effective and efficient management of the institutional overseas visits plan as well as supporting documentation
Highly organised and pragmatic, you will enjoy working in a fast-paced and complex environment. You will have experience of supporting senior leaders and will demonstrate the key skills to be successful in this role including:
- A high degree of emotional intelligence and excellent interpersonal skills
- A flexible, proactive, and strategic approach to your work – experience and ability to work at a fast-pace with many conflicting priorities
- Ability to effectively build relationships with internal and external stakeholders, with a constructive attitude in finding ways to successful work with the extended UCL community on cross-institutional projects
- A high degree of organisation with a can-do attitude and a keen eye for detail, able to serve multiple stakeholders with different priorities and agendas.
- Experience of events or travel management, particularly the coordination of complex, multi-stakeholder delegation trips involving several teams and layers of seniority.
Additional Information:
- The advert will close on Friday 19th June 2026 at 23:59 GMT.
- Interview Date(s) are scheduled for either the w/c 20 July or the w/c 27 July 2026
- A job description and person specification can be accessed at the bottom of this page.
- To apply, please upload a current CV, complete the online application form, and use the supporting statement section or upload a cover letter to outline how you meet the essential and desirable criteria for the role.
- If you have any queries about the role, please contact Tania Trosini, Head of External Engagement and Operations at [email protected]
- If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact Georgia Byrne at [email protected].
- The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please visit www.ucl.ac.uk/ways-of-working to find out more.
As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:
- 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Immigration loan
- Relocation scheme for certain posts
- On-Site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
Visit https://www.ucl.ac.uk/work-at-ucl/rewards-and-benefits to find out more
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.
We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.
These include people from Black, Asian and ethnic minority backgrounds; disabled people; and for our Grade 9 and 10 roles, women.
