Senior property administrator Work, Jobs in Gloucester, Gls (with Salaries)

Head Office Coordinator
Bruton Knowles Limited —Gloucester
- Full-time
- Customer service
- Microsoft Office
- In-person

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Head Office Coordinator

Bruton Knowles Limited -
Gloucester

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Job details

Permanent | Full-time

Qualifications

Customer service
Microsoft Office
NVQ
Communication skills

Full job description

Overview:

We are seeking an exceptional and people focussed Office/Client Service Coordinator. This role will be the front of house for the whole organisation, responsible for delivering excellent client services and creating a positive first impression when clients attend the office in person or make contact via the telephone or other channels.

The incumbent will ensure the smooth day-to-day management of our Head Office in partnership with fellow Senior Administrators.

The successful candidate will be friendly, approachable, and passionate about delivering an exemplary service to clients. Excellent communication skills are essential, through listening carefully, understanding the client, and responding clearly and effectively.

Qualifications:

Essential Requirements

Previous experience in a customer/client facing role providing an exemplary service
Experience of supporting Directors/Senior Professionals with their requirements
Experience managing services and administration from a larger office
Familiarity with office management systems and software
Knowledge of telephone switchboard systems
Experience of handling difficult situations
Knowledge of data protection and confidentiality practices
Ability to engage with senior stakeholders and manage service delivery
A working knowledge of Microsoft Office and other packages

Desirable

Professional qualification in administration or customer service (e.g., NVQ)
Experience of managing the operations in a Head Office on a day-to-day basis
Experience in professional services or similar
Experience of managing office improvements such as meeting room facilities
Experience of leading on and coordinating office audits including Health and Safety

Responsibilities:

Provide and coordinate an exemplary client experience for visitors to our Head Office and those interacting with the office.
Provide full support to Executive Team of Directors, including but not limited to coordinating executive meetings and other administrative duties
Coordinate the incoming calls across for the company using the virtual telephone system to ensure calls are answered efficiently.
Manage the rota for covering client service duties whilst absent or when volumes are high.
Manage all office equipment including photocopiers and franking machines.
Coordinate and deliver all bulk mail-outs in liaison with the Contracts Manager or other senior colleagues.
Liaise with the property management company and take ownership of any property matters such as utility failures, maintenance, fire evacuations etc.
Work with the Corporate Director to implement enhancements to the Head Office including meeting facilities.
Coordinate all incoming and outgoing post/deliveries.
Coordinate Health and Safety for the office including annual audits and day to day activities in liaison with the Audit and Compliance Manager.
Support the Bid Manager with mailboxes and document management.
Manage the First Aid procedures for the office and coordinate the first aiders and fire marshals.
Facilitate the set up and distribution of IT equipment
Manage the contract with the cleaners and service delivery.
Manage procurement for the office including office supplies and IT equipment
Coordinate the archiving process.

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Head Office Coordinator

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