Part-Time Book Keeper
We are a growing property management business seeking an experienced and highly organised Bookkeeper to take responsibility for our day-to-day financial administration. The successful candidate will play a key role in maintaining accurate financial records, supporting cash flow management, ensuring timely invoicing and collections, and providing excellent service to property owners, letting agents, tenants, suppliers and professional advisers.
The role offers flexibility and would suit an experienced bookkeeper who is comfortable working independently and managing a broad range of accounting and administrative responsibilities.
The ideal candidate will be an experienced Xero Bookkeeper who enjoys taking ownership of the bookkeeping function and can confidently manage invoicing, reconciliations, VAT, reporting and customer account enquiries. Property sector experience would be highly advantageous, as would a proactive approach to improving processes and maintaining excellent financial controls.
Responsibilities will include (but not be limited to):
Bookkeeping & Financial Administration
- Maintain complete and accurate bookkeeping records using Xero.
- Experience of CPL software advantageous.
- Record and process sales invoices, purchase invoices, expenses, receipts and bank transactions.
- Ensure all transactions are accurately coded and supported by appropriate documentation.
- Maintain organised digital filing systems and audit trails.
Bank Reconciliations
- Reconcile all bank accounts and credit card accounts.
- Investigate and resolve discrepancies promptly.
- Maintain accurate cash flow records and banking information.
Accounts Receivable & Client Billing
- Raise and issue invoices to:
- Property owners
- Letting agents
- Commercial tenants
- Issue receipts for payments received.
- Produce and distribute account statements as required.
- Monitor debtor balances and maintain accurate aged debtor records.
- Follow up overdue accounts in a timely and professional manner.
Accounts Payable
- Process supplier invoices and expenses.
- Maintain supplier records.
- Prepare payment schedules for management approval.
- Respond to supplier account enquiries.
Payroll Administration
- Process payroll accurately and on time.
- Maintain employee payroll records.
- Liaise with HMRC and accountants where required.
- Pension submissions
- Ensure payroll compliance and reporting obligations are met.
VAT & Regulatory Compliance
- Prepare VAT returns and supporting reconciliations.
- Support Making Tax Digital (MTD) compliance.
- Ensure bookkeeping records comply with HMRC requirements.
- Assist with year-end accounting and audit preparation.
Reporting & Management Information
- Prepare monthly management reports including:
- Profit & Loss Accounts
- Balance Sheets
- Aged Debtor Reports
- Cash Flow Reports
- Provide financial information to management and external accountants.
Customer Service & Account Enquiries
- Respond professionally to accounts-related email and telephone enquiries.
- Deal with payment queries from owners, letting agents, commercial tenants and suppliers.
- Investigate account discrepancies and resolve issues promptly.
- Build positive professional relationships with clients and suppliers.
Skills & Experience:
- Speak and write fluent English with evidenced Right to Work in the UK. A command of other languages is of benefit, but not essential.
- Minimum 5 years' bookkeeping experience.
- Proven hands-on experience using Xero Accounting Software.
- Experience managing sales and purchase ledgers.
- Experience undertaking bank reconciliations.
- Experience with VAT return preparation.
- Experience in credit control and accounts receivable management.
- Experience producing management reports.
- Excellent working knowledge of Xero.
- Strong Microsoft Excel skills.
- Knowledge of GDPR and Office 365 and TEAMS.
- Excellent numerical accuracy and attention to detail.
- Strong organisational and administrative skills.
- Ability to prioritise workload and manage deadlines.
- Excellent written and verbal communication skills.
- Ability to work independently with minimal supervision.
Desirable Requirements
- Payroll processing experience.
- Experience working within the property, letting or property management sector.
- Experience working with CPL software preferred.
- Knowledge of Making Tax Digital (MTD).
- Experience working with external accountants and auditors.
- Experience in Human Resource Functions.
Person specification:
- Trustworthy and highly professional.
- Reliable and self-motivated.
- Strong problem-solving abilities.
- Customer-focused approach.
- High levels of discretion and confidentiality.
Working Hours & Environment
Part-time 16-20 hours per week, Monday - Thursday, start and finish time between 08:30hrs and 17:00hrs, including 1 hour’s unpaid breaks (pro-rata for part-time). Some flexibility with regards to hours of work to suit the needs of the business and colleagues.
Salary/Benefits/Working Hours:
- Starting salary - £28,000 - £32,000 FTE based on a full-time 37.5-hour week (pro-rata for part-time.
- Pension Scheme after 3 months (contributions matched by the company up to 5%).
- 28 days paid holiday including all bank holidays plus 3 additional days of sick/personal wellbeing time (PWT) per year.
- Remote working 1-2 days considered after 3-6 month training period.
Pay: £28,000.00-£32,000.00 per year
Work Location: Hybrid remote in Edinburgh EH8 9BX
