Registration office Work, Jobs in Edinburgh (with Salaries)

Office Administrator Assistant
Pinocchio's Children's Nurseries —Dalkeith
- £26,520 - £27,040 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Work from home
Quick apply
3d
Executive Administration Assistant
triSaaS (Enhance) —Edinburgh
- Part-time
- Microsoft Office
- Hotel
- SharePoint
- Free parking
- Sick pay
Quick apply
4d
Supporter Relations Officers
Marie Curie —Edinburgh
- £23,600 a year
- Full-time
- Hybrid work
- Customer service
- Microsoft Office
- Communication skills
- Annual leave
- Employee assistance programme
2h
Admin Co-ordinator
Fife Council —Crossgates
- £31,761.26 - £34,914.86 a year
- Full-time
- Management
- Administrative experience
- Organisational skills
- Employee discount
3h
Administrator
hireful —Edinburgh
- Up to £23,700 a year
- Full-time
- Organisational skills
- IT
Quick apply
Transfer Agency UK, Associate 2
State Street —Edinburgh
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Assistant Support Worker
The Salvation Army —Edinburgh
- £26,753 a year
- Weekend availability
- Customer service
- Time management
12d
Business Administrator
Certain Advantage —Edinburgh
- £23,686 a year
- Administrative experience
- Organisational skills
- IT
Clerical Officer
Fife Council —Glenrothes
- £26,786.83 - £29,170.80 a year
- Part-time
- Organisational skills
- IT
- Communication skills
- Employee discount
3d
Medical Officer - Part Time
Capita —Penicuik
- £52,008 - £80,000 a year
- Part-time
- Organisational skills
- IT
- Communication skills
- Employee discount
Education Manager
Fife Council —Fife
- £99,210 a year
- Full-time
- Remote
- Continuous improvement
- Travel
- Leadership
- Employee discount
8d
Receptionist – Night Shift - Part Time (f/m/d)
MEININGER Hotels Group —Edinburgh
- Part-time
- Hospitality
- English
- Hotel
- Language training provided
- Employee discount
Quick apply
Bookkeeper
SW Group —Edinburgh
- Full-time
- Hybrid work
- Microsoft Outlook
- QuickBooks
- Communication skills
Quick apply
First Aid Trainer Franchisees
Physical Education Scotland —Edinburgh
- Up to £300 a day
- Part-time
- Education
- First Aid Certification
- IT
Quick apply
Support Worker - Newhaven *female Only
The Action Group —Edinburgh
- £13.45 an hour
- Full-time
- Annual leave
- Employee discount
Quick apply
12d
Software Development Engineer, Advertising, Supply Enablement
Amazon Development Centre (Scotland) Limited —Edinburgh
- Full-time
- Java
- SQL
- C++
Casual Support Worker - Midlothian
The Action Group —Midlothian
- £13.45 an hour
- Part-time
- Annual leave
- Employee discount
Quick apply
Casual Support Worker - Edinburgh
The Action Group —Edinburgh
- £13.45 an hour
- Part-time
- Annual leave
- Employee discount
Quick apply
Employment Solicitor
Burges Salmon —Edinburgh
- Call to connect
4d
Support Worker - Midlothian
The Action Group —Midlothian
- £13.45 an hour
- Full-time
- Annual leave
- Employee discount
Quick apply
12d

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Office Administrator Assistant

Pinocchio's Children's Nurseries -
Dalkeith

Quick apply

Job details

Permanent | Part-time
£26,520 - £27,040 a year
3 days ago

Benefits

Free parking
Company pension
Work from home
Company events
Employee discount
On-site parking

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
GCSE
Early childhood education
Microsoft Office
Administrative experience
Working with children
Human resources
Communication skills
Time management

Full job description

We are seeking an organised and proactive Administrative Assistant to support a group of Early Years settings. The successful candidate will provide administrative, compliance, finance, and communication support to ensure the smooth operation of our nurseries. This is an excellent opportunity for someone with strong administrative skills who enjoys working in a busy, child-centred environment.

Job Purpose

To provide efficient, accurate, and proactive administrative support across a group of Early Years settings. The Administrative Assistant will help ensure the smooth day-to-day operation of the settings by supporting the Operational Director/ CFO and managers with administrative tasks, maintaining records, coordinating communications, and assisting with compliance and operational processes.

Key Responsibilities

General Administration

Provide administrative support to Operational Director/ CFO/ managers and leadership teams across multiple settings.
Maintain accurate records, databases, and filing systems, both electronic and paper-based.
Prepare correspondence, reports, newsletters, and other documents as required.
Manage incoming emails, telephone enquiries, and post, responding or directing enquiries appropriately.
Schedule meetings, prepare agendas, and take minutes when required.
Credit card administrator
Pension scheme administrator
Collates monthly KPI schedule
Updates / rolls over Board pack

Child and Family Records

Maintain confidential child, family, and staff records in accordance with data protection requirements.
Assist with admissions, registrations, and enrolment documentation.
Support the management of attendance records and reporting.
Ensure information held on nursery management systems is accurate and up to date.

Compliance and Quality Assurance

Assist with maintaining records required for regulatory and inspection purposes.
Support settings in monitoring policies, procedures, risk assessments, and mandatory documentation.
Track training records, staff certifications, and compliance deadlines.
Help prepare documentation for audits, inspections, and quality assurance reviews.

Finance Administration

Support invoicing, fee collection, and payment tracking processes.
Assist with purchase orders, supplier invoices, and expenditure records.
Maintain accurate financial administration records in line with organisational procedures.
Liaise with finance colleagues regarding queries and reconciliations.

Human Resources Support

Assist with recruitment administration, including arranging interviews and processing documentation.
Support onboarding processes for new employees.
Maintain staff records, training logs, and absence records.
Assist with PVG checks and safer recruitment documentation where required.

Communication and Coordination

Act as a point of contact between settings, families, staff, and external agencies.
Support communication initiatives and the distribution of information across the group.
Coordinate administrative projects and group-wide activities.
Promote a professional and welcoming image of the organisation at all times.

Person Specification

Essential

Previous administrative experience.
Excellent organisational and time-management skills.
Strong written and verbal communication skills.
High level of accuracy and attention to detail.
Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
Ability to manage confidential information sensitively and professionally.
Ability to prioritise workload and work independently across multiple tasks.

Desirable

Experience working within an Early Years, education, childcare, or school environment.
Knowledge of nursery management software systems.
Understanding of safeguarding, GDPR, and compliance requirements within Early Years settings.
Experience supporting finance or HR administration.

Personal Qualities

Professional, reliable, and approachable.
Flexible and adaptable to changing priorities.
Strong problem-solving skills.
Positive team player with a collaborative approach.
Commitment to supporting high-quality early years education and care.

Safeguarding

The post holder will be expected to support and promote the safeguarding and welfare of children. The successful applicant will be subject to appropriate pre-employment checks, including references and PVG check where required.

Job Types: Part-time, Permanent

Pay: £26,520.00-£27,040.00 per year

Benefits:

Company events
Company pension
Employee discount
Free parking
On-site parking
Work from home

Education:

GCSE or equivalent (preferred)

Experience:

Administrative: 1 year (preferred)

Work Location: In person

Quick apply

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