Join our team at the Guardian and be a part of a diverse and inclusive global organisation that delivers fearless, investigative journalism, and holds power to account. Our team of award-winning journalists, cutting-edge commercial professionals, and industry-leading digital experts are committed to making a difference and represent a wide range of backgrounds and perspectives. We offer a challenging and exciting environment for career development, with a focus on training, growth and fostering an inclusive culture.
We are now looking for an Expense Administrator - 12 Month FTC, to join our Finance team!
In this role, you will be responsible for ensuring the accurate and timely processing of staff expenses while maintaining compliance with internal policies and HMRC guidelines.
Guardian News and Media is proud to be a London Living wage employer. The minimum salary for any full-time role within the organisation is £30,000 per annum. Salary ranges are dependent on skills and experience.
About the role
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Ensure all expense claims strictly adhere to GNM policy and HMRC guidelines.
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Own the end-to-end expense process for UK and Australia teams.
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Maintain Oracle Fusion, update policies, and resolve payment issues.
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Manage foreign currency advances, cash floats, and currency reconciliations.
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Act as the primary contact for expense queries from staff and managers.
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Deliver monthly KPI metrics and support carbon audit and PAYE reporting.
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Oversee office security and cash-holding facilities to meet insurance standards.
About you
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Expense function experience within a 500+ employee organization.
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Proficient in Oracle Fusion and competent in MS Excel.
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Deep knowledge of PAYE Settlement Agreements and HMRC regulations.
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Strong risk assessment and mitigation capabilities.
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Excellent interpersonal skills; comfortable challenging senior management diplomatically.
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Self-motivated, organized, and capable of working independently.
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Proven ability to meet strict deadlines and manage competing priorities.
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Meticulous approach with strong report-writing skills.
We actively encourage applications from groups traditionally underrepresented in the UK media
We operate in a hybrid environment working 2 days a week from our offices in Kings Cross and 3 days a week remotely.
We value and respect all differences (seen and unseen) in all people. We aspire to have inclusive working experiences and an environment that reflects the audience we serve, where our people have equal access to career development opportunities, their voices are heard and can contribute to our future. We actively encourage applications from people of all backgrounds. Many of our staff work flexibly and we will consider all requests for flexible working arrangements.
How to apply
To apply, please upload your latest CV and a cover letter which outlines why you'd love to take on this role, and why you're a great match for what we're looking for.
We appreciate the time taken to prepare each application we receive. We do not use AI-assisted technology to review applications; every application is reviewed by a member of our recruitment team. Thank you for bearing with us during the screening process.
The closing date for applications is Friday 17th July.
All roles at the Guardian are open for everybody to apply. It is important to us that you feel supported and comfortable throughout your recruitment process, in order to perform your best. Please let us know if there are any changes we could make to help your application, this includes providing documents in accessible formats or personalising the process to better support your needs. Please contact James on [email protected] to discuss further so we can work with you to support you through your application.
Benefits at the Guardian
You'll have 30 days of annual leave per year (plus bank holidays) with the option to purchase an additional 5 days. Our pension scheme is generous; if you contribute 5% then we will contribute 8-12% (depending on your age). We believe in giving back, which is why employees are given 2 volunteering days annually and the option of payroll giving. Season ticket loans are also available.
You are entitled to private healthcare, life cover, income protection, and eye tests. You can also opt in to dental insurance.
We have enhanced maternity, paternity, adoption and shared parental leave policies in place. We also support our employees by offering an IVF, menopause, baby loss, and trans equality policy.
Culture and wellbeing
We want everyone to feel like they belong at the Guardian and we champion diversity of thought. Our various employee forums provide a platform to use their voice to foster an inclusive workplace. We became the first major media organisation to achieve B Corp status.
We offer tools to help you prioritise your wellbeing including access to our employee benefits platform which provides tailored support for health and wellbeing. In addition, we also offer free yoga and pilates classes. These run alongside our corporate gym membership and cycle to work scheme.
Our canteen has views overlooking the Regents Canal and caters for breakfast, lunch and dinner.
Learning and development
We encourage personal and professional growth. Employees have access to a broad range of tools and solutions, and we are happy to support the pursuit of professional qualifications through vocational courses and apprenticeships.
We value honesty in your application.
AI generated content must not be presented as your own work. Please review our guidance on the use of AI in your application here.
