Apprentice Administrator (Estimating & Office Support)
Location: Phoenix House, Llansamlet, Swansea
Job Type: Full-time, Permanent
Hours: 37.5 hours per week
Holiday: 25 days annual leave plus 8 bank holidays (33 days total)
Salary: Competitive
Overview
We are seeking a motivated, organised and detail-oriented Apprentice Administrator to join our growing team at RDM Electrical & Mechanical Services. This is an excellent opportunity to begin a career in business administration while gaining valuable experience within a professional engineering and construction environment.
Working alongside our experienced estimating team and Office Manager, you will play an important role in supporting the administration of a wide range of electrical and mechanical building services projects. No previous experience is required as full training will be provided, alongside support to achieve your Level 3 Business Administration Apprenticeship.
This paid apprenticeship is ideal for someone who is eager to learn, enjoys working in a fast-paced office environment and wants to develop valuable administrative, organisational and IT skills.
Responsibilities
As an Apprentice Administrator, your duties will include:
- Monitoring and managing the enquiries inbox.
- Logging new enquiries and maintaining the estimating register.
- Filing project documentation and updating document trackers.
- Managing incoming and outgoing tender documentation.
- Controlling document revisions and maintaining accurate filing systems.
- Liaising with the estimating team to support project delivery.
- Coordinating enquiries with suppliers and subcontractors, including issuing and following up information requests.
- Tracking project information including programme dates, tender durations and tender returns.
- Assisting with the preparation of tender proposals, Requests for Information (RFIs) and other project documentation.
- Supporting the estimating team with quantity take-offs.
- Setting up projects within estimating software.
- Printing and preparing project documentation.
- Producing schedules and reports.
- Assisting with research into building services products and systems.
- Supporting the completion of Pre-Qualification Questionnaires (PQQs).
- Working closely with other departments to ensure effective communication and coordination.
- Assisting the Office Manager and Document Controller with day-to-day administrative duties.
- Attending college or a training provider (typically one day per week) to complete the Level 3 Business Administration Apprenticeship.
Requirements
We're looking for someone who has:
- Excellent communication and interpersonal skills.
- A friendly and professional telephone manner.
- Strong written communication and attention to detail.
- Good organisational skills with the ability to prioritise work and meet deadlines.
- The ability to work both independently and as part of a team.
- A proactive attitude and willingness to learn.
- High levels of confidentiality and professionalism.
- Good IT skills, including Microsoft 365 applications such as Word, Excel, Outlook, Teams and SharePoint.
- Confidence using computers and the ability to learn new software systems.
- A positive attitude, enthusiasm and a strong work ethic.
- An interest in learning about building services engineering and renewable technologies.
Qualifications
- GCSEs (or equivalent) in core subject - English/Maths/IT/Science.
Experience
No previous experience is required. Full training and ongoing support will be provided.
Training & Development
At RDM, we are committed to developing our people. Throughout your apprenticeship you will receive structured training, ongoing mentoring and opportunities to build your knowledge and skills. We actively encourage continuous professional development and support long-term career progression within the business.
Benefits
- Competitive salary
- 25 days annual leave plus 8 bank holidays
- Company pension
- Full Level 3 Business Administration Apprenticeship
- Comprehensive training and development programme
- Long-term career progression opportunities
- Supportive and friendly working environment
About Us
RDM Electrical & Mechanical Services was established in 1988 and is part of the Raven Delta Group, alongside EFT Consult and DRS FM Services. Together we provide complete electrical, mechanical and building services solutions from design through to maintenance.
Our projects range from the refurbishment of Grade I listed buildings to multi-million-pound design and build developments, including work within specialist and defence environments. Our success is built on the expertise and dedication of our people, and we are proud to employ over 200 professionals who share our commitment to delivering exceptional results.
Additional Information
Please note that, due to the nature of some of our projects within the defence sector, the successful applicant may be required to undergo security vetting.
This role provides an excellent foundation for anyone looking to build a long-term career in administration, project support or office management. You'll gain practical experience, achieve a recognised qualification and develop valuable skills within a supportive and professional team, with genuine opportunities for future career progression.
Benefits:
- Company pension
- Health & wellbeing programme
- On-site parking
Work Location: In person
