This is a remote role, however due to occasional requirements, we are looking for someone who is located with the areas of Whiteley, Fareham, Hampshire. For this role, if you’re not located in that vicinity please do not apply.
Executive Assistant to the Managing Director (Freelance / Contractor)
Location: Remote (UK Based)
Hours: Up to 10 hours per week initially
Rate/Pay: Up to £25 per hour (£250 per week/£1,000 per month)
Contract Type: Self-Employed/Freelance Contractor
Potential for Growth: High – expected increase in hours and responsibilities as the business expands
About Perfect Support Services (PSS)
Perfect Support Services (PSS) is a specialist consultancy supporting UK businesses with R&D Tax Relief, Innovation Funding and associated advisory services. We work with businesses across engineering, construction, software, manufacturing, architecture, life sciences and other innovation-led sectors.
As we continue to grow, we are looking for a highly organised, proactive and commercially aware Executive Assistant to support our Managing Director directly.
This is not a traditional administrative role. We are looking for someone who can become a trusted right-hand support, helping manage priorities, communications, scheduling and day-to-day operational administration to maximise efficiency and ensure nothing important falls through the cracks.
The Role
You will act as the first point of coordination and support for the Managing Director, helping to manage competing priorities, communications, diary commitments and administrative tasks.
The successful candidate will be highly organised, confident communicating with senior stakeholders, able to work independently and comfortable making sensible decisions regarding priorities and urgency.
Key Responsibilities
Executive Support
- Helping the Managing Director stay organised and focused on high-value activities
- Maintaining visibility of key priorities and deadlines
- Following up on actions agreed in meetings
- Preparing meeting agendas and notes where required
- Providing general administrative and organisational support
Executive & Diary Management
- Managing and coordinating the Managing Director’s diary
- Scheduling meetings internally and externally
- Coordinating appointments, calls and video meetings
- Ensuring adequate focus time is protected within the diary
- Identifying scheduling conflicts and proposing solutions
- Prioritising requests and ensuring important matters are escalated appropriately
Communication & Gatekeeping
- Acting as a first point of contact when required
- Handling incoming calls when the Managing Director is unavailable
- Taking detailed and accurate messages
- Filtering communications and prioritising urgent matters
- Managing follow-up actions and ensuring tasks are not missed
- Liaising with clients, partners and suppliers professionally on behalf of the business
Travel & Logistics
- Researching and booking travel arrangements
- Booking hotels, restaurants and venues
- Organising team activities and events
- Preparing itineraries where required
- Managing booking confirmations and logistics
Administration & Business Support
- Data entry and administration support
- Inputting financial and operational information into templates and reporting documents
- Assisting with document preparation and formatting
- Maintaining action trackers and task lists
- Supporting management reporting requirements
- Monitoring deadlines and key business commitments
Finance & Operational Coordination
- Forwarding invoices and expenditure information to the finance team
- Monitoring outstanding client actions where required
- Chasing information from internal teams and external contacts
- Supporting project and workflow coordination
- Assisting with general business administration tasks as required
About You
You will likely have previous experience as an:
- Executive Assistant
- Personal Assistant
- Operations Coordinator
- Business Support Manager
- Virtual Assistant
- Office Manager
- Project Coordinator
You should be:
- Exceptionally organised
- Highly proactive
- Professional and trustworthy
- Comfortable dealing with senior stakeholders
- Able to work independently with minimal supervision
- Detail-oriented and process-driven
- Confident using Microsoft Office and business software
- Strong written and verbal communicator
- Commercially aware and capable of exercising judgement
Essential Skills
- Diary and calendar management
- Strong administration skills
- Excellent telephone manner
- Strong organisational and prioritisation abilities
- Microsoft Outlook, Word and Excel proficiency
- Ability to manage multiple priorities simultaneously
- Strong attention to detail
- Excellent written English
Desirable Skills
- Experience supporting business owners or directors
- Experience within professional services
- Experience using CRM systems
- Bookkeeping or finance administration exposure
- Experience coordinating projects or workflows
What We’re Looking For
This role would suit someone who genuinely enjoys helping busy people stay organised and productive.
We’re looking for someone who takes ownership, solves problems proactively, and enjoys becoming an integral part of a growing business rather than simply completing administrative tasks.
Initially, this role will be up to 10 hours per week, but there is significant potential for the hours and responsibilities to increase over time for the right individual.
Pay: £25.00 per hour
Benefits:
Application question(s):
- Do you require a VISA to work in the UK?
- Do you live in Whiteley, Fareham and the surrounding areas? Please provide your location in this response e.g. Fareham or Bishops Waltham or Wickham etc
Experience:
- PA/VA/Exec Assistant or Similar: 1 year (required)
Language:
Work authorisation:
- United Kingdom (required)
Work Location: Remote
