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Administrator, South East Northumberland Methodist Circuit
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Administrator, South East Northumberland Methodist Circuit

Yorkshire North & East Methodist District
Cramlington

Quick apply

Job details

Part-time
£13.45 an hour
5 days ago

Qualifications

Google Suite
English
QuickBooks
Organisational skills
Typing
Phone etiquette
Communication skills

Full job description

Job title: Circuit Administrator
Employing body: South East Northumberland Methodist Circuit
(Charity No 1206421)

PURPOSE OF ROLE

To assist in the administration tasks of the Circuit, offer training related to administrative work and provide secretarial assistance to the Superintendent Minister and Circuit Leadership Team

GENERAL RESPONSIBILITIES

Provide secretarial support to the Superintendent Minister including replying to correspondence and circuit filing on Google Drive
Act as Secretary to the Circuit Meeting and Circuit Leadership Team, including preparing documents for circulation prior to meetings (usually 3 times and 6 times respectively per year), attending meetings and taking minutes
Collate information from churches and ministers then typing, printing and distributing the Circuit Directory, Preaching Plan, Quarterly Newsletter and publicising events
Update and maintain the circuit website and Facebook pages
Assist in preparation and uploading of information for online returns and accounts as received from the churches and including information required by the Charity Commission
Keep adequate records of all costs, contacts and schedules of work undertaken for all manses (including maintaining databases)
Keep a record and timetable of regular inspections, safety tests etc for all churches and manses. (Note: not all are required annually)

OTHER REQUIREMENTS

Be an active and engaged member of the Circuit staff team
Engage positively with line management
Commit to work flexibly, to include some evening working
As asked by your line manager:
Prepare and deliver reports and attend meetings
Undertake all other reasonable duties

QUALIFICATIONS AND TRAINING

Good understanding and use of written and spoken English (Essential)
Recognised qualification in business administration or similar (Desirable)

EXPERIENCE, KNOWLEDGE AND APTITUDES

Computerised systems with a strong ability to type quickly and accurately (Essential)
An office environment (Desirable)
Data entry processes and clerical duties (Desirable)
QuickBooks and Google Suite (Desirable)
Safeguarding practices within the workplace (Desirable)
How to handle and retain data and information (Essential)
Strong phone etiquette and communication skills to interact professionally with clients and colleagues (Essential)
Excellent organisational skills with a keen attention to detail (Essential)
Able to work independently as well as part of a team in a fast-paced environment (Essential)
Able to develop trusted relationships with ordained and lay stakeholders (Essential)
Able to identify opportunities to improve and streamline processes (Essential)
An active listener with excellent interpersonal skills (Essential)
Awareness and understanding of issues of confidentiality with a commitment to maintain appropriate confidences (Essential)
Able to manage a fluctuating workload, adhering to targets and deadlines (Essential)
Able to react and adapt positively to changing priorities and circumstances that meet the current and future needs of the Circuit and our church communities (Essential)

OTHER REQUIREMENTS

Be aware of issues of equality, diversity and inclusion (Essential)
Maintain a good understanding of the culture and values of the Circuit (Essential)
Satisfactory disclosure from a DBS check (Essential)

INFORMAL CONVERSATION:

If you have any questions, or if you would value an informal conversation before making an application, please contact the Rev Richard Porter by email at [email protected]

Pay: £13.45 per hour

Work Location: In person

Quick apply

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