Job Title: Finance Assistant
Location: Glasgow (Head Office & Bakery)
Reports To: Group Credit Control Manager
Job Type: Full-Time
About McGhee’s Family Bakery:
At McGhee’s, we’ve been baking for Scotland since 1936. As a proud, family-owned business based in Glasgow, we combine generations of tradition with a commitment to continuous improvement and innovation. Supplying a wide range of fresh bakery products to major retailers, foodservice providers, and independent businesses across the country, we take pride in our craft and the people who make it possible.
We're looking for a hands-on detail driven Purchase ledger Administrator to lead our accounts payable function and ensure smooth, efficient management of supplier payments across a fast-paced production environment.
Role Summary:
The Finance Assistant will support the smooth operation of the finance function by providing essential administrative and clerical support. This includes handling general financial administration, managing incoming calls and reception duties, maintaining accurate filing systems, and assisting with day-to-day finance processes.
Key Responsibilities:
- Assist in maintaining and reconciling customer sales ledger accounts across multiple group entities
- Process and accurately allocate incoming customer payments within agreed timescales
- Support credit control activities, including contacting customers regarding overdue invoices by phone and email
- Assist with aged debt reporting, cash collection monitoring, and account analysis
- Investigate and resolve customer account queries, invoice disputes, and payment discrepancies professionally and efficiently
- Raise and process sales invoices, credit notes, and customer account statements in accordance with company procedures
- Monitor customer credit limits and escalate potential credit risks or concerns appropriately
- Build positive working relationships with customers and internal departments to support timely account resolution
- Maintain accurate financial and administrative records in line with company standards
- Provide administrative support including mail distribution, filing, document management, and telephone handling when required
- Provide Purchase Ledger support and departmental cover during periods of absence or peak workload
- Contribute to continuous improvement of finance administration processes and ways of working
- Ensure confidentiality and professionalism when handling financial information and customer data
What You'll Bring
- Previous experience in a purchase ledger or accounts payable role
- Previous experience in a sales ledger, finance administration, accounts assistant, or similar role
- Basic to intermediate IT skills, including Microsoft Excel and Word
- Working knowledge of Sage 200 or similar accounting software
- Experience supporting credit control or cash collection activities
- Understanding of multi-company or group finance structures
- Experience providing Purchase Ledger support
- Confidence using spreadsheets for reporting and reconciliations
Personal Attributes
- A willingness to learn and develop within a finance environment
- Strong attention to detail with a high level of accuracy
- Good communication skills, both written and verbal
- Ability to manage workload effectively and prioritise tasks in a busy environment
- Comfortable working both independently and as part of a team
- Customer-focused approach with strong problem-solving skills
- Professional telephone manner and confidence communicating with customers
- Good organisational and time management skills
What We Offer:
- Company Pension
- Life Assurance
- On-Site Parking
- Staff discount on bakery products
- 29 days holiday (including bank holiday)
Note: This role does not offer hybrid working and is full-time office based.
Job Types: Full-time, Permanent
Pay: £27,000.00-£29,000.00 per year
Benefits:
- Company pension
- Employee discount
- Free parking
- Life insurance
Work Location: In person
