Job Title:
HR and Office Administrator
Responsible for: Administrative support within HR, along with general administration across Wastesavers Limited (recycling) and Wastesavers Charitable Trust (reuse and education)
Location/departments: All
Salary: £33,000 rising to £35,000 on completion of probation
Hours of work: 37.5 hours a week, full time
Location of work: Head office in Newport, NP19 0RD. Hybrid working 2 days home, 3 days office after successful completion of probation.
Contract: Permanent
Benefits: 28 days holiday per year (inc BH) rising by 1 per year to 33 days at 5 years service, birthdays off, 5% employer contribution pension scheme
Detail
Wastesavers is a third sector group that offers a range of recycling, reuse and education services in South Wales, based around recycling and reuse. We are an environmental organisation whose aims are to reduce the amount of material going to waste and to benefit the local communities of South Wales. We currently have over 130 staff working at multiple across South East Wales and are in an expansion period.
Person Specification
The Senior Office Administrator will provide administrative support across the whole company with specific focus with the HR and Finance departments, along with general administration across Wastesavers Limited (recycling) and Wastesavers Charitable Trust (reuse and education). It is an excellent role for someone who wishes to develop their skills within a busy company, learning about all elements of our business. We are looking for a senior office administrator who can work on their own initiative, works well under pressure, has excellent time management abilities and enjoys being involved in all aspect of the business. They should have the confidence to challenge decisions in order to get the best for the business and its staff.
Duties and Responsibilities
HR Administration
· Administer and maintain our HR system - Bright HR
· Onboarding of staff (letters of employment, COE’s, right to work checks etc)
· Administer staff clocking in system, including collating data for overtime payments and monthly payroll.
· Maintaining absence management system
· Minute taking at disciplinary and grievance hearings
· Fortnightly Charity HR Meetings
· Update HR policies
· Maintenance of Employee Handbook in line with policy and legislation changes
· Collating and processing the sales and expenses from our charity shops to ensure they are accurate and up to date
· Maintenance of HR files
· Other ad hoc financial administration
Office Management
· Answering the main phone line and transferring calls
· Liaise with third-party service deliver providers for IT, phone and photocopier
· Organise office cleaning, site and grounds maintenance
· Liaise with insurance company for claims, updating information they hold, adding vehicle and people and (working with the CEO) ensuring cover is sufficient for our needs.
· Scheduling meetings/room bookings/events for the company
· General ISO administration, including maintenance of the online system
· Taking minutes at staff meetings including Management Review Meetings
Any other reasonable management requests.
Essential Qualities
· High attention to detail
· Quick learner
· Experienced administrator within an office environment - ideally in a role involving people services
· Experience of HR administration
· Work on your own initiative with minimal supervision
· Work effectively in a team, great communicator with a positive attitude
· High level of competence in IT tools including word and excel
· Discretion and confidentiality
Desirable
. HR qualification e.g CIPD
· Experience of Bright HR
· Experience of taking minutes at formal meetings
Job Types: Full-time, Permanent
Pay: £33,000.00-£35,000.00 per year
Benefits:
- Casual dress
- Company pension
- Free parking
- On-site parking
- Work from home
Application question(s):
- Are you currently studying or have passed any HR Qualification e.g CIPD?
Education:
- GCSE or equivalent (required)
Experience:
- Human resources: 1 year (required)
Language:
Licence/Certification:
- Driving Licence (preferred)
Work Location: Hybrid remote in Newport NP19 0RD
