facilities administration Work, Jobs in headington, oxf (with Salaries)

Facilities Administration Coordinator
Value Retail —Bicester
- Full-time
- Hospitality
- Microsoft Office
- Continuous improvement
1d
Office Manager/Administrator, Facilities - Part Time FTC
Bloomsbury Publishing PLC —Oxford
- £20,574 - £36,006 a year
- Part-time
- Hybrid work
- Microsoft Outlook
- Administrative experience
- IT
- Employee assistance programme
8d
Facilities and Administration Assistant
Rebellion —Didcot
- £25,000 - £26,000 a year
- Weekend availability
- Microsoft Office
- Administrative experience
- Free parking
- Employee assistance programme
Quick apply
4d

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Office Manager/Administrator, Facilities - Part Time FTC
Bloomsbury Publishing PLC —Oxford
Day-to-day office management, including switchboard calls, incoming deliveries, and security procedures. Experience in a similar role (office administration or…
£20,574 - £36,006 a year
8d
Office Manager - Assertive Outreach
Oxford Health NHS Foundation Trust —Oxford
Staff will work flexibly across the city, supporting individuals in community settings, their homes or Trust premises.
£32,073 - £39,043 a year
2d

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facilities administration jobs near headington, oxf

Facilities Administration Coordinator

Value Retail -
Bicester

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Job details

Full-time
1 day ago

Qualifications

Hospitality
Microsoft Office
Continuous improvement
Organisational skills
Communication skills

Full job description

Facilities Administration Coordinator

Bicester, GB, OX26 6WD

Full Time

Something Extraordinary Every Day™
We are looking for a highly organised and detail‑focused Facilities Administration Coordinator to support the Facilities team at Bicester Village. This role is key to the successful implementation and ongoing management of our CAFM system (Plan On), ensuring accurate data, strong compliance and efficient coordination of facilities operations, while supporting our wider sustainability and ESG ambitions.

About the role
As Facilities Administration Coordinator, you will play a central role in managing the CAFM system, coordinating work requests and maintaining critical facilities data, documentation and reporting to support operational efficiency and compliance.

Manage the CAFM system (Plan On), ensuring all work orders, requests and system data are accurately logged and maintained
Coordinate and monitor facilities work requests, ensuring timely updates and resolution across departments
Act as a super user for Plan On, supporting users across the business with training and guidance
Maintain and control facilities documentation, ensuring compliance with legal, audit and internal standards
Support contractor management, including permits to work and compliance documentation
Produce and analyse facilities, energy and waste data to support reporting and ESG targets
Support financial processes including purchase orders, budget tracking and monthly accruals
Collaborate across departments to drive continuous improvement and ensure effective service delivery

Role requirements

Experience in facilities administration, CAFM systems or a similar operational support role
Strong working knowledge of Microsoft Office and confidence using systems and data tools
Excellent attention to detail, with the ability to manage data, reports and documentation accurately
Strong organisational skills, with the ability to manage multiple tasks and priorities
Good understanding of compliance, health & safety or contractor management processes (desirable)
Strong communication and stakeholder management skills
Proactive, solution‑focused approach with a continuous improvement mindset
Experience within retail, hospitality or a fast‑paced commercial environment is advantageous

Apply Now

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facilities administration jobs in headington, oxf

Facilities Administration Coordinator

Office Manager/Administrator, Facilities - Part Time FTC

Facilities and Administration Assistant

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