legal support assistant Work, Jobs in glasgow (with Salaries)

Administrator/ Legal PA - Rural & Commercial Property - Edinburgh
Anderson Strathern —Law
- Microsoft Word
- Administrative experience
- IT
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- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook

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Administrator/ Legal PA - Rural & Commercial Property - Edinburgh

Anderson Strathern -
Law

Apply Now

Job details

Qualifications

Microsoft Word
DocuSign
Administrative experience
iManage
IT
Communication skills
Office experience

Full job description

Anderson Strathern is a modern, innovative law firm. We're proud of our history but firmly focussed on an exciting future, one that embraces technology and smarter ways of working. We're independent, and proudly so.

Home - Current vacancies - Administrator/ Legal PA – Rural & Commercial Property – Edinburgh

The Role:

We have a vacancy within our busy Rural and Commercial Property teams for an experienced Administrator/ Legal PA based in our Edinburgh office. The role will include providing direct support primarily to Edinburgh based partners and fee earners but also other departments/offices and you will be integrated into the existing support team to provide consistent, high level administrative/ PA support. You will also be part of the firm wide legal support team team for support and guidance.

There is a preference for the role to be fully office based.

The role will suit someone who picks up things quickly, is proactive and who uses initiative by anticipating the needs of partners and fee earners thereby reducing their administrative tasks. With particular focus on accurate document production and provision of strong administrative support you will be a vital team member. Training will be provided on an ongoing basis to enhance your skills.

Legal experience within a property based team (residential, commercial or rural) would be preferred, however the ability to learn quickly and a positive approach is just as important.

Tasks which you may be responsible for:

Dealing with all duties in line with the firm’s processes and procedures, including (but not limited to):

Typing from digital dictation and preparing varied and accurate correspondence for the partners and fee earners
Accurate completion of varied property documentation in accordance with partner and fee earner instructions and team templates
Accurately saving correspondence and documents to our document management system (I-Manage)
Using PDF Docs to collate electronic documents; experience of dataroom management and using Docusign an advantage but not essential
Responding to incoming calls, emails and correspondence and forwarding to the appropriate partner or fee earner
General administrative duties including mail distribution, scanning, printing, archiving; supporting meetings including arranging catering and IT assistance when needed and booking travel and accommodation
Assisting partners and fee earners with ad hoc administration as required such as form filling
Onboarding new clients and opening new matters (including assisting with anti money laundering checks, conflict checks and production of letters of engagement) in accordance with the processes set out by the teams
Assisting with producing accurate invoices and supporting client financial reports (if applicable)
Uploading invoices to Aderant Expert Assistant for processing and processing expenses and credit card statements
Instructing transfers / payments by Cashroom with partner or fee earner oversight
Liaise with Head of Legal Support to assist allocation of work across the teams and wider legal support team

You will be expected to:

Use all relevant Microsoft packages competently including I-Manage and Aderant (training will be provided) and keep updating your skills by attending mandatory and other training
Have a high level of team engagement – in person and via Teams/email/phone with partners and fee earners
Produce all work to an accurate standard within designated timescales
Carry out a significant workload and tasks with minimal supervision
Confidently delegate tasks to Central Administration and others
Take responsibility for department administration and projects
Assist other legal support team colleagues with high priority jobs; provide cover during holidays and other absences
Develop your client relationship and client care skills

What you will need to succeed:

Admin/PA experience within a fast-paced, busy office environment. Experience in a property based team (residential, commercial or rural) would be preferred but is not essential
A well-organised, methodical and pro-active approach to work and an ability to prioritise your workload to meet deadlines
Excellent IT skills including technical proficiency in:
- Word – document production and formatting
- I-Manage – document management (training will be provided)
- Aderant – finance (training will be provided)
- Excel – confidence working with figures is desirable
Good communication and interpersonal skills with the ability to liaise at all levels
Accuracy in all aspects of your work ensuring all is to a high standard with an eye for detail
Commitment, flexibility and a willingness to assist other teams
A “can do” attitude and keen to learn new skills and quickly implement them
An ability to take instructions and feedback from other PAs and from partners and fee earners in a positive, constructive manner and to learn from your peers.

What we offer:

A competitive salary and benefits package
Supportive and collaborative team culture and work environment
Opportunities for professional development and growth

Anderson Strathern is an equal opportunities employer. Our policy is to recruit, develop, nurture and retain a diverse workforce following the guidelines of the Equality Act 2010.

Apply Now

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Administrator/ Legal PA - Rural & Commercial Property - Edinburgh

Administration Assistant

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