Secretariat officer Work, Jobs in Harlow, Eng (with Salaries)

Executive Assistant
The Princess Alexandra Hospital NHS Trust —Harlow
- £32,073 - £39,043 a year
- Microsoft Powerpoint
- Communication skills
13d
International Relations Officer
Ministry of Justice —London
- £40,001 - £50,000 a year
- Full-time
- Hybrid work
- Presentation skills
- Travel
- Communication skills
- Annual leave
- Employee discount
Resilience Officer
Hertfordshire County Council —Stevenage
- £38,220 - £41,771 a year
- Hybrid work
- English
6d
Business and Casework Support Officer
Cabinet Office —London
- £31,642 a year
- Full-time
- Google Suite
- Microsoft Office
- Administrative experience
- Annual leave
4d
Governance and Comms Officer
Government Actuary's Department —London
- £34,543 - £39,756 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Employee assistance programme
2d
Sector Engagement Officer, HEO, FTC 12 Months. London
Charity Commission —London
- £35,384 a year
- Part-time
- Hybrid work
- Microsoft Office
- Analysis skills
- Presentation skills
- Annual leave
- Employee discount
2d
Business Officer
Imperial College London —White City
- £46,614 - £56,345 a year
- Full-time
- Annual leave
11d
COBR Directorate Watchkeeping Team Shift Lead
Cabinet Office —London
- £47,670 - £47,947 a year
- Weekend availability
- Presentation skills
- Leadership
- Annual leave
4d
Security and Safety Support Officer
HM Courts and Tribunals Service —London
- £33,551 - £35,564 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
4h
Head of Governance (FTC)
English National Opera —London
- £55,000 a year
- Full-time
- Hybrid work
- English
- Leadership
Portfolio Analyst
Department for Science, Innovation & Technology —London
- £39,850 - £43,020 a year
- Part-time
- Hybrid work
- Management
- Analysis skills
- Presentation skills
- Annual leave
- Employee discount
5d
Senior Portfolio Analyst
UK Health Security Agency —London
- £41,983 - £52,113 a year
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
3d
Head of Credit Portfolio Risk
U.S. Bank National Association —London
- £117,980 - £138,800 a year
- Full-time
- Management
- Leadership
Business Support Manager
UK Health Security Agency —London
- £33,422 - £45,353 a year
- Part-time
- Hybrid work
- Computer literacy
- Analysis skills
- Project management
4d
Director of Operations
Tracker Group —London
- Full-time
- Hybrid work
- Communication skills
Quick apply
6d
Director of Governance
Imperial College London —South Kensington
- Full-time
- University
- No degree
- Organisational skills
- Annual leave
9d
Security and Safety Support Officer
HM Courts & Tribunal Service —London
- £30,001 - £40,000 a year
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Employee discount
8h
Quantum Policy Advisers - Security and Investment
Department for Science, Innovation & Technology —London
- £44,620 - £52,090 a year
- Part-time
- Hybrid work
- Presentation skills
- Communication skills
- Annual leave
- Employee discount
3d
Senior Legal Counsel - Corporate
Sky —London
- Full-time
- Microsoft Outlook
- English
- Analysis skills
6d
Head of Civil Service Live - Cabinet Office Comms - GCS
Cabinet Office —London
- £57,204 - £68,558 a year
- Full-time
- Presentation skills
- In-person
- Annual leave

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Executive Assistant

The Princess Alexandra Hospital NHS Trust -
Harlow

Apply Now

Job details

£32,073 - £39,043 a year
13 days ago

Qualifications

Microsoft Powerpoint
Communication skills

Full job description

The Princess Alexandra Hospital NHS Trust (PAHT) is proud to care for the communities of West Essex, delivering safe, compassionate, and high-quality services. We are part of the Neighbourhood Wavea national programme that’s changing how care is delivered by focusing on prevention, early support, and more joined-up services across health, social care, and the voluntary sector.

This means we’re working more closely with local partners to bring care closer to home and support people to live healthier, more independent lives.

We’re a supportive and inclusive organisation that values its people. We offer development opportunities, flexible working, and a strong focus on wellbeing. As a Disability Confident and equal opportunities employer, we welcome applicants from all backgrounds and experiences.

Join us and help shape the future of care in West Essex.

The post holder will provide a comprehensive, efficient and responsive Executive Assistant service to the Chief Clinical Transformation Officer/ Quality Improvement and Digital Transformation Officer, Chief People Officer and Deputy Chief People Officer ensuring that deadlines are met, all daily commitments and forward planning issues are well organised and prioritised according to current priorities.

This role is part of the Corporate Secretariat Team at The Princess Alexandra Hospital NHS Trust supporting a busy and dynamic administrative team.

The post holder will provide high level assistance and support to the Executive Directors to enable them to carry out their work effectively and manage the business of the Trust and all aspects of their respective roles.
Acting as a point of contact for the Chief Clinical Transformation Officer/ Quality Improvement and Digital Transformation Officer, Chief People Officer and Deputy Chief People Officer, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate staff having regard to confidentiality or sensitivity of the information.
Undertake a broad variety of administrative tasks for Directors including managing an extremely active calendar of appointments, composing, and preparing correspondence; arranging complex and detailed travel plans and itineraries and filtering post.
To provide comprehensive office services to the Director/s, managing a high level of emails, prioritising action, and taking the initiative to action where appropriate, chasing progress to ensure delivery to deadlines, producing correspondence, presentations and reports as required for internal and external use, often to tight deadlines. This will include producing reports using charts produced through Excel and presentations using PowerPoint as required.
To ensure all callers and contacts with the Executives are dealt with effectively.
Attending and supporting meetings; providing papers, collating actions and taking minutes.
Plans, coordinates and ensures the Director/s schedules are followed and respected providing a "Gatekeeper" role to ensure effective and efficient management of the Directors’ time.

Prioritises conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Work closely and effectively with the Executives to keep him/her well informed of upcoming commitments, following up appropriately where availability or diary commitments change.
Prioritises, and follows up on incoming issues and concerns addressed to the Directors including those of a confidential nature.
Be responsible for the administration of meetings as required by the Directors, ensuring the preparation of agendas, high-quality presentation material, taking and transcribing of minutes, compiling action lists and monitoring of the actions, collation and distribution of associated documentation, room bookings and organising catering if required.
To manage the diary commitments and forward planning of priorities for the Directors, to ensure that time is appropriately allocated and all deadlines for work are met.
To prioritise and make decisions on their behalf regarding conflicting demands for appointments, based on developing a sound knowledge of the priorities and deadlines involved in their work.
Organising 1-1‘s, Six Monthly Reviews and Annual Appraisals, for direct reports to the Directors and highlight availability of key staff for all key meetings and/or projects.
Ensuring all paperwork is to hand and fully up to date.
Demonstrate excellent verbal and written communication skills. Communicate directly on behalf of the Directors, with other Board members, NHS and non-NHS agencies.
To work in a supportive manner with other members of the Secretariat, to ensure the smooth running of the administration of the organisation. To trouble shoot any emerging issues and escalate where necessary.
Maintain knowledge of Trust policies and procedures and NHS Developments and Initiatives both locally and nationally.
This job description is not a definitive or exhaustive list of responsibilities but identifies the key responsibilities and tasks of the post holder. The specific objectives of the post holder will be subject to review as part of the individual performance review process.

Apply Now

Refine Your Search

secretariat officer jobs in harlow, eng

Executive Assistant

International Relations Officer

Resilience Officer

Business and Casework Support Officer

Governance and Comms Officer

Sector Engagement Officer, HEO, FTC 12 Months. London

Business Officer

COBR Directorate Watchkeeping Team Shift Lead

Security and Safety Support Officer

Head of Governance (FTC)

Portfolio Analyst

Senior Portfolio Analyst

Head of Credit Portfolio Risk

Business Support Manager

Director of Operations

Director of Governance

Security and Safety Support Officer

Quantum Policy Advisers - Security and Investment

Senior Legal Counsel - Corporate

Head of Civil Service Live - Cabinet Office Comms - GCS

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