Service administrator Work, Jobs in Galashiels, Scb (with Salaries)

Executive & Business Support Administrator
QME Care (Queens House Kelso Ltd) —Kelso
- £14.81 - £15.99 an hour
- Part-time
- Microsoft Word
- Microsoft Outlook
- Social media management
- Free parking
- Health & wellbeing programme
Quick apply
11d
Temporary Senior Administrator
Hays-Hiredonline —Selkirk
- Temporary
- Microsoft Office
- Administrative experience
- Organisational skills
2d
Systems Administrator - 12 Month FTC
Plexus —Kelso
- Windows
- Administrative experience
- Scripting
- Annual leave
- Employee assistance programme
1d
Planning Administrative Assistant - Council Support
East Lothian Council —Haddington
- £27,665 - £29,746 a year
- Call to connect
- Microsoft Excel
- Customer service
- Microsoft Office
10h
Reception Administrator
Spire Healthcare —Edinburgh
- Full-time
- Customer service
- Administrative experience
- Computer skills
- Annual leave
Service Administrator
FMS Fire & Security Ltd —Loanhead
- Full-time
- Microsoft Office
- Organisational skills
Medical Receptionist/Administrator/Summariser
Quarryfoot Practice —Bonnyrigg
- £13.70 - £15.90 an hour
- Monday to Friday
- IT
- In-person
- Medical terminology
- Free parking
Quick apply
11d
Senior Business Support Assistant - Council Support (Planning Service)
East Lothian Council —Haddington
- £25,457 - £27,063 a year
- Call to connect
- Customer service
- English
- Microsoft Office
10h
Helpdesk Team Leader
Lovat's Group —Loanhead
- Full-time
- Customer service
- Maintenance
- Microsoft Office
- Free parking
- Employee assistance programme
Quick apply
Business Support Administrator - Ross High School
East Lothian Council —Tranent
- £16.70 - £17.84 an hour
- Call to connect
- Classroom experience
- School
10h
Receptionist
Glencorse Care Home —Penicuik
- £12.71 - £12.90 an hour
- Part-time
- Microsoft Office
- Administrative experience
- Organisational skills
- Annual leave
Quick apply
3d
252710 (GH) Clinical Pharmacist - Band 6
NHS Scotland —Lothian
- £43,231 - £52,679 a year
- Master's degree
- Organisational skills
- IT
11d

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Executive & Business Support Administrator

QME Care (Queens House Kelso Ltd) -
Kelso

Quick apply

Job details

Part-time
£14.81 - £15.99 an hour
11 days ago

Benefits

Free parking
Health & wellbeing programme
Free flu jabs
Discounted or free food
Company pension
Employee discount
On-site parking

Qualifications

Microsoft Word
Website maintenance
Microsoft Outlook
Social media management
Accounting software
Project coordination
Microsoft Office
Xero
Administrative experience
Quality assurance
SharePoint

Full job description

1. JOB IDENTIFICATION

Job Title: Executive & Business Support Administrator

Responsible to: Personnel & Administration Manager

2. ROLE PURPOSE

The Executive & Business Support Administrator plays a key role in supporting the Chief Executive Officer and Senior Management Team by providing high-quality executive and administrative support across the organisation.

This is a varied and proactive role that combines executive support with business administration, organisational coordination, communications, marketing, and the production of high-quality organisational publications and materials.

As a senior member of the Administration Team, the postholder will provide guidance and support to colleagues, help coordinate administrative activities, and ensure work is delivered efficiently, accurately and to a consistently high professional standard.

3. MAIN DUTIES & RESPONSIBILITIES

The information below is intended to provide an overview of the role. It is not intended to be an exhaustive statement of duties, responsibilities or terms and conditions.

Executive Support

Provide high-level administrative support to the Chief Executive Officer and Senior Leadership Team.
Organise meetings, prepare agendas, collate papers and take accurate minutes.
Monitor actions arising from meetings and ensure timely completion.
Manage confidential correspondence and documentation appropriately.

Prepare professional reports, presentations, briefing papers and other documentation to a high standard.

Business Support

Support organisational projects and service developments from planning through to implementation.
Coordinate project documentation, action plans and organisational deadlines.
Assist with business planning, service development proposals and funding applications.
Assist in preparing documentation for inspections, audits and external reviews.
Undertake research and information gathering to support organisational decision-making and continuous improvement.

Finance Administration

Process sales invoices using Xero, ensuring documentation is scanned, uploaded and accurately recorded.
Review and approve invoices prior to submission to the Finance Manager for processing.
Maintain accurate electronic records of financial documentation.

HR Administration

Provide general administrative support to the HR function.
Maintain accurate and confidential employee records and personnel files.
Assist with preparing HR documentation, correspondence and recruitment paperwork as required.

Publications & Document Development

Design and produce high-quality organisational documents including:
Policies and procedures
Staff handbooks
Induction materials
Training resources
Newsletters
Information leaflets
Annual reports
Presentations
Ensure all publications reflect organisational branding and maintain consistency.
Review existing documents to improve readability, accessibility and presentation.

Communications & Marketing

Support internal and external communications.
Produce staff communications and organisational updates.
Assist with recruitment campaigns and promotional materials.
Update website content where required.
Support social media activity in line with organisational guidance.
Coordinate publicity for organisational events and initiatives.
Create marketing materials using platforms such as Canva or similar design software.

General Administrative Duties

Provide administrative support across the organisation, including filing, record-keeping, and document management.
Assist with reception duties, telephone enquiries, and internal communications as required.
Prepare reports, spreadsheets, and correspondence for management.
Support the efficient operation of the Administration Team by assisting colleagues with general administrative tasks as required.

Team Support & Coordination

Act as a senior member of the Administration Team, providing guidance and day-to-day support to administrative colleagues.
Promote consistency in administrative processes and standards across the team.
Share knowledge and best practice to support the development of administrative colleagues.
Assist with the induction and training of new administrative staff where required.
Identify opportunities to improve administrative processes and contribute to continuous service improvement.
Escalate operational issues to the Personnel & Administration Manager where appropriate.

4. PERSON SPECIFICATION

Essential Experience

Significant experience within a senior administrative or executive support role.
Experience supporting senior managers or directors.
Experience producing professional reports and presentations.
Experience coordinating projects.
Experience organising meetings and taking minutes.
Experience managing confidential information.
Experience improving administrative processes.

Desirable Experience

Experience within health or social care.
Experience using Xero accounting software
Experience supporting governance or quality assurance processes.
Experience coordinating marketing activities.
Experience updating websites or social media.
Experience producing learning and development materials.

5. SYSTEMS AND EQUIPMENT

· Use of Microsoft Office software, including using Outlook, SharePoint, Word, Excel, for production of forms and spreadsheets for management and staff.

· Use of telephone and digital communication.

Pay: £14.81-£15.99 per hour

Benefits:

Company pension
Discounted or free food
Employee discount
Free flu jabs
Free parking
Health & wellbeing programme
On-site parking

Work Location: In person

Quick apply

Refine Your Search

service administrator jobs in galashiels, scb

Executive & Business Support Administrator

Temporary Senior Administrator

Systems Administrator - 12 Month FTC

Planning Administrative Assistant - Council Support

Reception Administrator

Service Administrator

Medical Receptionist/Administrator/Summariser

Senior Business Support Assistant - Council Support (Planning Service)

Helpdesk Team Leader

Business Support Administrator - Ross High School

Receptionist

252710 (GH) Clinical Pharmacist - Band 6

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