Job Title: Purchasing & Stores Manager (UK Properties)
Location: Southampton area (properties within 30 minutes of each other)
Contract Type: Full-time, permanent
Salary: £35,000 gross per annum
About Us
We are a small hospitality group operating Hotels and Pubs in the Southampton area. To strengthen efficiency, reduce waste, and improve control, we are creating a central role to manage purchasing, inventory, and stores across all sites.
The Role
This is a hands-on role. You will be responsible not only for ordering and stock control but also for ensuring that all storerooms across our properties are physically organised, secure, compliant, and run to standard processes. You will manage supplier relationships, compare options, and negotiate best value. You will also design and enforce common procedures, maintain accurate stock records, and drive improvements in cost, control, and efficiency.
What You’ll Do
- Manage purchasing for all sites, including comparing suppliers and negotiating best prices and terms.
- Oversee physical organisation of stores: zones, labelling, shelving, FIFO/FEFO, and secure storage.
- Standardise goods receiving check deliveries against POs, sign off, and record batch/expiry/quantities.
- Enforce stock control: requisitions, stock movement records, weekly/monthly counts, and annual stocktake.
- Implement security measures: key access, special control for high-value stores, segregation of items.
- Ensure compliance: HACCP for F&B, COSHH for chemicals, H&S signage.
- Develop SOPs and templates (Goods received notes, requisitions, stock count sheets).
- Audit site stores regularly for accuracy, organisation, and hygiene.
- Report on KPIs such as shrinkage %, stock accuracy %, turnover ratio, and expired stock value.
- Take ownership of all storerooms across the Group, ensuring they remain organised, secure, compliant, and fit for purpose.
- Establish and maintain minimum and maximum stock levels for all key inventory categories.
- Coordinate inter-property stock transfers to minimise emergency purchases and optimise stock holding.
- Monitor slow-moving, obsolete, and excess stock, implementing action plans to reduce waste and carrying costs.
- Ensure all storage areas maintain appropriate environmental conditions, including temperature, cleanliness, and pest control standards.
About You
- At least 3 years’ experience in purchasing, inventory, or stores management (hospitality experience preferred).
- Strong organisational and attention-to-detail skills.
- Confidence in supplier communication and negotiation.
- IT competent (Excel; inventory systems a plus).
- Hands-on, practical approach to stock control and stores.
- Able to travel regularly between Southampton-area properties.
- You must have the legal right to work in the UK.
- This role would suit a mid-level manager (such as a senior storekeeper, stock controller, or purchasing officer) who is ready to take the next step into a wider, multi-site management role.
What We Offer
- £35,000 gross annual salary.
- The chance to build and standardise stores and purchasing processes across five properties.
- A supportive team environment in a growing hospitality group.
Pay: £30,000.00-£35,000.00 per year
Work Location: In person
