Executive support officer Work, Jobs in Harston, Cam (with Salaries)

Secretariat Officer
Medivents —Letchworth
- £35,000 - £50,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
Quick apply
3d
Director of Information Security
Beyond Co —Newmarket
- £80,000 - £90,000 a year
- Full-time
- Hybrid work
- Analysis skills
- Software development
- AI
- Health & wellbeing programme
- Work from home
Quick apply
Senior Finance Officer
Cambridge Academy for Science and Technology —Cambridge
- £35,000 - £40,000 a year
- School
3d
Senior Finance Officer
Trumpington Community College —Cambridge
- £35,000 - £40,000 a year
- School
3d
Resident Liaison Officer
Mears Group —Cottenham
- Up to £28,917 a year
- Monday to Friday
- Organisational skills
- Communication skills
- Time management
- Annual leave
- Employee discount
Senior Finance Officer
Parkside Community College —Cambridge
- £35,000 - £40,000 a year
- School
6d
Senior Finance Officer
Coleridge Community College —Cambridge
- £35,000 - £40,000 a year
- School
3d
Senior Finance Officer
The Galfrid School —Cambridge
- £35,000 - £40,000 a year
- School
2d
Partnership Development Assistant
Alzheimer's Research UK —Cambridge
- £24,000 a year
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Sick pay
7d
Business Co - ordinator (contract)
Microsoft EMEA —Cambridge
- £127 - £140 a day
- Full-time
- Hybrid work
- Microsoft Powerpoint
Interim Chief Information Officer
Royal Papworth Hospital NHS Foundation Trust —Cambridge
- £140,074 a year
- Full-time
- Master's degree
- Business development
- Leadership
8d
Head of Marketing & Communications
Qureight Ltd —Cambridge
- Full-time
- Hybrid work
- Machine learning
- Marketing
- Annual leave
- Life insurance
Quick apply
10d

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executive support officer jobs near harston, cam

Secretariat Officer

Medivents
Letchworth

Quick apply

Job details

Full-time | Part-time upon request
£35,000 - £50,000 a year
3 days ago

Qualifications

Report writing
Microsoft Office
Administrative experience
Organisational skills
Communication skills
Office experience

Full job description

Overview
The Secretariat Officer plays a key role in supporting the charity's governance framework by providing high-quality secretariat services to the Executive Committee, subcommittees, and working groups. The postholder will ensure that governance processes are administered effectively, meetings are professionally organised and serviced, accurate minutes and records are maintained, and elections are managed in accordance with the charity's governance procedures.

The role requires excellent organisational skills, attention to detail, discretion, and the ability to work collaboratively with trustees, volunteers, members, and external stakeholders

Responsibilities - Governance & Secretariat Support

Coordinate and administer meetings of the Executive Committee, subcommittees, advisory groups, and working parties.
Prepare and distribute meeting agendas, papers, reports, and supporting documentation within agreed timescales.
Attend meetings and produce accurate, concise, and timely minutes and action logs.
Monitor progress against actions and decisions, ensuring follow-up with relevant stakeholders.
Maintain governance records, registers, policies, and committee documentation.
Support compliance with the charity's governing documents, policies, and relevant regulatory requirements.
Assist in the preparation of governance reports and annual governance activities.

Committee Administration

Develop annual schedules of meetings
Coordinate logistics for meetings, including venue arrangements, virtual meeting platforms, and attendee communications as required
Maintain committee membership records and terms of reference.
Support committee chairs in planning agendas and ensuring effective meeting management.

Election Management

Coordinate and administer trustee, committee elections.
Prepare election timetables, nomination materials, candidate information & voting documentation.
Manage election processes in accordance with constitutional requirements.
Maintain election records and prepare reports on election outcomes.

Governance Compliance and Records Management

Maintain accurate records of trustee appointments, terms of office, declarations of interest.
Assist with governance audits and reviews.
Ensure records management practices comply with data protection and information governance requirements.

Stakeholder Support

Build effective working relationships with trustees, committee members, volunteers and external partners.
Provide advice and guidance on governance procedures and meeting processes where appropriate.
Act as point of contact for enquires received from within the healthcare community.

Person Specification - Essential Experience & knowledge

Experience working within a charity or membership organisation, healthcare body, public sector organisation, or similar environment.
Experience organising and servicing board and committee meetings.
Demonstrable experience of producing accurate and high-quality minutes.
Experience coordinating elections, appointments, or nomination processes.
Knowledge of committee administration and meeting procedures.
Understanding of trustee responsibilities and governance structures.
Understanding of election administration processes.

Essential Skills

Excellent organisational and administrative skills.
Strong minute-taking and report-writing abilities.
Exceptional attention to detail and accuracy.
Ability to manage multiple deadlines, work independently and use initiative.
Strong communication and interpersonal skills.
Proficiency in Microsoft Office applications and virtual meeting platforms.

Desirable Experience

Experience working within a healthcare charity, professional membership body, Royal College, or regulated organisation.
Experience supporting trustee boards.
Experience working with membership elections and volunteer governance structures.

Key Competencies

Governance Administration
Committee and Board Support
Minute Taking and Record Management
Election Administration
Planning and Organisation
Attention to Detail
Confidentiality and Professional Conduct

This role is ideal for a motivated individual seeking to contribute their organisational expertise within a professional setting. The position offers valuable experience in administrative functions while supporting organisational success through effective secretarial support.

Pay: £35,000.00-£50,000.00 per year

Work Location: Hybrid remote in Letchworth SG6 4ET

Quick apply

Refine Your Search

executive support officer jobs in harston, cam

Secretariat Officer

Director of Information Security

Senior Finance Officer

Senior Finance Officer

Resident Liaison Officer

Senior Finance Officer

Senior Finance Officer

Senior Finance Officer

Partnership Development Assistant

Business Co - ordinator (contract)

Interim Chief Information Officer

Head of Marketing & Communications

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