Director personal assistant Work, Jobs in Highwoods, Ess (with Salaries)

General Administrator and PA to Director
Brookhouse —Colchester
- £24,000 - £30,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
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Sales Project Manager / Personal Assistant to the Chief Operating Officer
Anchor Safety LLP —Ipswich
- £45,000 - £50,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Outlook
- Sales
- Free parking
- Employee discount
Quick apply
10d
Bereavement Services Co-Ordinator
East Suffolk Services Limited —Woodbridge
- £31,537 - £34,434 a year
- Full-time
- IT
- Employee discount
- Life insurance
13d
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BDO —Ipswich
- Full-time
Private Client Tax Assistant Manager
BDO —Ipswich
- Full-time
- Microsoft Office
- Tax experience
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Childrens Care Assistant
Advantage Healthcare Limited —Chelmsford
- £13.50 an hour
- Day shift
- Childcare
- No experience needed
- Paid training
- Employee discount
Complex Care Assistant
Advantage Healthcare Limited —Harwich
- £13 an hour
- Weekend availability
- No experience needed
- Communication skills
- Paid training
- Employee discount

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General Administrator and PA to Director

Brookhouse -
Colchester

Quick apply

Job details

Full-time
£24,000 - £30,000 a year

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
ERP systems
Filing
Microsoft Office
Canva
Organisational skills
Purchasing
Communication skills
Time management

Full job description

Job Description

Admin / Personal Assistant (PA) to Managing Director

Location

Based at our offices

Reports To

Managing Director / General Manager

Role Overview

We are looking for a highly organised, proactive, and reliable Admin / PA professional to support the Managing Director and wider business operations.

This role combines traditional PA responsibilities — including inbox management, diary coordination, and executive support — with hands-on administration duties across purchasing, sales, design support, and general office operations.

The successful candidate will be someone who enjoys organisation, thrives in a fast-paced environment, communicates professionally, and takes ownership of tasks to ensure the business runs smoothly.

Key Responsibilities

Personal Assistant Duties

Managing Director Support

Managing the Managing Director’s inbox daily
Prioritising emails and flagging urgent matters
Drafting responses and handling routine correspondence
Organising meetings, appointments, and reminders
Assisting with travel arrangements and bookings where required
Preparing documents, reports, and presentations
Acting as a key point of contact for internal and external communications
Maintaining confidentiality and professionalism at all times

Administrative Responsibilities

Purchasing & Procurement Support

Managing purchasing inboxes and ensuring all communications are actioned
Raising Purchase Orders accurately within company systems
Matching supplier invoices against POs
Querying discrepancies including pricing, VAT, CIS, or delivery issues
Liaising with suppliers and subcontractors regarding outstanding queries
Reconciling supplier statements
Setting up new supplier accounts
Saving and organising supplier documents and price lists
Verifying deliveries before invoice processing
Supporting Project Managers with PO and invoice approvals

Sales Administration

Updating CRM systems such as Pipedrive
Assisting with sales order processing
Managing customer invoices
Distributing leads and enquiries to the correct departments
Organising and filing customer documentation
Assisting with sales templates and presentation materials

Design & Document Support

Assisting with layout preparation using Canva
Creating mood boards and presentation documents
Uploading and managing project information via systems such as Viewpoint
Assisting with O&M manuals and document collation
Updating templates and visual documents as required

General Office Administration

Supporting onboarding administration for suppliers and subcontractors
Updating company policies, certificates, and compliance documents
Assisting with CHAS and Constructionline administration
Producing SOPs, forms, and internal documentation
Supporting finance administration tasks including account setup forms
Assisting with staff training and process guidance where required
General filing, organisation, and office support duties

Skills & Experience Required

Essential

Previous experience in an Administration or PA role
Strong organisational and time management skills
Excellent written and verbal communication
Ability to multitask and prioritise workload effectively
Professional and confident manner
Strong attention to detail
Good Microsoft Office skills including Outlook, Excel, and Word
Ability to work independently and use initiative

Desirable

Experience using CRM or ERP systems
Experience in construction, manufacturing, or fit-out sectors
Experience using Canva or similar design software
Knowledge of purchasing or invoice processing
Familiarity with Access Dimensions, Pipedrive, or Viewpoint systems

Personal Attributes

We are looking for someone who is:

Highly organised
Trustworthy and discreet
Positive and proactive
Calm under pressure
Detail-focused
Team-oriented
Willing to learn and support multiple departments

What We Offer

Opportunity to work closely with senior management
Varied and engaging role across multiple business areas
Supportive working environment
Career progression opportunities
Involvement in exciting projects and company growth

Working Hours

Full-time position (hours to be agreed)

Application Process

Please submit your CV along with a short cover letter explaining your suitability for the role.

Pay: £24,000.00-£30,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

director personal assistant jobs in highwoods, ess

General Administrator and PA to Director

Sales Project Manager / Personal Assistant to the Chief Operating Officer

Bereavement Services Co-Ordinator

Audit Assistant Manager - East Anglia

Private Client Tax Assistant Manager

Childrens Care Assistant

Complex Care Assistant

Other jobs to consider

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