Document Controller
DIVISION - Civil Engineering
LOCATION - Didcot, Oxfordshire
Benefits: Car Allowance; Subsidised Private Medical Cover; Life Assurance Scheme; Living away from home allowance (where appropriate), Contributory Pension, 35 Days annual leave (Including Public Holidays)
Job Summary
As the GRAHAM business continues to grow, we now have an opening for an enthusiastic and experienced Document Controller to join our Civils division, working on notable Highways projects near Didcot.
The Document Controller shall:
- Be responsible for all Document Control activities on the Project
- Check documents received from internal and external parties to ensure compliance with our QA requirements
- Ensure all project information is up to date and distributed to relevant recipients. Managing both hard copy and electronic versions of information as required
- Daily management of our CDE - Viewpoint for Projects
- Issue and receipt of documentation to the client’s CDE (Asite) and subsequent upload to VFP
- Assist in the production of H&S File and O&M Manuals and any other documentation for project handover
- Assist with production of reports and documents as required
- Undertake any other duties that may be assigned from time to time
This job description is intended to give the post holder an appreciation of the role envisaged for the Document Controller and the range of duties to be undertaken.
It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals.
Personal Specification
Technical Competencies
Essential
- Strong IT skills to include Microsoft Office suite
- Experienced in use of Viewpoint for Projects and Asite
- Strong communication and interpersonal skills
- A minimum of 3 years proven Document Controller experience - preferably on large Civils projects
Behavioural Competencies
Essential
Effective Communication skills: Able to adapt communication to audience and create effective written documents and reports. Able to develop, maintain and manage relationships with a variety of stakeholders.
Productivity: Focuses time and resources on activities that will yield the greatest benefit; Gets work done within a given time frame; Sets realistic personal goals and work plans that are consistent with the business needs and strategies of the unit; Works effectively under pressure – balances multiple objectives has good attention to detail.
Problem Solving: Looks objectively at every side of an idea or situation to ensure that all outcomes are thoroughly assessed before deciding on an appropriate course of action.
Initiative: Able to work alone to get results in an effective way but is aware when assistance is required to adhere to deadlines.
Team Player: Always willing to be involved in other activities to achieve objectives. Works collaboratively and uses influence to gain resolution of issues. Demonstrates honesty, loyalty and commitment.
Adaptability: Able to manage change and remain flexible to individual situations. Changes the overall plan, goal or project to fit the situation
Our Commitment
At GRAHAM, we are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences.
If you require any adjustments or accommodations during the application or interview process, please let us know. We welcome applicants from all backgrounds.
We are dedicated to making our policies and guidance accessible to all applicants and employees. If you need this document in an alternative format, such as large print, audio, or braille, please contact us at:
As a Disability Confident Employer, we guarantee an interview to disabled applicants who meet the minimum essential criteria for the role. If you would like to apply through the Disability Confident Interview Scheme, please contact Louise Hunter, Resourcing Manager, at:
We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations. Please check your eligibility with the regulations before applying. Individuals with a current time restricted right to work in the UK, should contact the Human Resources team in the first instance.
A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request.
GRAHAM reserves the right to carry out checks to ensure the validity of an applicant’s experience and/or qualifications and we expect all applicants to comply with any such requests for information. Failure to do so or evidence of any falsification of information will lead to either removal from the recruitment process or if already in employment potential termination of contract through the company disciplinary procedure. 