Payroll Business Partner - £36,925 pa
Hours: 37 hours per week
Location: Edinburgh/Hybrid - with up to 50% remote working (2–3 days per week in the office).
Make a difference through payroll excellence.
At Capability Scotland, our people make a real difference every day. We're looking for an experienced and motivated Payroll Business Partner to lead our payroll function, alongside another Payroll BP, ensuring our 1000 employees are paid accurately, on time, and in full.
This is an excellent opportunity for an experienced payroll professional who enjoys leading a team, improving processes, and acting as a trusted advisor on complex payroll matters. You'll play a key role in ensuring statutory compliance while driving continuous improvement across our payroll systems and services.
About the Role
As Payroll Business Partner, you will lead the day-to-day operation of the payroll service, managing Payroll Officers and overseeing payroll processing from start to finish. You'll ensure compliance with payroll legislation, manage relationships with HMRC, pension providers and other external bodies, and work collaboratively with Finance, HR and operational managers to deliver an outstanding payroll service.
You'll also take ownership of payroll systems, reporting, policy development and user training, helping to ensure our payroll processes remain efficient, compliant and fit for the future.
Key Responsibilities
- Manage end-to-end monthly payroll processing for employees.
- Ensure payroll calculations, statutory payments and deductions are accurate and compliant.
- Produce payroll reports, reconciliations and statutory returns within required deadlines.
- Prepare and oversee BACS payment files.
- Provide expert payroll advice to managers and colleagues.
- Liaise with HMRC, pension providers and other external organisations.
- Maintain payroll systems, coordinate software upgrades and testing, and implement legislative changes.
- Develop and review payroll policies, procedures and guidance.
- Design and deliver payroll training and support sessions across the organisation.
- Drive continuous improvement by identifying opportunities to enhance payroll processes and systems.
About You
You'll be an experienced payroll professional with a strong understanding of UK payroll legislation and a passion for delivering a high-quality service.
We're looking for someone who has:
- Significant experience managing end-to-end payroll.
- Experience leading or supervising a payroll team.
- Strong knowledge of PAYE, National Insurance, pensions, statutory payments and payroll legislation.
- Experience working with payroll systems and supporting system improvements.
- Excellent analytical and problem-solving skills with exceptional attention to detail.
- Strong communication skills with the ability to explain complex payroll matters clearly and confidently.
- Experience building effective relationships with colleagues and external stakeholders.
- The ability to manage multiple priorities while consistently meeting deadlines.
If you're an experienced payroll leader who thrives in a collaborative environment and is passionate about accuracy, compliance and service excellence, we'd love to hear from you.
Working with Capability Scotland brings you lots of benefits:
- Competitive salary - £36,925.00 (£19.14 per hour) *pay award pending
- Generous annual leave entitlement of 37 days holidays per year
- Free PVG checks throughout your employment.
- Up to 8% company contribution pension scheme.
- Up to 3 x annual salary death in service.
- Perks at Work – shopping discount scheme.
- Cycle to work scheme.
- EV Scheme
- 24/7 employee assistance programme.
- Working for us means you would qualify for Blue Light & Concert for Carer discounts
- Benefits are subject to contractual terms.
We are One Voice, One Charity, One Spirit, #OneCapability.
Want to be part of this? Apply now.
Applying to join Capability Scotland is easy. At the bottom of this advert, you can submit your CV and a covering letter directly to the hiring manager. If shortlisted, you’ll then hear from us within three weeks of the noted closing date. We’ll invite successful candidates to an interview so we can learn more about what makes each other tick, in a safe and secure way.
For more information on this role, you can contact at <[email protected]> using reference CS0608261
Closing date – 21st Aug 2026
We reserve the right to close or extend this vacancy dependent on the number of applications. Therefore, if you are interested, please submit your application as early as possible.
General Information
Capability Scotland is committed to providing an inclusive workplace where all forms of difference are valued and which is free from any form of unfair or unlawful treatment. We define diversity in its broadest sense – this includes but is not limited to our diversity of educational and professional backgrounds, experience, cognitive and neurodiversity, age, gender, gender identity, sexual orientation, disability, religion or belief and ethnicity and geographical provenance. We support a culture that values meritocracy, fairness and transparency and welcomes enquiries from everyone.
A copy of Capability Scotland’s Equality and Diversity Policy is available upon request from the HR Team.
Due to the high volume of applications expected, we advise that only shortlisted candidates will be contacted. Thank you for your interest and for taking the time to apply to work with us.
This role does NOT qualify for skilled worker visa sponsorship.
This post is subject to membership of the Protecting Vulnerable Groups (PVG) Scheme and a satisfactory PVG Scheme Record/Update. The successful candidate will be required to undergo the appropriate Disclosure Scotland vetting checks prior to appointment.
