board of directors Work, Jobs in edinburgh (with Salaries)

Office Administrator Assistant
Pinocchio's Children's Nurseries —Dalkeith
- £26,520 - £27,040 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Work from home
Quick apply
1d
Head of Advocacy and Communications
Edinburgh World Heritage —Edinburgh
- £42,299 a year
- Full-time
- Hybrid work
- Bachelor's degree
Quick apply
9d
Chief Of Staff
Fair Work Agency —Edinburgh
- £57,511 - £64,708 a year
- Full-time
- Management
- Analysis skills
- Presentation skills
- Annual leave
- Sick pay
Finance and Company Administrator
Edinburgh Sculpture Workshop —Edinburgh
- £26,042 - £27,042 a year
- Part-time
- Hybrid work
- QuickBooks
- Free parking
Quick apply
5d
IJB Chief Officer and Director of HSCP
NHS Scotland —Falkirk
- £115,682 - £156,112 a year
- Full-time
10d
Head of Project Development
BayWa r.e. —Edinburgh
- Full-time
- Hybrid work
- Engineering
- Leadership
- Communication skills
- Employee assistance programme
- Employee discount
Communications and Public Affairs Manager
Scottish Legal Aid Board —Edinburgh
- From £61,820 a year
- Full-time
- Project management
- Organisational skills
- Communication skills
- Annual leave
- Employee assistance programme
5d
Director of ICMS and Professor
Heriot Watt University —Edinburgh
- Full-time
- Public speaking
- Administrative experience
- University
5d
Associate, Business Audit
BlackRock Investments —Edinburgh
- Hybrid work
- Data analysis skills
- Project management
- Organisational skills
- Work from home
Executive Assistant
Fair Work Agency —Edinburgh
- £29,699 - £31,891 a year
- Part-time
- Administrative experience
- Presentation skills
- Travel
- Annual leave
- Sick pay
Company Secretary & Governance Manager
Patria Investments —Edinburgh
- Hybrid work
- Presentation skills
- Leadership
- Work from home
250412 (PP) Quality & Safety Assurance Lead
NHS Scotland —Lothian
- £65,125 - £70,303 a year
- Master's degree
- Travel
- Leadership
3d
Senior Risk Manager
Nucleus Financial Group —Edinburgh
- IT
- Annual leave
Commercial Delivery Manager
Nucleus Financial Group —Edinburgh
- Project management
- IT
- Financial services
Excursions Manager
St Andrew’s College Language Schools —Edinburgh
- £18 - £59 an hour
- Weekend availability
- Computer literacy
- English
- Administrative experience
- Annual leave
Overnight Welfare and Liaison Supervisor (OWLS)
St Andrew’s College Language Schools —Edinburgh
- £18 - £59 an hour
- Weekend availability
- School
- Annual leave
Co-Managing Director – UK & Ireland
BayWa r.e. —Edinburgh
- Full-time
- Management
- Engineering
- English
- Employee assistance programme
Senior Energy Analyst
SSE —Edinburgh
- £50,100 - £75,100 a year
- Full-time
- Employee discount
10d
Head of Hospitality - Food & Beverage
Filmhouse —Edinburgh
- £38,000 - £40,000 a year
- Weekend availability
- Hospitality
- Bar
- Supervising experience
- Health & wellbeing programme
- Employee discount
Quick apply
12d
250388 (LI) Depute Associate Director
NHS Scotland —Lothian
- £76,888 - £82,251 a year
- Part-time
- Leadership
- Communication skills
- Annual leave
- Sick pay
2d

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Office Administrator Assistant

Pinocchio's Children's Nurseries -
Dalkeith

Quick apply

Job details

Permanent | Part-time
£26,520 - £27,040 a year
1 day ago

Benefits

Free parking
Company pension
Work from home
Company events
Employee discount
On-site parking

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
GCSE
Early childhood education
Microsoft Office
Administrative experience
Working with children
Human resources
Communication skills
Time management

Full job description

We are seeking an organised and proactive Administrative Assistant to support a group of Early Years settings. The successful candidate will provide administrative, compliance, finance, and communication support to ensure the smooth operation of our nurseries. This is an excellent opportunity for someone with strong administrative skills who enjoys working in a busy, child-centred environment.

Job Purpose

To provide efficient, accurate, and proactive administrative support across a group of Early Years settings. The Administrative Assistant will help ensure the smooth day-to-day operation of the settings by supporting the Operational Director/ CFO and managers with administrative tasks, maintaining records, coordinating communications, and assisting with compliance and operational processes.

Key Responsibilities

General Administration

Provide administrative support to Operational Director/ CFO/ managers and leadership teams across multiple settings.
Maintain accurate records, databases, and filing systems, both electronic and paper-based.
Prepare correspondence, reports, newsletters, and other documents as required.
Manage incoming emails, telephone enquiries, and post, responding or directing enquiries appropriately.
Schedule meetings, prepare agendas, and take minutes when required.
Credit card administrator
Pension scheme administrator
Collates monthly KPI schedule
Updates / rolls over Board pack

Child and Family Records

Maintain confidential child, family, and staff records in accordance with data protection requirements.
Assist with admissions, registrations, and enrolment documentation.
Support the management of attendance records and reporting.
Ensure information held on nursery management systems is accurate and up to date.

Compliance and Quality Assurance

Assist with maintaining records required for regulatory and inspection purposes.
Support settings in monitoring policies, procedures, risk assessments, and mandatory documentation.
Track training records, staff certifications, and compliance deadlines.
Help prepare documentation for audits, inspections, and quality assurance reviews.

Finance Administration

Support invoicing, fee collection, and payment tracking processes.
Assist with purchase orders, supplier invoices, and expenditure records.
Maintain accurate financial administration records in line with organisational procedures.
Liaise with finance colleagues regarding queries and reconciliations.

Human Resources Support

Assist with recruitment administration, including arranging interviews and processing documentation.
Support onboarding processes for new employees.
Maintain staff records, training logs, and absence records.
Assist with PVG checks and safer recruitment documentation where required.

Communication and Coordination

Act as a point of contact between settings, families, staff, and external agencies.
Support communication initiatives and the distribution of information across the group.
Coordinate administrative projects and group-wide activities.
Promote a professional and welcoming image of the organisation at all times.

Person Specification

Essential

Previous administrative experience.
Excellent organisational and time-management skills.
Strong written and verbal communication skills.
High level of accuracy and attention to detail.
Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
Ability to manage confidential information sensitively and professionally.
Ability to prioritise workload and work independently across multiple tasks.

Desirable

Experience working within an Early Years, education, childcare, or school environment.
Knowledge of nursery management software systems.
Understanding of safeguarding, GDPR, and compliance requirements within Early Years settings.
Experience supporting finance or HR administration.

Personal Qualities

Professional, reliable, and approachable.
Flexible and adaptable to changing priorities.
Strong problem-solving skills.
Positive team player with a collaborative approach.
Commitment to supporting high-quality early years education and care.

Safeguarding

The post holder will be expected to support and promote the safeguarding and welfare of children. The successful applicant will be subject to appropriate pre-employment checks, including references and PVG check where required.

Job Types: Part-time, Permanent

Pay: £26,520.00-£27,040.00 per year

Benefits:

Company events
Company pension
Employee discount
Free parking
On-site parking
Work from home

Education:

GCSE or equivalent (preferred)

Experience:

Administrative: 1 year (preferred)

Work Location: In person

Quick apply

Refine Your Search

board of directors jobs in edinburgh

Office Administrator Assistant

Head of Advocacy and Communications

Chief Of Staff

Finance and Company Administrator

IJB Chief Officer and Director of HSCP

Head of Project Development

Communications and Public Affairs Manager

Director of ICMS and Professor

Associate, Business Audit

Executive Assistant

Company Secretary & Governance Manager

250412 (PP) Quality & Safety Assurance Lead

Senior Risk Manager

Commercial Delivery Manager

Excursions Manager

Overnight Welfare and Liaison Supervisor (OWLS)

Co-Managing Director – UK & Ireland

Senior Energy Analyst

Head of Hospitality - Food & Beverage

250388 (LI) Depute Associate Director

I want to receive the latest job alerts for board of directors in edinburgh

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