Senior document controller Work, Jobs in Hartlepool, Dur (with Salaries)

Senior Document Controller
Costain —Stockton-on-Tees
- Full-time
- Microsoft Office
- Project management
- Organisational skills
Document Controller
Costain —Stockton-on-Tees
- Full-time
- Microsoft Office
- Business
- Communication skills

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Senior Document Controller

Costain -
Stockton-on-Tees

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Job details

Permanent | Full-time

Qualifications

Microsoft Office
Project management
Organisational skills
Project implementation
IT
Document management systems
Leadership
Communication skills
Time management

Full job description

Due to project growth, we are looking for a Senior Document Controller to join a landmark energy project in Teesside. The Document Control/Information Management Department plays a pivotal role in ensuring the efficient management, security, and accessibility of documents and information across all projects and operational levels. This department is central to the company's ability to execute projects effectively, comply with regulatory requirements, and maintain high standards of quality and efficiency.

Based on site in Teesside a minimum of 3 days a week.

At Costain, we believe diverse perspectives drive innovation. If you’re passionate about making a positive impact and think you can bring value to our team, we’d love to hear from you—even if you don’t tick every box. Your unique skills and experiences could be exactly what we need.
#LI-AW1

Responsibilities: Responsibilities

Document Management: Implement and manage document control procedures, processes and systems for accurate recording, updating, and tracking of all project documents, responsible for maintaining the accurate records of company documentation, and meeting formal requirements.
Quality Control: Ensure all documentation, including drawings, reports, and records, meets quality standards and is in compliance with project requirements and industry regulations as defined by the Document Management Plan (DMP).
Collaboration : Liaise with the project team and external parties (inc. Client and Supply Chain) to coordinate the distribution and flow of documents. Facilitate effective communication and document sharing across all project phases.
Training and Support: Provide training and support to project team internal and external stakeholder members on document control procedures, processes and systems. Ensure that all personnel are aware of the document management policies, whilst instilling a positive quality culture throughout the project.
Reporting: Generate and maintain reports on document status, progress, and compliance for project teams and senior management.

Archiving: Oversee the proper archiving of project documents and records in accordance with legal, regulatory, and company requirements .

Knowledge, Skills, and Experience

Essential

Document Management Systems : In-depth knowledge of electronic document management systems (EDMS) and related software applications.
Industry Standards : Familiarity with industry standards for document control, quality management systems, and the specific regulations affecting document management within the engineering sector.
Compliance and Regulatory Requirements : Understanding of legal, regulatory, and compliance aspects related to document and records management, including data protection laws.
Leadership and Team Management: Ability to lead and manage a team of document controllers, including setting objectives, assigning tasks, and monitoring performance.
Organisational and Planning: Strong organisational skills to manage large volumes of documents and complex information systems. Ability to prioritise tasks and delegate effectively.
Communication: Excellent communication skills, both written and verbal, for liaising with project teams, stakeholders, and external parties. Ability to clearly convey document management processes and requirements
Analytical and Problem-Solving: Ability to analyse document management processes, identify issues, and implement solutions to improve efficiency and compliance.
Attention to Detail : Meticulous attention to detail to ensure the accuracy, completeness, and quality of documents.
Technical Proficiency: Competence in using IT systems, databases, and office software. Adaptability to new technologies and software in document and information management.
Experience in Document Control: Significant experience (typically 5-7 years) in document control or information management, preferably within engineering, construction, or a related technical field.
Project Management Experience: Exposure to project management practices and understanding of how document control activities integrate with project execution.
Leadership Experience: Proven experience in leading a team, managing staff, or overseeing document control functions on large projects or within a sizable organisation.

Ability to work independently and as part of a team

About us: Costain helps to improve people’s lives with integrated, leading edge, smart infrastructure solutions across the UK’s energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK’s leading smart infrastructure solutions company. We will achieve this by focusing on blue chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements. We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future-shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery. Our culture and values underpin everything we do.

Costain appreciate the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at application phase.

We do share individual feedback following an interview .

A Disability Confident employer will generally offer an interview to any applicant that disclose they have a disability and meets the minimum criteria for the job as defined by the employer.

It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people.

For more details please go to the Disability Confident website:
https://www.gov.uk/government/collections/disability-confident-campaign

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