Facilities Coordinator
Inchinnan
Full-time, Fixed term 12 months
Please note that this role requires security checks.
The Role:
We are looking for a proactive and organised Facilities Coordinator to join our team on a 12-month fixed-term basis. In this role, you will be responsible for coordinating day-to-day facilities activities and associated administration, ensuring a safe, efficient, and welcoming workplace across our Inchinnan and Westway (Glasgow) sites. Working as part of a collaborative team, you will support the smooth operation of all facilities functions, helping to maintain high standards and a positive working environment for employees and visitors alike.
What you’ll be doing:
- Log, prioritise, and track maintenance requests, coordinating reactive and planned works with internal teams and contractors.
- Arrange contractor access, including inductions and permits where required, ensuring safe and tidy work areas.
- Raise purchase orders, process invoices, and maintain service contracts in line with procedures.
- Conduct routine site checks (e.g. lighting, HVAC, kitchens, meeting rooms) and escalate issues promptly.
- Support H&S compliance activities, including basic checks and coordination of annual maintenance and safety inspections.
- Coordinate office moves, workstation setups, meeting room readiness, and ad-hoc projects.
- Provide administrative support to the wider team as required.
- Manage meeting logistics, visitor coordination, and maintain shared spaces and supplies.
- Maintain documentation and trackers, producing basic reports and updates.
- Welcome visitors professionally, managing sign-in, badges, and host notifications.
- Act as a first point of contact for general site enquiries.
What we’re looking for:
- Experience in facilities coordination and associate administration or a similar workplace support role.
- Strong organisation and prioritisation skills, with the ability to manage multiple requests and deadlines.
- Assured communicator with a professional, customer-focused approach.
- Practical problem-solving skills and confidence liaising with contractors and suppliers.
- Good IT skills (e.g., Outlook, Word, Excel) and comfort using ticketing/helpdesk or purchase ordering systems are advantageous.
- Awareness of health and safety principles and willingness to follow site procedures and compliance requirements.
- Reliable, discreet, and able to handle confidential information appropriately.
Why join us?
- Early finish on Fridays
- Competitive salary and benefits package aligned with experience (Private Medical Insurance, Life Assurance, Cycle to work scheme, Company Pension, etc.)
- Inclusive and supportive culture that values individual contributions
- Meaningful work with impact across safety, innovation, and global operations
About Us:
James Fisher is a global engineering services company operating across Energy, Defence, and Maritime Transport. With a strong heritage in maritime operations, we now deliver innovative solutions in challenging environments. Our One James Fisher strategy is focused on building a unified, sustainable business within the Blue Economy, driving progress through technology, expertise, and collaboration.
Visit our website at: Home | James Fisher and Sons plc
For more information about our values and behaviours, follow the link: About us | James Fisher and Sons plc
James Fisher Defence (JFD), part of the James Fisher Group, is a global leader in underwater capability, delivering cutting-edge diving, submarine rescue, and hyperbaric solutions to both commercial and defence markets. Operating worldwide, JFD is the foremost provider of submarine rescue services and a trusted name in submarine escape training. We’re also at the forefront of hyperbaric rescue innovation and a leading supplier of advanced diving equipment and saturation systems across the industry. Explore more about JFD
If this sounds like the ideal next step in your career, then click ‘apply’ now!
Due to the volume of applications, we receive for our vacancies, on occasion applications may close before the deadline, so please apply early to avoid disappointment.
At James Fisher and Sons, we are committed to taking positive action on diversity and strongly encourage applications from candidates of all backgrounds. We are proud to be a Disability Confident employer and recognise that our success is driven by the talent and diversity of our workforce.
To support an accessible and inclusive recruitment experience in the UK, we partner with Vercida. You can learn more about our approach by visiting our company page: James Fisher and Sons diversity, inclusion, culture - VERCIDA
