Company Overview
The job on offer is for a group company based in Biggleswade. The company is in the electronics related industry we carry out manufacture and assembly of cable looms and control panels. We are a small friendly operation with a wide customer base ranging from small family run businesses to national manufactures
Summary
We are seeking a Accounts Clerk / Office Administrator to join our team in Biggleswade. This role is vital in supporting our financial operations and ensuring smooth office management, contributing to our mission of providing reliable engineering services.
The job role includes
· Entering supplier Invoices on Sage and filing said documents for payment.
· Processing supplier payments in a timely manner.
Preparing a weekly daybook.
· Checking supplier invoices against our P.O.s and tying them up with supplier Delivery Notes and Invoices.
· Reconciling all monthly transactions against bank statements on Sage.
· Sending out Statements and chasing monies.
· Dealing with any supplier or customer queries,
· Allocating monies on Sage when received from customers and closing down jobs.
· Organising the Petty Cash. Collecting from the Bank and issuing to employees whilst keeping track of ALL petty cash transactions (Mainly for Fuel).
· Keep on top of site maintenance, including rubbish and pallets, and liaise with the landlord as and when required.
· Ensure the Van is Taxed, MOT'd and regularly serviced.
· Keep track of all utility bills and services like Electricity, Gas, Water, and Rates.
Ensuring all requested amounts are correct and paid on time.
· Compiling and typing letters and documentation for new and existing employees. This includes creating and sending Offers of Employment,
· Enter the job timings into the CIM form for the Job Card(s) once the Technician (s) complete the work.
· Creating and maintaining Job folders; ensuring all job documentation, i.e., the customer's Sales Orders, Job Cards, and Picking Lists, is combined to form a job pack for traceability and historical reference.
· Creating and sending customer Invoices once the job is complete.
· Tying up CT Delivery Notes with Customer Invoices before filing and awaiting payment.
· Collect and issue monthly Timesheets from Employees. Check hours and pass on to Accountants for payroll.
Assisting Factory Manager with administrative tasks as required
· Keep track of all staff holidays and the NEST pension scheme.
· Archive all paperwork both during and at Year End.
· Ordering Stationery
· Ordering Toiletries
· Keep kitchen and cloakroom surfaces clean and stocked.
· Empty kitchen and cloakroom bin(s)every Friday, replacing bin liners.
- Qualifications
- Proven experience with accounting software such as Sage 50
- Strong understanding of accounts payable and receivable processes.
- Excellent organizational and administrative skills.
- Attention to detail and accuracy in financial record keeping.
- Good communication skills and ability to work collaboratively.
- Prior experience in a similar role within the engineering or construction industry is a plus.
Pay: £13.75-£14.50 per hour
Benefits:
- Free parking
- On-site parking
Work Location: In person
