Our HR team is a passionate and collaborative group supporting a diverse mix of engineers, scientists and functional specialists across the UK & Ireland. We now have an excellent opportunity for a HR Administrator to join and play an important role in keeping our people processes running smoothly. This is a great opportunity for someone early in their HR journey or looking to make the take the step into HR.
This position is based in our central Edinburgh office - just a short walk from Haymarket Station - and sits alongside other members of our UK HR team. You’ll also work closely with colleagues across our wider UK offices, benefiting from a supportive network and a hybrid working model that balances office collaboration with home‑working flexibility.
About the Role
In this role, you will be responsible for maintaining accurate employee data, supporting contract and employment documentation, and ensuring that all administrative processes linked to payroll and the employee lifecycle are delivered on time and to a high standard.
Your day‑to‑day work will involve:
- Inputting and updating employee information across multiple HR systems, including iTrent and Oracle
- Producing reports, maintaining spreadsheets and preparing template documents
- Amending contracts and issuing employment‑related correspondence
- Coordinating the monthly HR calendar to anticipate workload and organise tasks effectively
- Acting as the first point of contact for the HR helpdesk, supporting managers and employees with queries
- Liaising with HR colleagues and other departments across the UK and globally on new starters, approvals, data validation and compliance
This is a busy and varied role where your organisation, accuracy and communication skills will make a real difference to the smooth running of our HR operations.
Your Impact
Your work will sit at the heart of our people processes. By ensuring that employee data is accurate, documentation is issued correctly and deadlines are met, you will help create a seamless experience for colleagues across the business.
You will be the person who keeps information flowing—supporting new starters as they join, helping managers navigate HR processes, and ensuring our systems reflect the real‑time needs of the organisation. Your attention to detail will underpin payroll accuracy, compliance and reporting, while your proactive approach will help the wider HR team anticipate workload and continuously improve how we operate.
In a role where every task contributes to the employee experience, your impact will be felt across the entire UK&I region.
About You
You will ideally bring proven experience in HR administration or HR helpdesk support within a high‑volume, deadline‑driven environment, although we are open to individuals with high volume, fast pace administration experience too.
You will also bring:
- Strong interpersonal and communication skills
- Proficiency in the Microsoft Office Suite, including Word, PowerPoint and intermediate Excel
- Ideally, experience using systems such as Oracle or iTrent
- Good numerical and analytical ability, with excellent attention to detail
- The confidence to work autonomously and manage your own workload
- A problem‑solving mindset and a desire to improve processes where possible
Above all, you’ll be motivated by supporting a busy, friendly and collaborative HR team and contributing to the smooth running of our UK operations.
Why Join Us?
- We put people first: We're proud of our friendly, inclusive and collaborative environment where everyone feels valued and driven to succeed.
- We are driven to achieve: Named in the top 50 companies to work by Glassdoor 2025. Recognised by Corporate Knights as one of the world's top 10 most sustainable companies 2025. Named ‘Best Place to Work’ and ‘International Consulting Firm of the Year’ at the NCE Awards 2024.
- We do what is right: Industry leading training and development as well as paid for professional subscriptions. A professional progression plan, supporting you to become chartered with ICE.
- We are better together: A supportive and collaborative team environment and wider ERG network (see more on our ERGs here: Stantec Employee Resource Groups)
- Growth: We're on an exciting growth journey across the UK - we want you to be part of it!
- Great Benefits: Competitive salary, bonus schemes, enhanced pension plan, annual leave with the option to buy/sell additional days, private medical insurance, group income protection & life assurance included as standard as well as discounted gym membership and lots more.
- Hybrid / Flexible working: Enjoy a healthy work-life balance with our hybrid approach to flexible working.
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About Stantec
The Stantec community unites more than 34,000 employees working in over 450 locations across 6 continents. We have been working with our clients and communities in the UK for over 150 years. We plan, design, deliver and manage the development and infrastructure needed to support the creation of sustainable, healthy and prosperous communities.
Our teams provide effective and relevant solutions, translating our clients’ vision into valued consents, deliverable plans for projects and programmes, and efficient designs for delivery, based on technical excellence and deep market insights. We deal with today’s challenges, but also keep a fairer, better tomorrow in sight, looking at how we deliver clean growth, support radical changes in our economy and meet the needs of future communities.
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment.
Building an inspired, inclusive work environment that attracts, supports, and develops world-class talent is a crucial key to our success. If you are excited by this role but worry that your experience doesn’t exactly align, we encourage you to apply.
At Stantec we want you to perform your best at every stage of the recruitment process and are committed to ensuring it is accessible to all. If you need any support or require adjustments to be made then please contact [email protected] and we will talk to you about how we can support you.
ReqID: 8759
