About the Role
We’re looking for a hands-on and detail-focused Finance Assistant / Bookkeeper to join our team in a fast-paced distribution business.
This isn’t just a basic data entry role, you’ll play a key part in ensuring our financial data is accurate, particularly around stock, supplier invoices, and reconciliations. If you enjoy investigating discrepancies, working with stock systems, and improving processes, this role will suit you well.
You’ll be working closely with the Finance Manager and operational teams (procurement, stores, etc.), so strong communication skills are just as important as technical ability.
What You’ll Be Doing
Purchase Ledger & Stock Control
- Processing supplier invoices using 3-way matching (PO, GRN, Invoice)
- Investigating and resolving discrepancies (price, quantity, FX differences)
- Ensuring stock is recorded at accurate cost
- Working with procurement and stores teams to resolve issues
- Maintaining accurate and up-to-date supplier records
Sales Ledger & Credit Control
- Monitor customer accounts and track outstanding balances
- Carry out customer account reconciliations
- Follow up on overdue invoices in a professional manner
- Investigate and resolve customer queries and disputes
- Allocate customer receipts accurately
- Maintain strong relationships with customers to support timely payments
Reconciliations & Controls
- Performing supplier account reconciliations
- Completing bank reconciliations
- Supporting customer account reconciliations
- Assisting with GRN-to-invoice and stock reconciliations
- Helping to maintain strong financial controls and prevent duplicate or incorrect postings
Bank & Cash
- Posting and allocating bank transactions
- Supporting payment runs
- Working with bank feeds and ensuring transactions are correctly recorded
- Posting cash and credit card expenses and ensuring VAT is correctly recorded
General Finance Support
- Maintaining accurate records in Sage 50 Accounts
- Posting journals (accruals, prepayments, fixed assets and adjustments)
- Supporting month-end processes
- Assisting with process improvements and system efficiencies
What We’re Looking For
Essential
- Experience in a finance assistant or bookkeeping role
- Strong working knowledge of Sage 50 Accounts
- Experience with foreign currency transactions
- Experience in a stock-based / distribution environment
- Solid understanding of 3-way matching (PO, GRN, Invoice)
Experience with:
- Supplier reconciliations
- Bank reconciliations
- Customer reconciliations
- P&L & Balance Sheet management
- Good Excel skills (sorting, lookups, basic formulas)
- High attention to detail
Desirable (but not essential)
- AAT qualification (or currently studying)
- Exposure to process improvement
Job Types: Permanent, Full-time
Pay: £30,000.00 per year
Benefits:
- Casual dress
- Free parking
- On-site parking
Application question(s):
- Located within a 20 mile radius of Harlow, Essex.
Education:
- GCSE or equivalent (required)
Experience:
- Bookkeeping: 4 years (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person
