JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Operations Duty Manager – Weekends (Saturday, Sunday and Monday)
Department: Jones Lang Lasalle Resources (JLLR)
Site : Victoria Place Shopping Centre, London SW1W 9SJ
Purpose of the role
The role of Operations Duty Manager is a new role and will be pivotal to the success of the Centre Management operation, the individual will need to have operational and FM administrative bias in a retail environment. The role of the Operations Duty Manager is pivotal to the success of the Centre Management operations the individual will need to ensure that there is close liaison between all internal and external stakeholders. The Operations Duty Manager - Weekends will provide essential compliance and operational support as part of the overall JLL centre management team, take ownership of specific projects, as well as co-ordinate and implement effective operational procedures to maintain the potential of the Shopping Centre with a clear focus on ensuring asset performance, through the delivery of H&S compliance and service partner management.
They will need to ensure close cooperation and coordination exists between Victoria Railway Station teams and BTP.
Relationships
(a) Reports to: Centre Manager
(b) Responsibility: Supervising the on-site operational management (not limited to) of service partners monitoring, retail partner engagement; liaison with internal & external stakeholders including the client and other support services partners (where appropriate).
Key and General Responsibilities
1. Under instructions from the Centre Manager to ensure that all periodic reporting to the other members of the Centre Management team, on a regular basis in an agreed professional manner.
2. Be an effective supporter and facilitator of Victoria Place Customer Services policies.
3. Update ‘JLL PM’ property management systems (where applicable).
4. Produce reports, memo’s, emails and other communications as requested from Centre Manager.
5. Ensure all external & internal compliance and management reports are updated and maintained with information regularly and distributed accordingly.
6. H&S compliance records/processes are administered correctly and within time frames.
7. There may be a requirement for flexibility in the hours or days worked.
8. Oversee operational and facilities management for the Shopping Centre during weekend period and review opportunities for service efficiency
9. Where required liaise with JLL’s wider helpdesk and IFM team
10. Further develop and ensure compliance with the Shopping Centre emergency planning and business continuity plan, reviewing and updating as necessary to ensure optimum effectiveness
11. Assist in managing the Shopping Centre scenario-based training to continuously improve Emergency Preparedness
12. Ensure compliance with the managing agent’s Working Practices Manual where applicable
13. Oversee Service Partners complete all accident and incident reporting
14. Motivate Service Partners to achieve required KPI standards
The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.
Operational Reporting
1. Take ownership and responsibility for inspecting front of house (FoH) and back of house (BoH) areas
2. To be supportive and provide essential input into JLL and Centre reports.
3. Assist the broader centre management team in monitoring marketing or commercialisation activity
4. Undertake regular liaison with Retail Partners
5. Ensure all H&S and Environmental statutory and the managing agent’s best practice procedures and systems are complied with
7. Supervisory oversight of the contracted service teams during the period, through their managers, in particular contracts associated with Soft Services, Hard Services and Vertical Transportation
8. Willingness and ability to learn on the job, keen to undertake training and career development through undertaking mandatory training and other essential E-learning. Packages within approved time scales.
#LI-JA1
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
