The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included.
As part of the Scottish Courts and Tribunals Service commitment to equality and diversity, our recruitment system will automatically anonymise your personal information once your application is submitted and a generic application number is generated. The selection panel will only see the evidence you have provided on how you meet the key capabilities required for the job. Please check your details carefully and answer all required questions as this may affect any potential employment with us.
Joining SCTS means that you are joining an organisation that plays a key role in the administration of justice. We fulfil our purpose by providing the people, buildings and services needed to support the judiciary, the courts, devolved tribunals and the office of the public guardian (OPG). Our work focuses on improving access to justice, reducing delay and cost within the justice system, modernising our services in line with reform, and using leading technology to improve our services for everyone.
Outline of the role:
We are currently recruiting for an Administrative Officer to join our Operations Delivery team, based at Falkirk Sheriff & JP Court on a full time, fixed term basis for 12 months with the possibility of extension and/or conversion to permanency thereafter. This is a fully on-site role based in court, offering the opportunity to build a long-term career within a stable and respected public service. As an Administrative Officer, you’ll play a key role in supporting case progression and ensuring the smooth running of daily operations.
Working closely with colleagues and court users, you’ll gain valuable, hands-on experience in a structured environment, with access to ongoing training, clear development pathways, and the benefits of public sector employment—including job security and a competitive pension.
What you’ll do:
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Proactively manage diaries.
- Arranging and supporting internal and external meetings through booking meeting rooms, issuing calendar invites and arranging catering (if required). Collating, printing and issuing agenda and papers.
- Coordinate travel and accommodation arrangements through internal systems.
- Tracking and updating action points from meetings, ensuring clear communication and timely follow-up, and escalating outstanding matters as appropriate.
- Accurately input management information data into spreadsheets, ensuring consistency and confidentiality are maintained.
- Maintaining and updating business team spreadsheets.
- Developing contact lists.
- Monitoring completion of regular returns across the Sheriffdom, including but not limited to management information, staff survey action plans, and skills matrices.
- Taking clear and accurate minutes at meetings (including potential travel across Sheriffdoms), ensuring outputs are reflective of discussions.
- Preparing meeting pack folders for the Director.
- Monitor the Director Operations Delivery mailbox, responding to or escalating queries in a professional, and timely manner.
- Undertaking additional duties as required by the Line Manager or Director.
What we’re looking for:
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Strong admin and organisational skills
- Good attention to detail and ability to meet deadlines
- Clear, professional communication skills
- Ability to work well in a team and manage your own workload
This is an excellent opportunity to step into a role with real impact, supporting the delivery of justice across Scotland.
To help direct us towards achieving our purpose successfully, we embrace three key values of respect, service and excellence. These guide our behaviour, decisions and actions - in pursuit of fulfilling our purpose to the highest standard.
Our benefits include:
- Flexible working arrangements
- 25 days annual leave (rising to 30 days after 2 years’ service) plus 12 public and privilege holidays
- Special leave and paid leave for study or voluntary public service
- Excellent Civil Service Pension Scheme
- Family friendly policies
- Free and confidential Employee Assistance
- A variety of staff discounts and offers with major retailers
- Payment of professional membership fees
- Access to opportunities across all Civil Service departments that are not available to non-Civil Servants
- A supportive and professional induction programme with regular check-ins with your line manager
- Job stability and security with excellent and varied career prospects
- Security of full pay when unwell (up to a maximum of 6 months)
- Learning and development (including digital) opportunities
About SCTS
SCTS is committed to equality and diversity in employment and service delivery. The work of SCTS covers a broader range of issues than you may think. In providing support to Scotland’s courts, devolved tribunals and the OPG, we touch the lives of many people on a daily basis – be that through formal court or tribunal business, fulfilling your civic duty as a juror, paying fees or fines, seeking help in managing the affairs of an incapable adult or dealing with the estate of a loved one who has passed away. SCTS deals with over a quarter of a million cases and applications each year. Behind each one of these is an individual – looking to the system to help them assert their rights, address wrongs or provide support in a time of need. It is this work – which takes place every day in our courts, tribunals and administrative centres across Scotland – that consumes most of the time, energy and skill of our staff. We take pride in working as one team and providing high levels of service to all those who use the courts, tribunals and OPG.
The closing date for the post is 23:59 on 5 June 2026.
Please note that you must have completed the online assessment by this time for your application to be considered.
Interviews will be held week commencing 22 June 2026.
The start date for this position has been set as 24 August 2026 to allow for group induction and completion of subsequent training courses.
Rehabilitation of Offenders
The Scottish Courts and Tribunals Service is exempt from the protections of the Rehabilitation of Offenders Act (1974). This permits us to ask applicants details of both spent and unspent convictions, along with details of any formal cautions that you may have. Individuals without existing security clearance will always be considered as all successful applicants will require a standard level Disclosure check completed before employment can commence.
Civil Service Code:
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
Recruitment Principles:
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Complaints:
Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel that your application has not been treated in accordance with the Recruitment Principles, and wish to make a complaint, then in the first instance you should contact Government Recruitment Service by email at:
[email protected] If you are not satisfied with the response you receive, then you can contact the Civil Service Commission at
[email protected].
For further information on the Recruitment Principles and bringing a complaint to the Civil Service Commission, please visit their website at: https://civilservicecommission.independent.gov.uk.
